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Byte into history; digitial media in archives

Byte into history; digitial media in archives. Elizabeth Estbergs ACT Government Reference Archivist 31 March 2012. Vocabulary.

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Byte into history; digitial media in archives

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  1. Byte into history;digitial media in archives Elizabeth Estbergs ACT Government Reference Archivist 31 March 2012

  2. Vocabulary • Preservation: the protection of cultural property through activities that minimize chemical and physical deterioration and damage, and that prevent loss of information. The primary goal of preservation is to prolong the existence of cultural material.

  3. Preservation

  4. Vocabulary 2 • Preventative conservation: action taken to retard or prevent deterioration of or damage to cultural material by control of its environment. This is done through the formulation and implementation of policies and procedures for the following: • Appropriate environmental conditions • Storage • Exhibition • Reformatting / duplication

  5. Legacy records • What is a legacy record? • existing accumulations of older records, created by an organisation in the past or inherited from another organisation during a transfer of functions; • Or; • Old stuff acquired from someone else that you want or need to keep

  6. Legacy records • What forms do they take? • Paper records • Cylinder audio discs – Edison phonographs • Floppy discs • Polaroid photographs • CDs

  7. Storage • Environmental requirements • Transmittal packaging • Contaminant examination • Location tracking • Labelling • Physical storage standard • Risk mitigation

  8. Retrieval

  9. Strategies • Risk assessment • Resource usage • Incremental progress • Significance assessment http://www.environment.gov.au/heritage/publications/significance2-0/index.html

  10. Digital images • Floppy discs • CDs/DVDs as photographic storage • Manufacture of CDs/DVDs • How do you read the CDs/DVDs in 5, 10, 20 years time? • Limitations of digital images • Metadata • They do not exist

  11. Loss of digital records • Back ups unlabelled • Indexed or labelled incorrectly • Someone else now has the laptop • Changed software • Improperly migrated • Proprietary format • Large collection • Lost thumb drive, CD, DVD

  12. How to • Free online course http://hosting.collectionsaustralia.net/capture/course/welcome.html • Pay someone http://www.damsmart.com.au/blog/blog/2011/11/17/a-prime-example-of-regional-history

  13. Next Steps What you need to do is: • Test all your digital media to see if you can still see the images • Label all the digital media • Index all the digital media • Develop a migration strategy for digital media

  14. Contacts For any additional information please contact;Elizabeth EstbergsACT Government Reference ArchivistPh +61 2 6207 5726Fax +61 2 6207 5835 Email archives@act.gov.auWeb http://www.archives.act.gov.au

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