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Calling of Tenders

Calling of Tenders. Single Tender. Non-PA Rs 10 K Beyond Rs 5 K & upto 10 K by JAG+ Non-PA, emergencies, affecting MRO COS/CMM Rs 15 K DRM Rs 7.5 K PA, w.o. cert, & dev, COS/CMM Rs 50K PA, w. cert upto limits of purch. powers. Single Tender. SAIL SY offer upto Rs 50 L, w.o. TC

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Calling of Tenders

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  1. Calling of Tenders

  2. Single Tender • Non-PA Rs 10 K • Beyond Rs 5 K & upto 10 K by JAG+ • Non-PA, emergencies, affecting MRO • COS/CMM Rs 15 K • DRM Rs 7.5 K • PA, w.o. cert, & dev, COS/CMM Rs 50K • PA, w. cert upto limits of purch. powers

  3. Single Tender • SAIL SY offer upto Rs 50 L, w.o. TC • COS/CMM powers for ST • 100% adv. Payment within their powers • Oil/Lubs from PSUs IOC/BPC/HPC/BL for items for which the prices are admn • ST upto Rs 5 L, w.o. TC, w. Fin. concurrence • 100% adv. Payment

  4. Single Tender • NF metals from GOI undertakings, MMTC, HZL, & HCL • ST basis upto the powers of purchase of COS, w.o. TC, w. Fin concurrence. • Procurement of Cottons & Woolens from NTC/BIC on ST basis discontinued in 1995.

  5. Limited Tender • In normal circumstances, upto Rs 3 L • In emergency, upto Rs 25L, COS/CMM • For Safety items • CMM Rs 25 L • COS Rs 50 L • AGM Rs 1 C

  6. BT & OT • Bulletin Tender • value less than Rs 3 L. • Open Tender • Rs 3 L & above. • Option clause +30% tenders > Rs 10L

  7. SLT • Except in emergency, & safety items, applied where est. value> Rs 3 L, with Fin concurrence & GM’s approval • Sufficient reasons exist that it is not in public interest to call for OT • Demand is urgent, addl expenditure justified • PA where it is not possible to certify that a similar article is not manufactured • Vital Safety - Committee

  8. DGS&D Items • COS emergency purchase, w.o Fin concurrence, upto Rs 25 L, w. TC • Includes items covered by RC / RgC

  9. Tender Forms Tender valueCost Upto Rs 5 L Rs 150 >Rs 5 L to Rs 15 L Rs 500 >Rs 15 L to Rs 50 L Rs 1000 >Rs 50 L Rs 2000 • Tender form booklet, 100 forms Rs 15 • Refund, if tender dropped/discharged before opening

  10. Misc • Purchase made on ST basis, & those against PAC, est value > Rs 3 L • To be dealt by TC • OT/SLT/ST issued, value > Rs 3 L, • To be dropped, to be decided by TC • LT, est < Rs 3 L, after opening > Rs 3 L • GM’s approval necessary if value exc 15%

  11. TCs • All purchases > Rs 8 C require Rly Bd approval • ED, ST, & Option qty not incl • Imports > Rs 2 C require Rly Bd approval • CIF value • TC recommendations duly appd by GM • Where only 1 SAG, then JAG Stores member upto Rs 50L • TC level on the basis of lowest acceptable offer

  12. Constitution of Tender Committee * Coordinating HOD

  13. Consideration of Tenders

  14. ITCC • BT / LT issued to Regd firms, who furnish ITCC at time of regn, & every year. • Firms not producing ITCC to be removed • OT All firms to submit current ITCC along with the offer • If current ITCC not available, previous to be furnished

  15. Untried firms in OT • EMD & SD reqd unless waived • Capability to be verified by any agency • 80% on tried source, 20% on untried • EO Inspn agency • Critical materials 100% on tried source

  16. Splitting Quantity • Vital / Critical nature of item • Qty to be procured • Delivery requirements • Capacity of firms in zone of considerat’n • Past performance of firms • Orders at one rate • No TP on splitting

  17. Late Offer / Single Offer • Late / Delayed / Post Tender Offer • to be totally rejected • Rly Bd’s appl, w. GM’s personal appl, & Fin concurrence • N.A. to late ST recd against PAC • Single offer against LT • Re-Tender • Urgency certification by SAG officer>Rs 5K

  18. General • Non-IRS conditions of contract • COS / CMM upto Rs 1 L • Beyond Rs 1 L GM’s approval • Unsolicited offers against LT / BT • Generally be ignored • In urgency, acceptance by next higher level, min JAG • Single offer against OT

  19. Movement by Road • Personal approval of COS / CMM • Payment on receipt of goods • Transit risk to contractor’s account • Bulk movement of steel & POL by rail • Octroi to be borne by supplier

  20. Payment Terms • Normal • 100% after receipt & acceptance • 95% + 5% • Proof of Despatch (clear RR) • For PSUs • COS is authorized to allow 100% on desp. • For M&P spares, spl tools, & PA • COS is authorized to allow 100% on desp. Upto value of Rs 50 K

  21. Payment Terms • SY purchase of steel • COS/CMM powers for 100% adv payment upto Rs 50 L, ST, w.o TC • Oil / Lub from PSUs IOC/BPC/HPC/BL • COS/CMM powers for 100% adv payment upto Rs 5 L, ST, w.o TC (for administered) • N-F Metals from MMTC & other PSUs • COS powers for adv payment upto Rs 25 L • GM’s powers for adv payment upto Rs 2 C

  22. Payment Terms • Other cases of 100% adv payment • FA&CAO’s concurrence & GM’s approval • DRM’s powers for 100% adv payment • Upto Rs 10 K, spares, plant, or PA • Advance w. PO (GM’s powers) • Limit of Rs 3 L or 30% of PO value • To ITI, B’lore, 25% of PO value • To Hind. Cables, 50% of PO value

  23. Payment Terms • M & P procurement • 90% + 10% • Performance guarantee • Bank Guarantee • Standby L/C

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