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Agenda Item: WMO Proposal to Host GEO Secretariat

Agenda Item: WMO Proposal to Host GEO Secretariat. GEO-5, 29-30 November 2004 Ottawa, Canada. Background. GEO Secretariat hosted at WMO premises provides for close cooperation and takes advantage of synergies between GEO and WMO. WMO programmes relate to GEO work.

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Agenda Item: WMO Proposal to Host GEO Secretariat

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  1. Agenda Item:WMO Proposal to Host GEO Secretariat GEO-5, 29-30 November 2004 Ottawa, Canada

  2. Background • GEO Secretariat hosted at WMO premises provides for close cooperation and takes advantage of synergies between GEO and WMO WMO programmes relate to GEO work • WMO World Weather Watch (WWW) • WMO World Climate Programme (WCP) • WMO Hydrology and Water Resources Programme (HWRP) • WMO Space Programme (SAT) …

  3. About WMO • International organization for weather, climate and water • Annual budget of US$70 million; 300 employees • Headquarters in Geneva; offices in Africa, Americas and South-West Pacific • New headquarters building in 1999; top Geneva location; energy-efficient and modern office and conference facilities • Administrative services to Intergovernmental Panel on Climate Change (IPCC), Joint Climate Research Fund (JCRF), Global Climate Observing System (GCOS)

  4. Concept GEO/WMO Cooperation • GEO Council provides programmatic directions and approval of plans • GEO Director accountable to GEO Council for management of substantive and technical matters • WMO provides office facilities free of charge and cost-efficient administrative services

  5. Cond’t - Concept • In order to ensure: GEO staff has same privileges and immunities as WMO and access to services (e.g. pension fund, international schools, housing) • It is necessary: GEO Director accountable to WMO for administrative matters in accordance with WMO Financial and Staff Regulations

  6. Details on GEO/WMO arrangement • Budget approved by GEO Council • Expenditure authorized by GEO Director • GEO funds administered through trust funds • Bank designated by WMO, in consultations with GEO Director • GEO Director selected by GEO Council • GEO Director appointed by Secretary-General of WMO upon recommendation of GEO Council

  7. Cond’t - GEO/WMO arrangement • GEO Director reports to GEO Council for day-to-day management • GEO Director under the administrative authority of Secretary-General of WMO • Vacancy announcements issued in conformity with WMO rules and circulated to all Parties • Authority for recruitment, appointment and non-renewal of staff delegated to GEO Director

  8. Cond’t - GEO/WMO arrangement • Secondment of individuals by Governments or other institutions possible • Possible terminations or dismissals of staff by Secretary-General of WMO • GEO staff with status of WMO staff assigned exclusively to GEO • GEO appointments for service with GEO only, without right of transfer to WMO

  9. Offer: office facilities • WMO provides office facilities free of charge • GEO with priority access to Headquarters conference facilities • GEO staff with unrestricted access to in-house parking and staff recreation facilities Offer: cost-efficient administration • Only incremental administrative costs charged to GEO under Service Level Agreement -- no overhead, no share of fixed costs • Cost-efficient maintenance and procurement

  10. Service Level Agreement • Agreement between GEO and WMO specifies administrative services, incremental costs and benchmarks • Agreement may cover full range of administrative services • Agreement excludes administrative services that GEO provides through its own establishment • Detailed accounting and regular reviews on provision of services

  11. Cost savings • Offer on facilities • Provision of free office space (savings of US$144,000) • Offer on cost-efficient administration • Incremental rather than full costs (savings of US$260,000) • Energy efficient office space (savings of US$9,000) • Procurement arrangement between Geneva-based organisations and suppliers (savings of US$260,000)

  12. Budgetestimates • Annual GEO budget of US$3,500,000 • Staff cost at US$1,510,000 for 10 staff • Conference costs at US$1,300,000,including travel for participants • Travel costs of staff at US$243,000 • Other direct cost at US$277,000, including US$219,000 for one-time purchase • Incremental costs for administrative services provided by WMO at US$170,000

  13. Annual GEO budget: options • Option I: Proposed GEO/WMO cooperation: US$3.5 mil; cost-efficient services by WMO; full benefits from WMO’s international status Other Options • Option II: GEO with similar service provider: over US$4.0 mil (increase over US$0.5 mil); according to standard arrangements • Option III: GEO under Swiss law: up to US$4.5 mil (increase up to US$1.0 mil); GEO core admin competence; limited services by WMO; possible loss of int. benefits • Option IV: GEO stand-alone: over US$4.5 mil (increase over US$1.0 mil); no support by WMO or service provider; possible loss of int. benefits

  14. THANK YOU

  15. WMO Trust Fund Arrangement • Accounts established under specific terms and conditions to record receipts and expenditures • Contributions provided for purpose consistent with aims and policies of Organization • Trust funds maintained separately from WMO budget appropriation • Income from investments credited back to trust fund

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