Welcome 2016 Senior Promotion Workshop Series

1. Dr David White, Interim Chair, DFCM Dr Barbara Stubbs, Program Director, Professional Development Program Marie Leverman, Academic Promotions Coordinator, DFCM Welcome 2016 Senior Promotion Workshop Series

2. Confidentiality at the Workshops • con·fi·den·tial • 1. spoken, written, acted on, etc., in strict privacy or secrecy; secret: a confidential remark • 2. indicating confidence or intimacy; imparting private matters: a confidential tone of voice • 3. having another's trust or confidence; entrusted with secrets or private affairs: a confidential secretary.

3. Welcome and Introductions

4. Workshop # 1 Overview

5. Goal of the Workshop • To help you look at the work you are engaged in and evaluate your scholarly potential • To help you feel (more) confident and motivated in your ability to apply for promotion • To present an overview of the criteria for a senior promotion

6. Objectives At the end of this session participants will: • Understand and identify the criteria for promotion • Understand each of the four main components for promotion • Understand the steps in the promotion process

7. Tab 10 = Senior Promotion Application Dossier The Application Dossier

8. Most Important Document:

9. Timeline - Important Dates

10. Criteria for a Senior PromotionDr David White Reference: Manual for Academic Promotion Revised: July 2015

11. Senior Promotion Promotion is not granted as a reward for long-term service, but rather to recognize those who have excelled in specific aspects of the academic mission. The successful candidate for promotion will be expected to have established a wide reputation in his or her field of interest, to be deeply engaged in scholarly work, and to show him or herself to be an effective teacher.

12. Senior Promotion The term “wide” reputation is typically interpreted as the achievement of: National recognition for promotion to Associate Professor International recognition for promotion to Full Professor

13. Scholarly Work According to the University of Toronto Policy and Procedures Governing Promotions, promotion is based on accomplishments in scholarship: • Research • Creative Professional Activity (CPA) • Teaching and Education • Administrative service to the University

14. Scholarly Work Candidates are asked to document achievements in each applicable area. You need to demonstrate “excellence” in one of the areas and “competence” as a teacher as a minimum.

15. Research TURN TO PAGE 11

16. Research – Criteria for Promotion The candidate should prepare a one to two page statement of research activities describing the importance and impact of the research. Criteria: • Record of sustained and current productivity in research and research-related activities. • Research advances will be communicated through the publication of papers, reviews, books and other scholarly works. • The quality of the scholarship in research will be judged in comparison to peers in the Faculty of Medicine and t others in the same field in peer institutions.

17. Research: continued on Page 11 - 14 Research Funding: • If seeking promotion on the basis of achievement in research, the candidate should have a strong and continuing record of external funding commensurate with the type and area of research Publications: • There must be a sustained records of scientific publications demonstrating that the research has lead to a significant source of new information in the field

18. Research: continued on Page 11 - 14 Scientific Presentations: • Presentations made at a national and international meetings will be considered • Invited presentations and named lectureships are a particular indicator of the individual’s reputation outside the university Participation, Leadership and Mentorship in the Research Community: • Examples of such activities include organization of international research meetings or symposia, leadership in research committees at national or international levels ….scientific advisory boards and councils…

19. Creative Professional Activity (CPA) TURN TO PAGE 14

20. CPA – Criteria for Promotion The candidate should prepare a one to two page statement of CPA activities describing the importance and impact of the research. Criteria: The Faculty of Medicine recognizes CPA under the following three broad categories: • Professional Innovation and Creative Excellence • Contributions to the Development of Professional Practice • Exemplary Professional Practice Examples of CPA

21. CPA Category # 1 • Professional Innovation and Creative Excellence • May include the making or developing of an invention, development of new techniques, conceptual innovations or education program inside or outside of the University (e.g. continuing medical education or patient education) • To demonstrate professional innovation, the candidate must show an instrumental role in the development, introduction and dissemination of an invention, anew technique, a conceptual innovation or an education program

22. CPA Category #2 • Contributions to the Development of Professional Practice • Must demonstrate leadership in the professional, professional organizations, government or regulatory agencies that has influenced standards and/or enhanced the effectiveness of the discipline • Examples may include (but not limited to) guideline development, health policy development, government policy, community development, international health and development, consensus conference statements, regulatory committees and setting of standards

23. CPA Category #3 3. Exemplary Professional Practice • Must show that his or her practice is recognized as exemplary by peers and has ben emulated or otherwise had an impact on practice

24. Assessing CPA – page 16 The following should be kept in mind: • Being a competent health care professional is not sufficient to meet the criterion of excellence in CPA • It is expected that most candidates will be engaged to some degree in CPA as part of their scholarly life • CPA in education may include: • Instructional innovation/creative excellence: teaching techniques, education innovations, curriculum development, course planning, evaluation development, leadership in the development of professional practice in health professional education

25. 2 MINUTE STRETCH

26. Criteria for a Senior Promotion (continued)Dr Barbara Stubbs Reference: Manual for Academic Promotion Revised: July 2015

27. Teaching & Education TURN TO PAGE 18

28. Teaching and Education – page 18 The candidate should prepare a statement of their approach to teaching, including an assessment of the impact of teaching activities. Criteria: (can be one or all) • Teaching/Education Activity • Quality of teaching/education contribution • Educational innovation and development • Education leadership • Education Scholarship

29. Teaching and Education – page 18 In the Faculty of Medicine, teaching an education can encompass the following components: • Formal teaching • Curriculum and course development • Application of information technologies for education • Educational leadership and administration • Faculty development • Scholarship in education • Research in education • Assessment of learners

30. Excellence in Education Candidates seeking promotion on the basis of excellence in education and teaching must demonstrate significant and high quality contributions to teaching and/or other education related activities in at least one of the following: • Sustain excellence in teaching: • Participation in education and curriculum development • Contribution to the field of health professional education • Education leadership in faculty, department, division or hospital

31. Administrative Service TURN TO PAGE 23

32. Administrative Service The candidate should prepare a brief outline of service activities. Use of bullet points is encouraged! • Administrative service in itself cannot be the main criteria for promotion • Significant service contributions may include (but not limited to): • Service to the Department, Faculty of Medicine, University: committee chair, lead coordinator of a special project, lead developer of faculty policies • Service to the professional, clinical or research discipline • Service to municipal, provincial or federal governments or non-government agencies

33. Five Publications orSignificant Scholarly Products Can include a variety of “work”: • Publications - peer reviewed journals • Book or book chapter • Government documents, reports • Curriculum design document • “Learning object” – eg. a teaching video • Websites (provide active URL) • National level work

34. 15 minutes ….

35. Do You Have Any Advice for Others in Preparing for a Senior Promotion?

36. EXERCISE # 1 10 minutes What can I count towards my senior promotion? Write down as many things as you can from your own work that apply to the categories below: Research Teaching and Education Creative Professional Activity Administration

37. EXERCISE # 2 10 minutes Take what you have written from Exercise # 1 and think about how you would represent your areas of excellence in an application.

38. Take Home Message … Dr Barbara Stubbs

39. The DFCM Support & Resources available • The WORKSHOP SERIES • If you are considering to apply for a senior promotion this year, we encourage you to attend the workshops • Candidates have found the workshops to be most valuable and effective in completing a promotion dossier • Mentorship • A member of the DFCM Senior Promotions Committee is assigned to a candidate going forward • Dossiers of successful candidates • We have a very extensive library of dossiers available • WebCV workshop • Specific to a senior promotion application

40. Early Do’s Early Do’s • DOspeak with Chief or Division Director ASAP re their assessment of your readiness for Sr. Promotion Note: for Family Physician-In-Chiefs, speak with the DFCM Chair • DOsecure firm admin support from Chief or Division Director to help you in preparation of your package • DOfollow the Faculty of Medicine Senior. Promotion Manual very carefully • DOstart working on modifying your CV to reflect WebCV format • DOdiscuss your application with others especially regarding most significant pieces and impact of your work

41. The Pre-Application … start thinking: Faculty are required to submit a Senior Promotion Pre-Application package to the DFCM Senior Promotions Committee in order to obtain feedback regarding readiness for promotion.

42. Any questions?

43. Guest Speaker: Rahim Moineddin Ph.D. (Statistics), M.Sc. (Biostatistics), M.Sc. (Statistics), B.Sc. (Statistics & Computer Sciences) Associate Professor Department of Family and Community Medicine Candidate in “progress” for a senior promotion to full Professor (effective July 1 2016)

44. Evaluations Please complete them using the iclickers we will be handing out shortly…

45. Please wait for instructions….. Power “ON” your clicker Wait for instructions please…….. Do you have an iclicker in your hand? (test question) • A – Yes • B – No • C – What is an iclicker? • D – This is fun! • E – I do not understand…

46. A real question ….. Upon completing Workshop # 1, I have a better understanding of the senior promotion process: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

47. A real question ….. I have a better understanding of the criteria and the pathway to success for a senior promotion: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

48. A real question ….. The Senior Promotion reference binder will serve as a valuable tool in preparing and submitting a Senior Promotion application? • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

49. A real question ….. I plan on applying for a senior promotion in the near future (one – two years): • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

50. A real question ….. I plan on submitting a pre-application for this academic year: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree