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USDA New Account Requests

USDA New Account Requests. USDA March 2011. Overview of USDA Transition Process to UPS.

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USDA New Account Requests

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  1. USDA New Account Requests USDA March 2011

  2. Overview of USDA Transition Process to UPS UPS has recently been awarded GSA’s DDS2 contract for all express and ground shipments. Effective immediately USDA will begin the transition process to UPS. All sites will need to be up and shipping ASAP. The following presentation will take you through an automated site that will allow you to sign-up for a new account, arrange for billing and supplies, and to be trained on the new shipping software. GSA has calculated that the new award to UPS will save the agency 7% or more on shipping costs alone. USDA is committed to complying with President Obama’s EO for Sustainability, Ups will help achieve those goals. Please follow the instructions contained within this presentation. Your PIN number will be: different by agency_. Please do not share this PIN with anyone who will not be authorized to ship packages. A few key points: • Where possible, please consolidate multiple users under one common account number. Reference fields will allow you to allocate the proper expenses to each user. The person who will own the account is the only one who will need to visit the website to sign-up. All others will be added after the account number is provided. • Should you have any questions please feel free to call coordinator different by agency.

  3. USDA Transition Process to UPS continued There are many benefits to the UPS transition; • One Driver not only helps USDA reduce your carbon foot print but simplifies the shipping process. One driver takes your air, international, ground, residential and hazardous material shipments. You receive one bill too. • Modal optimization improves compliance with Sustainability goals and can reduce cost from 50 to even 500 % on specific air shipments that can go ground. UPS ground is guaranteed and is over 98.5% on time. • UPS serves 100% of the US and over 210 other countries to simplify shipping. • UPS CampusShip will help to eliminate paper shipping documents. This will add more control and better cost allocation though on line reports. Billing Center & Quantum view will help all locations track cost and delivery reliability. • GSA portal for reporting cost by service and shipper number. Addition reports are available to help analyze shipping patterns, streamline shipping and eliminate waste by identifying areas of opportunity. • Easy access to training, ordering supplies and answering questions • http://www.completeview.ups.com/GSA/apps/Default.aspx • Strategic Accounts Support : 1-800-877-1497

  4. UPS/GSA Web Portal – Welcome Screen Select Open a UPS Account

  5. UPS/GSA Web Portal – Sign in screen Then select Next You will be putting your PIN number and complete .gov e-mail address in these boxes

  6. UPS/GSA Web Portal – Open Account Application This is where your 6 digit PIN numbers will appear. You will now fill in the rest of the Application. Each agency name must be unique to allow credit card billing. The name should be USDA, agency name field office unique user name ex; USDA FAS IT OMS

  7. UPS/GSA Web Portal – Open Account Applicationcontinued Continue completing the form. Please make sure every box is filled. If the billing address is different then the pick-up address then select this option and an additional box will pop up for the billing address information The BILLING INFORMATION IS CRITICAL IF THE STATE OR REGION OFFICE WANTS TO BE BILLED MAKE SURE THAT INFORMATION IS COMPLETED In Additional Agency Information please put xxxxxxxx DO NOT PUT ANY CREDIT CARD INFO ON THIS WEB SITE

  8. Account Number Email Account Notification This e-mail will be sent to the e-mail address provided by the person who has entered information on the site. It will provide them with their new UPS Account Number. It will also tell them a UPS representative will be calling them to complete the account implementation.

  9. Thank you

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