The use of standards in European cross-border Public Procurement Results of PEPPOL pilot project

1. The use of standards in European cross-border Public Procurement Results of PEPPOL pilot project eCatalogue Wien, 22 February 2010 Stefan Krammer PEPPOL.AT / BBG

2. PEPPOL Project • The PEPPOL Project, co-financed by the EC under the Competitiveness and Innovation Programme (CIP), was launched in May 2008, for a duration of 36 months – extended to 42 months. • The objective of the PEPPOL-project is to set up an integrated pilot solution for cross-border eProcurement, i.e. EU-wide interoperable, capitalizing on existing national systems’ strengths. • To this end, standards on processes, documents, transport protocols, safety, etc. will be defined, together with interfaces (“building blocks for interoperability”) for the automated dialogue between such standards and the existing national systems.

3. PEPPOL Framework Post-Award Pre-Award Notification WP 2 VCD WP 3 eCatalogue WP 4 eOrdering WP 5 eInvoicing The project is articulated into sub-projects or “Work Packages” (Payment) WP 1 - eSignature WP 8 - Architecture, Design and Validation

4. Goals eCatalogue • Specification and implementation of a pan-European standardized electronic catalogue • Metadata • Formats • Content: product description, categories, properties • Covering the catalogue management process (Profiles) • G2B field in both pre-award and post-award • „seller-centric“ • „buyer-centric“ • International pilot setting • Technical infrastructure for data exchange

5. WP 3 Geographical Coverage PEPOL Member not in WP3 PEPPOL WP3 Member Reference Group (Observers)

6. eCatalogue Outcomes Delivered Ongoing Ongoing

7. Product Specification

8. Description of “Notebook“ • Results from PEPPOL eCatalogue exercise: • Collection of description from 7 participants of WP3 of the item “Notebook” • Same item, described with 9 (Italy) or > 80 (Portugal) properties! • Combination of non-overlapping-properties > 110!!! • eCl@ss: 27 properties, but…… …… using properties of clustered components (sound, interfaces, CPU, etc.), almost all of the 110 properties covered.

9. eCl@ss based CatalogueLanguage variant: German

10. eCl@ss based CatalogueAdditional Attributes: CPV-Code

11. 1 2 3 3 2 1 eCatalogue Use Case1. Pre-award On line product property server Contracting Authority Link with on-line Dictionaries (Product Propery Servers) CA Tool EcOp Tool Upload (or Submission) Tender Template creation and publication Validation Document download Mapping of existing Catalogues to the template (including integration linking to existing Dictionaries) Economic operator NOTE: Sumbmission  CEN/BII “TENDERING SIMPLE”

12. 1 2 3 3 2 1 eCatalogue Use Case2. Post-award On line product property server Contracting Authority Link with on-line Dictionaries (Product Propery Servers) CA Tool EcOp Tool Submission Response (Acceptance/Rejection) Contract Template creation and submission to the awarded Economic operator Validation Mapping of existing Catalogues to the template (including integration linking to existing Dictionaries) Economic operator NOTE: Sumbmission + Response = CEN/BII “CATALOGUE ONLY”

13. eCatalogue Expected Benefits • For Public Administrations: • making catalogue management processes more efficient • higher participation (->competition) to tenders • easier solutions for eCatalogues formats • increased integration with other eProcurement tools • For Economic Operators: • reduction of workload for tender participation • wider market opportunities • reduced transaction costs

14. eCatalogue Pilotwww.peppol.eu Furtherinformation can be obtained from the regional contact points below: Denmark, Estonia, Finland, Ireland, Iceland, Ireland Lithuania, Latvia, Norway, Sweden, UK/Scotland please contact: Mr. André HODDEVIK(Project Director) Email: cip@ehandel.no Bulgaria, Cyprus, Italy, Greece, Malta,Portugal, Spain, Romaniaplease contact: Mr. Giancarlo DE STEFANO Email: giancarlo.destefano@tesoro.it Germany, Netherlands please contact: Ms. Maria A. WIMMEREmail: wimmer@uni-koblenz.de Austria, Czech Republic, France, Hungary, Poland, Slovakia, Slovenia, Switzerland and Western Balkan please contact: Mr. Johannes WERNER(Public Relation Director) Email: johannes.werner@brz.gv.at Belgium, Luxembourg please contact: Mr. Alain DucassEmail: alain.ducass@adetef.finances.gouv.fr

16. Conclusions on the use of Classification/Description • The use of a single standard system for Classification and Description can hardlymatch the needs of Public Administrations • toodifferent levels of detail needed • complexity of a very rich description • While the definition of a given item is highlydiscretional, the basicpropertiesdefinitioniseasier • Thus, the use of standard Properties can better match the needs. • A tool (“Specification sheet”) supporting the creation of a Cataloguetemplate, using standardisedProperties and organizing the item description into a given format, would be the idealsolution, both for pre- and post-award • Value adding options: retrieving properties on-line; suggesting a description • Some problems would still remain: language is one of the main

17. WP3 - Strategy