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Annual Meeting February 04, 2008

Annual Meeting February 04, 2008. HOA Board of Directors. Chairman – Cliff Howard President – Ilze Robinson Director – Tom Ball (outgoing member) Secretary- Sheila Milburn Treasurer – Jon Pastorius. Committee Chairs Ilze Robinson, Grounds Jon Pastorius, Finance

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Annual Meeting February 04, 2008

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  1. Annual Meeting February 04, 2008

  2. HOA Board of Directors • Chairman – Cliff Howard • President – Ilze Robinson • Director – Tom Ball (outgoing member) • Secretary- Sheila Milburn • Treasurer – Jon Pastorius Committee Chairs Ilze Robinson, Grounds Jon Pastorius, Finance Tom Ball, Elections, Architectural Control

  3. Agenda • Nominations / Elections • Treasurer’s Report • State of the HOA • HOA Board Responsibilities • Homeowners Responsibilities • Questions

  4. Nominations and Election • Homeowners wishing to hold office • Short brief of why the homeowner would like to serve on the Board • Voting by ballot

  5. Treasurer’s Report • Beginning balance (1/1/2007) $ 48,143.53 • Income $ 62,831.40 • Total $110,974.93 • Expenses (listed on following page) $ 71,418.58 • Ending balance (12/31/2007) $ 39,556.35

  6. Treasurer’s Report • Total $110,974.93 • Landscaping $ 27,384.49 • Tree Removal $ 19,250.00 • Street Light installation $ 17,175.31 • Attorney fees $ 2,767.50 • Board member insurance $ 1,497.00 • Admin supplies $ 1,396.60 • Electric bill $ 1,243.87 • Misc. (Water, Website)$ 320.81 • Property taxes $ 250.00 • HOA mailbox fee $ 68.00 • Returned checks/fees $ 65.00 • Ending balance (12/31/2007) $ 39,556.35

  7. 2008 Estimated Expenses • Estimated Expense • Landscaping $20,000.00 • Tree removal $10,000.00 • Street light electric bill $ 3,000.00 • Attorney fees $ 2,500.00 • Board member insurance $ 1,497.00 • Admin supplies $ 1,000.00 • Property taxes $ 250.00 • Miscellaneous $ 250.00 • HOA mailbox fee $ 68.00 • Special Projects • Street signs $ 3,000.00 • Mailbox replacement $ 5,000.00 $45,565.00

  8. State of the HOA • Neighborhood current statistics • 2 builders (Curtis and BuiltRite) • 406 lots • 336built upon or in construction • 70 lots open • Architectural • Sheds (3 requested and approved) • Fences (2 requested and approved) • Decks (2 requested and approved) • House design change (2 requested and approved) • Finance • Rising costs have hit us and 5% raise in Dues will be imposed. • New assessment will be $126 due 1 July 08

  9. 2007 Accomplishments • New Board Member Ilze Robinson elected • Installation of mailboxes at Brookstone and Greenleaf • Secured Woodlawn Lawn Care as new landscaping maintainer • Widening of Greenleaf Drive • Updated HOA website

  10. 2007 Accomplishments • Tree removal/debris clean-up in several locations along Green Leaf Drive and drainage area behind Moongate Lane • Planting of cypress trees along Hermanville Road to create a barrier • Storm water management construction • Clean-up and re-grading of storm drain at entrance

  11. 2007 Accomplishments • Street light installation along Greenleaf Drive • Granted easement rights to Smith Fields Park, LLC for $20k. Retainer of $5k has been obtained remainder due at construction start (within 3 years) • Landscaping planted at the corners of Green Leaf and Sandstone / Silver Slate

  12. Projects Remaining • Repaving of Sandstone • Street sign posts upgrade • Mailbox replacement (Phase 1 of 3) • Landscape fixes (planting, aerating and reseeding)

  13. Planned Events • Annual yard sale • June 7th • Quarterly Meetings: 7 pm Lexington Park Library • April 21st • July 21st • October 20th • November 17th - Budget Meeting • January 26th 2009 – Annual Meeting

  14. HOA Board Responsibilities • Chairman • Preside over meetings • Field homeowner complaints • Tree removal • President • Landscaping • County issues • Builder issues • Director • Nominations committee chair • Architectural committee chair

  15. HOA Board Responsibilities • Treasurer • Collect assessments • Answers questions for closing • Pay bills • Maintains financial records • Secretary • Record meeting minutes • Schedule meeting rooms • Assembles agenda

  16. Homeowners Responsibilities • Keep home and surrounding area clean and free of debris/clutter • Pick up after your animals • Keep grass neatly trimmed • Respect your neighbors and their property • Notify the BOD of any violations or nuisances you are unable to resolve • Check the website for news and updates • Police yourself and be familiar with the covenants and restrictions of Greenbrier (e.g. No storing of RVs, boats and trailers etc.)

  17. Homeowner Involvement • Volunteers are needed for the following committees • Welcoming • Architectural • Finance • Sign up sheets at registration desk

  18. Questions and Answers

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