1 / 120

Timetabling

Timetabling. Conflict-free Scheduling. GPS: What is it?. GPS is the Graduation Planning System. GPS provides students with a clear and direct path to degree completion GPS Website – http://www.kent.edu/gps. GPS – Major Components. GPS: Roadmaps.

helga
Download Presentation

Timetabling

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Timetabling Conflict-free Scheduling

  2. GPS: What is it? • GPS is the Graduation Planning System. GPS provides students with a clear and direct path to degree completion • GPS Website – http://www.kent.edu/gps

  3. GPS – Major Components

  4. GPS: Roadmaps • All undergraduate majors have a roadmap which outlines the most expedient path to graduation. • The path outlines program milestones (courses, GPA, test scores, etc) that must be completed on schedule in order to remain “on track” for timely and successful degree completion. • If a student veers “off track”, consultation with the student’s advisor is expected.

  5. GPS Roadmap: Botany

  6. GPS and Timetabling • Timetabling will ensure that the combination of courses represented on the roadmaps are scheduled conflict-free. • To facilitate this process, the Principles of Timetabling have been created by the Timetabling Steering Committee. • This document is available on the University Registrar’s Website: http://www.kent.edu/registrar/academic/timetabling/upload/ksu-principles-of-timetabling-20110425.pdf

  7. Timetabling: What is it? • Timetabling is the creation of a conflict-free schedule given –

  8. Timetabling Timeline Example

  9. Timetabling: What isn’t it? • Timetabling does not create sections. The number of sections and number of seats are determined by the department. • Timetabling does not randomly select days and times for a section. It is based on the meeting pattern that is selected by the department. • Timetabling does not assign faculty to sections or manage faculty workload. This is done by the department.

  10. Faculty Availability • Faculty Availability is divided into 3 categories and is submitted in the Section Planning & Feedback System (SPFS). • Professor Types – General scheduling parameters for instructors • Department Meeting Blockoffs • Individual Blockoffs – ex: religious observation, governance, etc • See Principles of Timetabling for guidelines.

  11. Professor Types • Professor Types provide the general scheduling guidelines which the system will follow for an attached professor. • These guidelines include settings such as: • Number of non-teaching days per week • Maximum number of class-time hours per day • Maximum elapsed time per day

  12. Professor Types – General Info • Early AM Time • This is defined at KSU as any delivery that begins prior to 7:46AM • Late PM Time • This is defined at KSU as any delivery that begins at or after 5:30PM • Preference and Limit • The preference is the preferred value for the parameter. The limit specifies the minimum or maximum value for the parameter.

  13. Professor Types – More General Info • Department • Professor Types belong to a specific department. An instructor may only be attached to a type within his/her department or the default type • Professor Type Name • This value is used to name the type in the system. These should be a short code (10 characters or less) which will identify each type • Professor Type Description • This brief description is used to identify the type of professor assigned and is viewable in SPFS

  14. Professor Types – Universal Settings • Respect Transfer Times • This value specifies whether the system will respect transfer times between buildings and campuses. • This value is always set to Yes • Desired Blockoffs Conflicts Allowed • This value specifies whether the system, if necessary, can create a conflict that violates instructor parameters • This value is always set to No • Weight • The weight specifies the importance of each of the parameters in relation to another • All weights are set equally at 50 unless otherwise specified by the department

  15. Professor Types – Allow Back to Back • This setting will allow the system to schedule one delivery to begin within a half hour after another delivery ends for the instructor type • This setting is Yes/No • Default setting is Y

  16. Professor Types – Max Elapsed Time Per Day • This setting controls the maximum number of hours that can elapse from the beginning of the first scheduled delivery to the end of the last scheduled delivery per day • This setting is expressed in hours • Default setting is 9 hrs

  17. Professor Types – Max Time Per Day • This setting controls the maximum number of class-time hours that can be scheduled per day. • This setting is expressed in hours • Default setting is 6 hrs

  18. Professor Types – Max Consecutive Time • This setting controls the maximum number of hours that can be scheduled consecutively (with half hour or less between). • This setting is expressed in hours • Default setting is 3 hrs

  19. Professor Types – Min Time, After Max Consecutive • This setting controls the minimum free time to be scheduled after having reached the maximum consecutive hours (setting above) • This setting is expressed in hours • Default setting is 1 hr

  20. Professor Types – Minimum Time Until Next After Late PM • This setting controls the number of hours between a scheduled delivery/meeting that ends after the Late PM time and the next morning delivery. • This setting is expressed in hours • Default setting is 12 hrs

  21. Professor Types – Min Free Days per Week • This setting controls the number of non-teaching days per week. • This setting is expressed as whole numbers between 0 – 7 • When making your selection, consider Saturday and Sunday. (e.g. if an instructor can teach 4 days per week with one weekday free for research, the setting should be 3) • Default setting is 2

  22. Professor Types –Max Early AM Start per Week • This setting controls the number of times per week an instructor can be scheduled with an Early AM Time delivery • This setting is expressed as whole numbers between 0 – 5 • Default setting is 5

  23. Professor Types – Max Late PM End per Week • This setting controls the number of times per week an instructor can be scheduled with a Late PM Time delivery • This setting is expressed as whole numbers between 0 – 5 • Default setting is 5

  24. Professor Types – Attach Professors • Professors may be attached to defined department types in SPFS • Instructor Maintenance access is required to attach instructors to types • All instructors who have not been attached to a department defined type will be given the default type “Instructor” • Send an email to the ASC Mailbox to create new Professor Types for your department

  25. Questions?

  26. Department Meetings • Department Meetings may be considered in the scheduling cycle. They must adhere to the following rules: • Meetings may not account for more than six hours of blockoffs during the week (M-F). • Meetings may not extend across blocks • Meetings should adhere, if possible, to standard time patterns.

  27. Department Meetings Cont’d • Friday Block III pattern times will only be assigned if necessary to reserve this time for departmental and university meetings. • All meeting blockoffs should be professional in nature and are subject to review and approval by the College Dean and the University Provost or his/her designee(s). • Meetings will be accommodated in the timetable if possible; however, priority will be given to conflict-free scheduling for student needs.

  28. Department Meetings – Required Information • Department • The department for the meeting you are submitting • Meeting Name • A short name for the meeting • Meeting Description • A short description of the purpose of the meeting

  29. Department Meetings – Required Information Cont’d • Meeting Type - Select a blockoff type from the dropdown list • CBA Stipulations - Collective Bargaining Agreement meetings • Other Academic Responsibilities - University and College Level meetings • Faculty Governance Committees - Faculty Governance meetings • Other - Other Department Meetings

  30. Department Meetings – Required Information Cont’d • Start Date • The start date for the meeting cycle (The meeting dates may not extend beyond the full part of term) • End Date • The end date of the meeting cycle (The meeting dates may not extend beyond the full part of term) • Day(s) • The day(s) of the week the meeting will be held

  31. Department Meetings – Required Information Cont’d • Start Time • The start time for the meeting (Please follow meeting guidelines) • End Time • The end time for the meeting (Please follow meeting guidelines) • Frequency • Weekly setting indicating how often the meeting repeats. For instance a value of 1 indicates a weekly meeting. A value of 2 means the meeting is every other week.

  32. Department Meetings – Attach Professors • Professors must be attached to meetings in SPFS • Meeting Requestor access is required to create meetings and attach instructors • All attached instructors will inherit the Department Meeting Blockoff

  33. Questions?

  34. Individual Blockoffs • Instructor unavailability information can be submitted through SPFS for instructors within your department • Instructor Maintenance access is required to create Individual Blockoffs • Requests are prioritized into three categories (Tiers) • Tier 1: Legislative Requirements - these will not be broken by the system or the ASC • Tier 2: Reported Circumstances – these will be broken if necessary to accommodate a conflict-free schedule • Tier 3: Preferences - Will be accommodated if possible

  35. Individual Blockoffs – Tier 1 • Tier 1 includes: • CBA stipulations • Disabilities • Religious observance • Professional External Influence outside of the control of the University

  36. Individual Blockoffs – Tier 2 and 3 • Tier 2 includes: • Other academic responsibilities, including assignments to University- and College-level academic committees • Family responsibilities, including child-care, spousal/parental/elder care • Health • Tier 3 includes: • Other – Other justifiable circumstances

  37. Individual Blockoffs – Required Info • Department • The department for the individual blockoff you are creating • Type • Select a blockoff type from the dropdown list (see Tiers above) • Start Date • The start date for Blockoff cycle (The dates may not extend beyond the full part of term)

  38. Individual Blockoff – Required Info Cont’d • End Date • The end date of the Blockoff cycle (The dates may not extend beyond the full part of term) • Day(s) • The day(s) of the week for which the Blockoff will apply • Start Time • The start time for the Blockoff

  39. Individual Blockoff – Required Info Cont’d • End Time • The end time for the Blockoff • Frequency • Weekly setting indicating how often the Blockoff repeats. For instance a value of 1 indicates a weekly Blockoff. A value of 2 means the Blockoff is every other week • Comments • A reason or brief description for the Blockoff must be provided

  40. Questions?

  41. Room Inventory • Room Inventory is stored in FAMIS, the authoritative database for room information. • FAMIS is maintained by the University Architect’s Office. • Room Information is fed from FAMIS into Banner and the scheduling system.

  42. Room Inventory cont’d • Room Inventory includes • Room type (lecture hall, seminar, computer lab, scientific lab, etc) • Room status (active, inactive) • Room capacity • Room characteristics (tablet-arm chairs, technology package, whiteboards, chalkboards, etc) • Exclusive/Priority room usage is governed by the Principles of Timetabling and overseen by the Classroom Review Committee.

  43. Room Inventory - Pavilions • A Pavilion indicates the building that is preferred by a department • All departments have defined home pavilions • Requested Pavilions are indicate the building where a delivery is desired • Alternate Pavilions are defined for all home pavilions • If space in unavailable in the requested pavilion, alternate pavilions will be selected if space is available

  44. Room Inventory – Pavilions Cont’d • Home and Alternate Pavilions should be reviewed periodically by each department • View the current Home/Alternate Pavilions for each department at: http://www.kent.edu/registrar/academic/upload/homealtpavilions_tt201180_20110128_1453.pdf • Send updates to the ASC Mailbox

  45. Questions?

  46. Specific Scheduling Parameters • Scheduling Parameters are CRN (section) specific parameters to be considered in scheduling • This includes all information entered in the DCU • Sections (Component) and Enrollment • Deliveries/Groups • Time Request/Time Notes • Room Request/Room Notes • Assigned Instructor(s)

  47. Component (Section) • Component setup includes: • Section Number • Section Type • Max Enrollment • Banner Higher Education Information

More Related