Multi-project Management in Government — an IT Solution

1. Multi-project Managementin Government —an IT Solution Multi-project Management in Government — an IT Solution Békei LászlóCIS Branch ManagerTrilobita Informatics Co.

2. MPM in Government – an IT Solution Contents Introduction of Trilobita Informatics Co. Project Management vs Multi-project Management IT support for PM Advantages of Technology PMQ-II Summary

3. MPM in Government – an IT Solution Trilobita Informatics Co. • In the market since 1997 • Development of unique integrated systems (BPM systems in publishing houses, transportation, marketing) • Project management: PMQ-II Multi-project Management System: • Hungarian Ministry of Environment and Water, Audi, OTP-Real Estate • Platforms & tools: • Oracle (2004 Application Server Partner of the Year) • PL/SQL, Portal, Forms/Riports • Microsoft • Visual Studio, Sharepoint • IBM Lotus Notes • Gupta: Centura • Macromedia: Flash MX

4. MPM in Government – an IT Solution Multi-project Management vs. Project Management

5. MPM in Government – an IT Solution Supporting PM with IT Why is IT support necessary? • Several complex projects • Appearance of project organisations, project offices • Project based operation of companies, organisations • Strict controlling mechanisms • Need for compliance with standards (ISO, QS, HACCP etc.) • Need for information retrieval • Saving time (template projects, best practices)

6. MPM in Government – an IT Solution PMQ-II — an IT solution PMQ-II Multiproject Management, Management Information and Quality Control System Functionality: A-Z project management Document handling (not only project related) Quality assurance CRM Features: Completely web based:only browser on the client side Oracle RDBMS and AS on the server side Functionality and project based authorisation system Security: SSL protocol, VPN, server mirroring

7. MPM in Government – an IT Solution Project life cycle in PMQ-II Management information Pre-project phase Project planning Project co-ordination Project close Project aftercare, support Methodology dock

8. MPM in Government – an IT Solution Pre-project phase • Tendering • Contracting • Connected Event handling Project handling Project aftercare, support • Warranty • Modification requests Project planning Project co-ordination • Process control • Workflow: • approval • task assignment • Accounting • Registering • Processes • Resources • Results: objects, documents, milestones • Finance (Cost/Income) • Methodology dock Project close • Closure • Evaluation • Archival

9. MPM in Government – an IT Solution Management information Document handling • Triple versioning • Documents in database • Approval workflow • Arbitrary document type • Reporting: • vertical – • horizontal • cumulative – • comparative Methodology dock • Arbitrary standard • Visual guideline Connected modules

10. MPM in Government – an IT Solution Summary IT support is necessary due to complexity. Multi-project Management is better than ordinary PM. Web based technology is suitable for organisations that serve diverse geographical locations. No client installation necessary. PMQ-II a possible solution that caters for A-Z project management, management information, document handling, CRM in governmental segments.

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