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Support Transition to LCLS Procurement: FY04 & FY05 Strategies

This document outlines the procurement support transition to LCLS for FY04 and FY05, including staff reallocation, hiring plans, pre-procurement planning, and key initiatives like streamlining procurement documentation and increasing approval levels.

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Support Transition to LCLS Procurement: FY04 & FY05 Strategies

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  1. Purchasing Department Bob Todaro Purchasing Officer

  2. Procurement Support to LCLS • Procurement Staff Numbers for FY04 • 6 Buyers (I, II, and III) • 3 Contract Administrators • 3 Construction Contract Administrators • 3 Temporary Buyers (GLAST- currently)

  3. FY 05 Support • GLAST winding down early FY05 • LCLS ramping up • Re-allocation of procurement staff to LCLS • Dan Ela, Senior Contract Admin., Group Lead • Long lead procurements (various) • Chris Jamison, Senior Contract Administrator • Long lead procurements (various) • Beverly Freeman, Buyer III • Power supplies,instruments, etc. • Temporary Buyers • Jerry Rooney, Fabrication • Ken McClaren, Electronics • Margaret Yamamoto,Long lead procurements (various)

  4. FY05/06 Support • Additional hires in FY 05 • 1 Contract Administrator • 1 Contract Administrator (construction) • 1 Expeditor • Additional hires in FY 06 As needed

  5. Pre-Procurement Planning • Meetings with LCLS • Weekly - Bob and Mark • Monthly - Program meetings • Weekly Status Meeting with Buyers and SCA’s • Bob, Janet and Dan • Bi-annual Meeting w/other ER labs Purchasing Officers from Argonne, LBL, Oak Ridge, LLNL (proposed invite)

  6. Initiatives • LCLS/Purchasing “facilitated” meeting • Proposed for October 2004 • Principle players to team build • Understanding of roles and schedule needs • Reviewing Procurement Documentation • Streamlining Sole Source Justification • Memo to File • Buyers Checklist for file documentation • Use of Letter Contracts and Advance Agreements • Increasing $ approval levels of Contract Administrators

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