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Procurement Workgroup Report

Procurement Workgroup Report. September 9 th , 2008. Overview. Purchasing - broad impacts, narrow scope Consolidation of actions during phase II: 31 to 15 action items Process of reexamination and refinement Qualitative rather the quantitative recommendations

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Procurement Workgroup Report

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  1. Procurement Workgroup Report September 9th, 2008

  2. Overview • Purchasing - broad impacts, narrow scope • Consolidation of actions during phase II: 31 to 15 action items • Process of reexamination and refinement • Qualitative rather the quantitative recommendations • Various resources: purchasing, solid waste, hazardous waste and recycling

  3. Themes • Policy • Purchaser and end-user behavior, • Reliable product information and resources • Tracking • Enforcement

  4. Discussions • Legislative and agency reform • Environmental Preferable and Responsible Purchasing (EPP/ERP) • Waste reduction efforts: Zero Waste and Beyond Waste Program • Product Stewardship • Renewable Energy

  5. Risks • Current system • No data • No metrics • Inability to define ERP • Inability to require ERP • Negative operational and financial impacts • Threats to service delivery and infrastructure

  6. Actions Summary • Pilot ERP program • Products and packaging at city venues. • Education/outreach waste reduce (city ops) • Credit card tracking • Purchasing system and inventory management

  7. Actions Summary • Annual ERP targets and metrics. • Baseline for purchasing (fuel/GHG) • Green incentive program and recognition • Networking and reform • Alternative bidding

  8. Actions Summary • Localized products and services • Mayoral "green" purchasing directive. (Prerequisite Action) • ERP element of performance evaluations. • Certified green product list • ERP Committee, ombudsman or coordinator

  9. Resources • EPA • DEQ • DOE • Other states and regional • San Francisco – assessment tool and appendix

  10. Resources PPRC Key Findings: • The diversity of products and services dealt with by agency procurement departments makes it difficult or impossible to develop one set of goals and measurements. This has led most organizations working with EPP to base their goals and metrics around verifiable 3rd party standards. • A manageable approach for setting EPP goals and metrics is to select a certain number of target product categories for which standards and calculators exist and to build EPP goals specific to product lines. • 3rd Party standards and calculators allow some specific impacts to be measured for the target products; Paper Calculator, EPEAT, and Greenhouse gas calculators are examples. In addition, there may be product specific calculators such as the hybrid electric vehicle calculator tool (see Resources below). • Many EPP programs are initially setting qualitative program goals. • Another type of EPP goal to actively participating in the process of developing measurable and consistent EPP standards. • EPP goals and metrics can evolve with the standards and measurement tools as they develop. • Centralized purchasing makes a consistent and organization-wide program as well as tracking results much easier. Source: Pacific Northwest Pollution Prevention Resource Center (PPRC) http://www.pprc.org/research/epp/EPP%20Goals%20and%20Measurement_MK.pdf

  11. Resources EPA EPP Study findings: Consider qualitative metrics such as: • How many employees considered EPP before making a purchase? • How many employees recognize EPP as a goal? • How many employees know what EPP means? • How many employees are aware of available tools for EPP? • How many employees believe responsibility for EPP lies elsewhere? Quantitative metrics could include: • % of products that are 3rd party certified • Length of extended useful life-for electronics -for example Set specific metrics for product types Demonstrate “continuous improvements” in energy reduction, local manufacture, recycled content, extended service life or less maintenance

  12. Resources • PPO/TPC - Product Category Score Sheet (See San Francisco Appendix: SFcfinalscoresheetandsummary.pdf) • Environmentally Preferable Purchasing (EPP) Programs and Strategies: (See Pacific NW Pollution Prevention Resource Center (PPRC); PPRC epp_programs_and_strategies.pdf) • Hazardous Waste & Toxics Reduction Program Environmentally Preferable Purchasing (See Department of Ecology Publication Number 01-04-019.pdf) • King County Environmental Purchasing Program 2007 Annual Report (See King County Annual Report.pdf)

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