PEPPOL Pan-European Public Procurement On-Line

1. PEPPOLPan-European Public Procurement On-Line Jon Ølnes Difi – Agency for Public Management and eGovernment (Norway) ePractice workshop: Addressing the Evolving Needs for Cross-Border eGovernment Services Brussels, 11th October 2011

2. The PEPPOL project The PEPPOL project is the result of the European Competitiveness and Innovation Programme (CIP) ICT Policy Support Programme (ICTPSP) 2007 and 2009 Call for Proposals • Pilot A objective: Enabling EU-wide public eProcurement • 50% EU contribution for achieving interoperability • Coordinated by the Norwegian Agency for Public Management and eGovernment (Difi) • Consortium and scope: • 18 beneficiaries from 12 countries • Total budget 30,8 M€ • 8 work packages, <1.600 person months and 10 M€ on sub-contractors • Project start up: 1 May 2008, duration 48 months(until end April 2012)

3. The PEPPOL Vision Any supplier (incl. SMEs) in the EU can communicateelectronically with any European contracting authority for all procurement processes. Building blocks: - Business process standardisation - Standardised message formats (e.g. order, invoice, catalogue) - Reliable and secure message transport - eSignature interoperability (validation) - Mapping of qualification documentation (Virtual Company Dossier)

4. The Pre-award process – Preparing the contract notice and documentation Contracting Authority Economic Operators List qualification criteria • Evidences • Attestations • Qualifications Pre-award is today largely a “manual” process using documents to be read by humans Specify goods and services required Catalogue tool Publish contract notice in TED Retrieve contract notice from TED Retrieve/receive contract documentation Publish/send contract documentation

5. The Pre-award process – Creating the tender submission Contracting Authority Economic Operators Prepare evidences For qualification • Evaluate tender & select supplier • Qualification • Goods and services • Other documentation VCD tool eSignature validation is an operational, generic component, reusable for any purpose. VCD and catalogue more experimental at present. VCD is partly generic approach – basis for SPOCS OCD. Specify goods and services Catalogue tool eSignature validation Sign all and Submit tender

6. The Post-award process – Purchasing goods and services Contracting Authority Supplier PEPPOL post-award focuses on machine – machine communication and XML documents. Update classifications Catalogue tool Update catalogue Update catalogue eCatalogue Place order Process order eOrder Raise invoice Process invoice eInvoice

7. eProcurement “islands” Finvoice https e2B UBL START Secure network CII SFTP NESUBL Cremul FTP ebXML Catalogue Order Order response Invoice Bank Network Van operator Invoice

8. PEPPOL Transport Infrastructure Governance structure and agreements framework in place – how to connect an AP. Secure and reliable transport between Access Points, i.e. no end-to-end guarantees. May be turned into a generic, pan-European “glue” transport infrastructure – but this needs work. BusDox profiling WS-* specifications Bank Network Van operator

9. Other Large Scale Pilots European Commission PEPPOL Beneficiary influenced Contracting Authorities Project Mgt Non PEPPOL beneficiary Beneficiaries Awareness Suppliers (especially SMEs) Industry Associations Business Processes And Infrastructure ICT Industry (software and services) Standards bodies

10. eProcurementwithout borders in Europe www.peppol.eu