1 / 53

PowerPoint I

PowerPoint I. Work Skills Training Bob Herring June 2010. PowerPoint I. Overview. PowerPoint is a presentation tool Used to create briefings and graphic presentations Simple overhead slides to multimedia What you see is what you get --WYSIWYG What it isn’t

hashim
Download Presentation

PowerPoint I

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. PowerPoint I Work Skills Training Bob Herring June 2010

  2. PowerPoint I Overview • PowerPoint is a presentation tool • Used to create briefings and graphic presentations • Simple overhead slides to multimedia • What you see is what you get --WYSIWYG • What it isn’t • Not a spreadsheet -- Use Excel instead • Not a database -- Use Access • Not a word processing tool -- Use Word 2

  3. PowerPoint I Converting from Earlier Versions of Word Microsoft has provided several useful tools to help you convert from the 2003 suite to the new 2007 version Step one: Go to the URL below to find the tool you need http://office.microsoft.com/en-us/training/HA102295841033.aspx Step two: Download Adobe Flash player if it’s not already installed Step three: Run the tool, either online or as downloaded to your computer Step four: Assume your rightful place as the go-to guy on 2007! 3

  4. PowerPoint I One Big Change in the 2007 Version • All documents are created as “web-ready” XML documents • The Word file extension is now .docx, reflecting this • Word 2007 can read all previous versions of Word • Word 2003 CANNOT read the 2007 version unless you go to the Microsoft website and download a converter • This converter is called FileFormatConverters.exe and is found athttp://www.microsoft.com/downloads/details.aspx?FamilyId=941B3470-3AE9-4AEE-8F43-C6BB74CD1466&displaylang=en • Watch what version you are creating – you can choose to create documents in the old format to send to people who don’t have 2007 4

  5. PowerPoint I Office Button PowerPoint Document Layout Quick Access Toolbar Home Ribbon Status Bar 5

  6. PowerPoint I PowerPoint Document Layout Slide Window Slide Miniature/ Outline Pane Notes Window 6

  7. PowerPoint I Selecting the Office Button • This is sort of the old “File” Menu item • This is also where to come to set PowerPoint options (more later) • Can be annoying to work with, but you can use keyboard shortcuts 7

  8. PowerPoint I The New File Dialog • This is the same as “File – New…” in earlier versions • Template types are listed on the left, choices in the center, and samples on the right • Get a new blank document in one click with Ctrl+N 8

  9. PowerPoint I Selecting a Design • Select the Design Ribbon, then click through the various designs • This is the ‘Median’ design 9

  10. PowerPoint I The ‘Opulent’ Design Title Slide • Select the ‘Opulent’ design • In the Title box, type: MY FIRST PRESENTATION • In the Subtitle box, type your name and today’s date 10

  11. PowerPoint I Changing Color Styles • You may use the color scheme from any design, or create your own 11

  12. PowerPoint I Changing Font Styles • You may use the font scheme from any design, or create your own 12

  13. PowerPoint I Changing Effects Styles • You may use the built-in effects scheme from any design as well 13

  14. PowerPoint I Adding a New Slide • Select the Home Ribbon and click the ‘New Slide’ button • If you used the built-in Title slide, the new slide will be a content slide 14

  15. PowerPoint I The Content Slide • The automatic content slide has a title section and a bullet list • text box. You may also choose multi-media instead of text 15

  16. PowerPoint I Entering Title and Text on the Content Slide • To enter the slide title, click in the title box and type: FIRST CONTENT SLIDE • To enter text, click in the text box and begin typing 16

  17. PowerPoint I Using the Increase List Level Button • To create subordinated lists, use the Increase List Level button on the • Home Ribbon • When you are finished with a level, use the Decrease List Level button Increase List Level Decrease List Level 17

  18. PowerPoint I Entering Multimedia Content Instead • If, instead of text, you want pictures, movies, sounds, etc. click the • appropriate icon in the center of the content box Select a Type of Multimedia Content 18

  19. PowerPoint I Picture Takes the Place of the Text Holder • Whichever medium is inserted (in this case, the picture) takes the • place (and size) of the content box 19

  20. PowerPoint I Adding a Picture to a Slide with Text • If you want a picture with your text, select the Insert Ribbon and • click the ‘Picture’ button • Locate desired picture and insert it 20

  21. PowerPoint I Picture After Insertion • The picture will be inserted in its original size, which may not suit the • presentation. Use the corner sizing handles to correct this 21

  22. PowerPoint I Adjusting Picture Size • Use only the corner sizing handles to preserve the picture’s aspect • ratio (height to width). Using the other handles will distort the picture • Position the picture by dragging it to the right spot. Make fine • adjustments by holding down the Alt button on the keyboard 22

  23. PowerPoint I Adjusting Picture Size, Part 2 • If the picture needs to be an exact size, it may be set by using the • Picture Tools Format Ribbon. • Click once in either the Height or Width window and type the size 23

  24. PowerPoint I Using Picture Styles • Try different picture styles from the Picture Tools Format Ribbon 24

  25. PowerPoint I Slide Layouts • To change the layout of a slide, click the Layout button on the Home • Ribbon. Choose the layout that suits the needs of the presentation 25

  26. PowerPoint I Text Boxes • Create text boxes by clicking on the Home Ribbon. Drag or type • Click inside text boxes to edit them. The border will be dashed ( ) • Click the border of a text box to select it. Look for a solid line ( ) • To move a text box, it must be selected. Selecting a text box also • allows all the text to be formatted at once. 26

  27. PowerPoint I Inserting Shapes • To insert a shape, choose one of the shapes from the dropdown in • the ‘Drawing’ segment of the Home Ribbon’ 27

  28. PowerPoint I Inserting Shapes • Use the Rectangle Tool to create box shapes • Hold down the shift key while drawing to draw a square • Use the Oval Tool to create elliptical shapes • Hold down the shift key while drawing to draw a circle Shift for a Circle Shift for a Square 28

  29. PowerPoint I Selecting Objects • To select a shape, click on it • Selected objects exhibit drag handles and a rotation handle Unselected Object Selected Object 29

  30. PowerPoint I Selecting Multiple Objects • To select the first shape, click on it • Hold the Shift key and click on other shapes 30

  31. PowerPoint I Selecting Multiple Objects • A quick way to select objects is click outside of them, then hold • down the mouse button and drag the resulting blue box around them • Any object completely inside the box will be selected 31

  32. PowerPoint I Changing a Shape • In the Drawing Tools Format Ribbon, click ‘Edit Shape’ then ‘Change Shape’ • Click the new shape in the dropdown box 32

  33. PowerPoint I Automatically Formatting Shapes • In the Drawing Tools Format Ribbon, click the ‘Shape Styles’ dropdown • Choose a new style. Mouse over styles to see the effect; click to change 33

  34. PowerPoint I Using Gradients • In the Drawing Tools Format Ribbon, click the ‘Shape Fill’ dropdown • Choose ‘Gradients’. Mouse over styles to see the effect; click to change 34

  35. PowerPoint I Using Textures • In the Drawing Tools Format Ribbon, click the ‘Shape Fill’ dropdown • Choose a texture. Mouse over to see the effect; click to change 35

  36. PowerPoint I Using Shape Effects • In the Drawing Tools Format Ribbon, click the ‘Shape Effect’ dropdown • Choose an effect. Mouse over to see the effect; click to change 36

  37. PowerPoint I Formatting Text Inside Shapes • In the Drawing Tools Format Ribbon, click the ‘WordArt Styles’ dropdown • Choose a style. Mouse over to see the effect; click to change 37

  38. PowerPoint I Using Text Effects • In the Drawing Tools Format Ribbon, click the ‘Text Effects’ dropdown • Choose an effect. Mouse over to see the effect; click to change 38

  39. PowerPoint I Aligning Objects • In the Drawing Tools Format Ribbon, click the ‘Align’ dropdown • Choose an alignment • If you align ‘top’, shapes will align with the one nearest the top of the page 39

  40. PowerPoint I Aligning Objects, Part 2 • The effect of aligning Top 40

  41. PowerPoint I Aligning Vertically • In the Drawing Tools Format Ribbon, click the ‘Align’ dropdown • Choose an alignment • If you align ‘right’, shapes will align with the one nearest the right side • of the page 41

  42. PowerPoint I Aligning Vertically, Part 2 • The effect of aligning Right 42

  43. PowerPoint I Distributing Objects • Space between objects can be equalized by distribution • In the ‘Align’ menu, choose ‘Distribute Vertically’ 43

  44. PowerPoint I Distributing Objects, Part 2 • The effect of distributing vertically 44

  45. PowerPoint I Grouping Objects • Objects can be grouped into one object for easier manipulation • Select more than one object, then click ‘Group’ 45

  46. PowerPoint I Grouping Objects, Part 2 • The effect of grouping objects • Note that the selection outline encompasses all selected objects 46

  47. PowerPoint I PowerPoint Options • Click the Round Button, then click the ‘PowerPoint Options’ button 47

  48. PowerPoint I PowerPoint Options, Popular Tab • Mini Toolbar, Color scheme, Developer Tab, and user name 48

  49. PowerPoint I PowerPoint Options, Proofing Tab • AutoCorrect, Spelling Rules 49

  50. PowerPoint I PowerPoint Options, Save Tab • Saving format, AutoRecover, File location 50

More Related