Overview Presentation to the Council of Ontario Medical Officers of Health

1. Drinking Water Information System (DWIS) Overview Presentationto theCouncil of Ontario Medical Officers of Health

2. Drinking Water Information System Purpose 1. Provide an overview of the Drinking Water Information System (DWIS). 2. MOHLTC & COMOH linkage. 3. Future collaboration between MOE and MOHLTC & COMOH.

3. Drinking Water Information System Ontario Regulation 459/00 Waterworks Owners to ensure: • 1. Timely submission of Quarterly Reports • 2. Submission of analytical test results based on prescribed sampling • 3. Timely reporting of Adverse Water Quality Incidents • immediate verbal; written notification within 24 hours • 4. Assurance of adequate treatment

4. Drinking Water Information System Ontario Regulation 505/01 Waterworks Owners to ensure: • 1. Timely submission of Annual Reports • 2. Submission of analytical test results based on prescribed sampling • 3. Timely reporting of Adverse Water Quality Incidents • immediate verbal; written notification within 24 hours • 4. Assurance of adequate treatment

5. Drinking Water Information System Justice O’Connor Report 93 Recommendations covering: 1. Source Protection 2. Standards 3. Treatment 4. Distribution 5. Monitoring 6. Laboratories 7. Role of Governments 8. Quality Mgmt & Training 9. Small Systems & First Nations 17 recommendations 12 recommendations 4 recommendations 2 recommendations 5 recommendations 3 recommendations 23 recommendations 14 recommendations 13 recommendations

6. Drinking Water Information System Business System Status • Monitoring of compliance to both regulations: • O. R. 459/00 currently functional • O. R. 505/01 functional by 28 Feb 03 • System database is loaded with current facility profiles including: • Administrative information • Contact information • Operations information • Having profile information, system monitors for expectations: • receipt of Quarterly Report (Annual Report 505/01) • notification of Adverse Water Quality Incidents (AWQI) • receipt of prescribed Test Results (matching of AWQI)

7. Drinking Water Information System Water Works Registration Module (WWRM) was used to populate Waterworks Profile Data WWRM DWIS

8. Drinking Water Information System Water Works Registration Module Moves to Admin Functions • With all known Water Works now in the system, the Water Works Registration Module is no longer required. • Water Works Registration Module function is now handled by the Administrative Functions. • Therefore, Drinking Water Information System application is housed all under the same “roof”.

9. Drinking Water Information System Water Works Registration Sources of Data Engineer’s Report IIS DWWS

10. Waterworks Profiles Quarterly Report (QR) Adverse Water Quality Incident (AWQI) Laboratory Reporting aka - DWWS Drinking Water Information System The Principle Modules of the Drinking Water Information System Central Data Repository

11. Drinking Water Information System System Context

12. Drinking Water Information System Waterworks Profile Module • Contains all the relevant information that defines a Waterworks for the purpose of its compliance to O. R. 459/00 or 505/01. • Profile becomes the definitive repository of Waterworks • information for the Ministry of the Environment.

13. Water Works Profile Module Drinking Water Information System Waterworks Profile Module Input Output • Information gathered includes identity of: • Owner • Operator • Water Works administrative details • Contact person details • Certificates of Approval & Permits • to Take Water • Consumer community(ies) • Water sources • Treated points of entry • Treatment processes for each • water source and point of entry • Sampling and Analysis Requirements • MOE can monitor all aspects • of how the Water Works must • comply to O. R. 459/00 & 505/01 • WWRM assures that: • contact info is right • sampling schedule is right • sampling point names are right • sampling point types are right • (i.e.: raw, treated, distribution)

14. Drinking Water Information System Adverse Water Quality Incident • Provides Waterworks and the laboratory, as applicable, • with the capability to submit notification of an Adverse • Incident on-line. • System monitors submissions of notifications of • Adverse Incidents for compliance to expectations.

15. Overview of an Adverse Water Quality Incident (AWQI) Lab Services Branch ?? Unknown Lab ?? Spills Action Centre Laboratory Phone Call Number 3 ?? Unknown Waterworks ?? Notification Header Environmental Monitoring and Reporting Branch Lab Written Notification DWIS AWQI Revised Notification Header Water Works Phone Call Number 2 Laboratory Waterworks Water Works Written Notification Lab Phone Call Number 1 Local Medical Officer of Health Water Works Phone Call Number 1 Lab Phone Call Number 2

16. Context of an Adverse Water Quality Incident (AWQI)

17. Drinking Water Information System Quarterly Report • Provides 459 Water Works with capability to submit its Quarterly Report on-line. • System monitors Quarterly Report submissions for compliance to expectations.

18. Quarterly Report (QR) Drinking Water Information System Quarterly Report Module Input Output Compliance Aspects: Did Quarterly Report arrive on time? Yes or No If Yes, close item If No, take follow up steps • MOE establishes the expectation of • receipt of Quarterly Report • Water Works submits on-line

19. Drinking Water Information System Drinking Water Web Site (DWWS) • This module links each lab to its accredited parameter(s) • and then associates each lab to a Waterworks which has • notified MOE of its intention to use that lab for analyzing • its samples for that parameter(s). • This module supports the Ministry in monitoring that at • least the minimum number of samples have been • submitted for analysis.

20. Drinking Water Web Site (DWWS) Drinking Water Information System Drinking Water Web Site (DWWS) Input Output • Records which Labs the Water works is using for the analysis of which parameters. • Allows Labs to electronically upload Test Results. • System monitors the expectation of receipt of the Test Results. • Compliance Aspects: • Receipt of Test Results • Water Works notification to • MOE of change in Lab usage • Lab Accreditation's.

21. Raw Water Sample Location Identified by Water Source Name Treated Water Sample Location Identified by Point of Entry Name Distribution Water Sample Location documented into the Waterworks records Water Treatment Plant Adverse Chain of Custody Form Adverse Laboratory Adverse Medical Officer Spills Action Centre Drinking Water Information System Managing Sample Taking Through the Use of the Chain of Custody

22. Drinking Water Information System Presentation Summary • DWIS is designed to monitor compliance in regard to: • Quarterly or Annual Reports • submission of analytical data of drinking water samples • reporting of Adverse Water Quality Incidents DWIS information can provide currency of information that is crucial to the Local Medical Officer of Health

23. Drinking Water Information System Linkages • 1. Information pertaining to groundwater sources (wells): • private testing 2. Boil Water Advisories as they pertain to Adverse Water Quality Incidents 3. Identify specific expectations Justice O’Connor has regarding MOHLTC (& COMOH)

24. Drinking Water Information System Next Steps…………. Follow-up Contact: John Lynch, Director Laboratory Services Branch MOE 125 Resources Road Etobicoke, Ontario M9P 3V6 416-235-5747 lynchjo@ene.gov.on.ca