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Statewide Enterprise Efficiency Initiatives Procurement Assistance Workgroup

Statewide Enterprise Efficiency Initiatives Procurement Assistance Workgroup Office of Fiscal Integrity (OFI) Updates July 17, 2014. Procurement Assistance Workgroup. Reporting January, April, and July 2014 Outcomes SharePoint: Data Entry. Reporting SharePoint: Data Entry.

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Statewide Enterprise Efficiency Initiatives Procurement Assistance Workgroup

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  1. Statewide Enterprise Efficiency Initiatives Procurement Assistance Workgroup Office of Fiscal Integrity (OFI) Updates July 17, 2014

  2. Procurement Assistance Workgroup • Reporting January, April, and July 2014 Outcomes • SharePoint: Data Entry Reporting SharePoint: Data Entry

  3. Procurement Assistance Workgroup Reporting SharePoint: Data Entry PAW Scorecards are prepared quarterly and shared with • Executive Management • Governor’s Agency Head Meetings • Governor’s Chiefs of Staff Meetings • Governor’s Office of Policy and Budget

  4. Procurement Assistance Workgroup Reporting SharePoint: Data Entry Notifications are sent two weeks in advance by OFI to agency contacts to give them adequate time to review and update their information on SharePoint. Please keep your contacts up to date, to ensure delivery of these reminders. Maintaining up to date, accurate and complete contract data in SharePoint will ensure that the Secretary’s Office and the Governor’s Office of Policy and Budget (OPB) views the most reliable and useful data at the time of their review.

  5. Procurement Assistance Workgroup July 2014 PAW Scorecard Results Reporting SharePoint: Data Entry April 2014 PAW Scorecard Results January 2014 PAW Scorecard Results

  6. Procurement Assistance Workgroup July 2014 PAW Scorecard Reporting SharePoint: Data Entry April 2014 PAW Scorecard January 2014 PAW Scorecard

  7. Procurement Assistance Workgroup July 2014 PAW Scorecard Reporting SharePoint: Data Entry April 2014 PAW Scorecard January 2014 PAW Scorecard

  8. Procurement Assistance Workgroup SharePoint Data Entry FAQs Contract Review Roster – contract counts Definitions of types of savings Draft information No financial outcome Reporting SharePoint: Data Entry

  9. Procurement Assistance Workgroup Contract Review Roster This section must be updated manually when any amendments are made to the savings sections. “Completed” count should relate to the number of contracts you have marked as “not draft” in total on the four savings sections. OFI will support the Agencies and contact them individually if they do not reconcile. Reporting SharePoint: Data Entry

  10. Procurement Assistance Workgroup Reporting SharePoint: Data Entry Definitions • Savings A reduction that causes future spending to fall below the level of current spending resulting from a contract renegotiation or reprocurement. The savings allow for a reduction to an established appropriation in order for General Revenue funds to be appropriated for other statewide spending priorities OR for trust fund dollars to be swept to the General Revenue coffer. • Cost Avoidance A reduction resulting in a decrease in contract cost, but NOT necessarily below the level of current spending, resulting from a contract renegotiation or reprocurement. Cost avoidances do NOT directly result in a reduction to an established appropriation. General Revenue funds are NOT appropriated for other statewide spending priorities OR trust fund dollars are NOT swept to the General Revenue coffer. • Internal Redirect A reduction that causes future spending to fall below the level of current spending resulting from a contract renegotiation or reprocurement. The savings allow for a reduction to an established appropriation, but because the trust fund is protected, trust fund dollars may be redirected to a different internal appropriation category or program. • Value Added A budget-neutral spending arrangement resulting from a contract renegotiation or reprocurement.  Value added commodities or services are provided by the contractor at no additional cost, and do NOT require a reduction/increase to an established appropriation. • No Financial Outcome The result of the contract review produced no financial outcome.

  11. Procurement Assistance Workgroup Draft Please un-tick the ‘draft’ box when you are ready to present the contract as final. Reporting SharePoint: Data Entry

  12. Procurement Assistance Workgroup No Financial Outcome Contract renegotiation / reprocurement that had no financial outcome (i.e. no savings) can be noted on the Contract Review Tracking section. Reporting SharePoint: Data Entry

  13. Statewide Enterprise Efficiency Initiatives Procurement Assistance Workgroup OFI Contact Information: Ann Reeves (850) 413-0018 Ann.Reeves@dms.MyFlorida.com Li Liu (850) 487-0015 Li.Liu@dms.MyFlorida.com

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