1 / 36

MSA Executive Information Session

MSA Executive Information Session. February 27, 2012. VP ADMINISTRATION. VP ADMINISTRATION. CLUBS Summer President , VP Internal and VP Administration Review final reports (final reports due end of April) Create and select club applications (renewals and new )

harlan
Download Presentation

MSA Executive Information Session

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. MSA Executive Information Session February 27, 2012

  2. VP ADMINISTRATION

  3. VP ADMINISTRATION • CLUBS • Summer • President, VP Internal and VP Administration • Review final reports (final reports due end of April) • Create and select club applications (renewals and new) • Set up list for Bookings and Timetabling, swipe card access, and storage room • Set-up HOMER MSA Club Space (MSA Communications Officer)

  4. VP ADMINISTRATION • CLUBS • September • Clubs Fair (Part I and Part II) • HOMER MSA Club training sessions • Expectations, HOMER, and insurance policies • 2nd cycle of new clubs application (include training, MSA space etc) • Bookings and Timetabling, swipe card access and storage room

  5. VP ADMINISTRATION • CLUBS • January • Mid-term reports • Throughout: • Any questions, MSPR, bookings and room access etc • Monitoring emails (MSA IT Officers) • This year: • 56 MSA clubs

  6. VP ADMINISTRATION • ELECTIONS • Class Council Elections (September) • Coordinating with Year 2 Class Rep and VP Admin to manage MSA Positions • MSA Council Elections • Exec elections (March) • MSA Council (March) • Nominations, current MSA speeches, candidate speeches, and elections • Voting system (MSA IT Officer)

  7. VP ADMINISTRATION • MSPR/ DEAN’S LETTER • Confirm and verify new activities or positions that are added to the MSPR profile • MSA (or any person) cannot promise students MSPR as they are decided on a case-to-case basis by Tracey Ong (tracey.ong@ualberta.ca), MSPR Administrator

  8. VP ADMINISTRATION • MSA CONSTITUTIONAL REVIEW COMMITTEE • Chairing committee to update MSA constitution annually • Planning – goals/ topics and groups • Committee consists of any MSA students • Meeting every 3 weeks

  9. VP ADMINISTRATION • ADMINISTATIVE DUTIES • MSA mail • MSA office supplies • Emails (msauofa@ualberta.ca) • Phones • Posting office hours and bulletin posters • Bookings and Timetabling • Minutes for Exec meetings and FoMD Meetings • Relaying information between students and faculty • Overlooking: MSA cards and survivor guide • Under my profile: • Archivists, MSA IT Officers, and MSA Communications Officer

  10. VP ADMINISTRATION Questions? Contact: Grace Wong gmwong1@ualberta.ca

  11. VP FINANCE

  12. VP FINANCE • MAY - SEPTEMBER: • Learn reporting system of MSA accounts • Learn how to reimbursements work • Perform reimbursements depending on budget • Transfer Bank signing authority • Budget for 2012-2013 • Coordinate faculty funding for 2012-2013 • Set MSA fee

  13. VP FINANCE • SEPTEMBER - MARCH: • Collect and deposit student dues • Coordinate FUME funds/committee • Reimbursements for clubs/activities • Help clubs apply for outside funding • Sponsorship letters for clubs and events • Administer MSA Faculty-Joint Fund • Administer MSA Legacy Fund • Maintain bank balance

  14. VP FINANCE • MARCH - MAY: • End of year report • Train successor • Ensure accounts are balanced by end of term • Collect, deposit, and administer payments for class-wide fundraisers

  15. VP FINANCE • MISCELLANOUS • Coordinate with fundraising rep • Coordinate funding for MSA-UME joint projects • Funding for additional non-budgeted items throughout the year

  16. VP FINANCE • Questions? • Contact: • Charles Wang • charles.cong.wang@gmail.com

  17. VP EXTERNAL

  18. VP EXTERNAL • Questions? • Contact: • Sarah Stonehocker • sarah.stonehocker@ualberta.ca

  19. VP INTERNAL

  20. VP INTERNAL • 3 Main Responsibilities: • Act as a liason between students and faculty • Managing MD Ambassadors • Editing the Stethoscope

  21. VP INTERNAL Internalizing • Committees: • Monthly Meeting with Dr. Stobart • Fund for Undergraduate Medical Education (FUME) • MD/DDS Student Reps and Deans meeting • Student Professionalism Committee • Student Curriculum Committee

  22. VP INTERNAL MD Ambassadors • Rural • High School/Post Secondary Outreach • Interview • Social Outreach • Asclepius • Big Brothers Big Sisters • General

  23. VP INTERNAL The Stethoscope • Call for submissions • Editing • Publishing

  24. VP INTERNAL Other Responsibilities • MSA Awards • Orientation Committee • AMSCAR • Insurance

  25. VP INTERNAL May - August • Register the MSA as a student group • Keep in touch with the Orientation Committee • Publish a summer edition of The Stethoscope • Review MD Ambassadors turn-over documents • Review MSA Clubs turn-over and renewal

  26. VP INTERNAL September - December • Help with recruitment for MD Ambassadors • MSA Retreat in October • Attend meetings • The Stethoscope • Review any new club applications • Work on new initiatives!

  27. VP INTERNAL January - May • MSA Awards • Turn over for new VP Internal • The regular stuff

  28. VP INTERNAL • Questions? • Contact: • AmeerFarooq • ameerfarooq@ualberta.ca

  29. PRESIDENT

  30. PRESIDENT • Roles and Responsibilities: • Ambiguous and amorphous • Student liaison and voice • Connector • Advocate • MSA Executive • Well functioning team • MSA Council • Voice of students • Step back and see context

  31. PRESIDENT • Projects • Dean Search & Selection • Website • Professionalism Committee • Accreditation • Interfaculty Student Association Meetings

  32. PRESIDENT • Great Aspects of the Job • Making a direct difference • Meet with upper leadership of the Faculty • Learn the inner workings of the FoMD and University • Spokesperson • Attend lots of events, social • Perks: travel, food, office, in-the-know

  33. PRESIDENT • Less than Perfect Aspects of the Job • Huge time commitment • Meetings, meetings, and more meetings • Priorities • Balancing act • At times, school does not come first • Student conflict • Tough decisions • Bottom Line for the Medical Students’ Association • Do everything • Do nothing

  34. PRESIDENT Questions? Contact: Anthony Lott lott@ualberta.ca

  35. DATES: March 9, 4:00 PM: MSA Executive Nomination and 200-word paragraphs deadline - Nominations: Grace Wong’s fishbox (C2014) - 200-word paragraph: msauofa@ualberta.caMarch 12 - 16: MSA Executive Campaign WeekMarch 12, 12:00 PM (Katz 1-080):MSA Executive Candidate Speeches - maximum 5-minute speech followed by time for questions (including those acclaimed)March 16 - 18: MSA Executive VotingMarch 18 or 19: Announcement of the new MSA Executive (2012/2013)

  36. YOU ARE INVITED! MSA General Meeting tonight at 6-8pm

More Related