New Sub-Account 69

1. New Sub-Account 69 • Effective 6/1/10 use Sub-Account 69 Operation and Maintenance (O & M) of Plant for work order requests. • Why: To properly account for work order request expenditures to NACUBO function Operation and Maintenance of Plant. • Do not charge work order request to Sub-Account 69 for telephone services work request, event setup and major/minor renovations greater than $100K.

2. New Sub-Account 69 • Unless notified, Sub-Account 69 will be pooled with Sub-Account 50 to eliminate the need to process budget transfers. • Excludes budget groups in the following funds: Service Centers (18 accounts), Auxiliary (29 accounts and some 19 accounts) and Sponsored Grants and Contracts (26 accounts)

3. New Sub-Account 69 Definition The operation and maintenance of plant category includes all expenses for the administration, supervision, operation, maintenance, preservation, and protection of the institution’s physical plant. They include expenses normally incurred for such items as janitorial and utility services; repairs and ordinary or normal alterations of buildings, furniture, and equipment; care of grounds; maintenance and operation of buildings and other plant facilities; security; earthquake and disaster preparedness; safety; hazardous waste disposal; property, liability, and all other insurance relating to property; space and capital leasing; facility planning and management; and central receiving.

4. New Sub-Account 69 • If your budget group does not currently have Sub-Account 69, then Facilities and Accounting will coordinate adding the new sub-account when a work request is initiated. • You may also request Sub-Account 69 be added to your budget group by sending an e-mail to accounting.ofc@utsa.edu. • For questions, contact accounting.ofc@utsa.edu