Joyce McCarthy Program Operations Director HR Process Improvements

1. UNMJobs ForumsTransition from Position Control to Position ManagementUpdate on Staff Certification Process Joyce McCarthy Program Operations Director HR Process Improvements

2. Agenda • Update on Staff Hiring Proposal Certification Process • Transition of Position Control to Position Management • One Source – Focus Group • Questions and Answers

3. Update on Staff Certification Pilot • Pilot Began on July 1, 2011 • Since we share the Hiring Proposal between Employment Areas - everyone sees the Staff Certification Tab • Only those HPs identified as part of the pilot will be processed as certified hires • Certification Page could be used as checklist for non-pilot departments

4. New Certification Tab. Will be viewed by everyone

5. Transition from Position Control toPosition Management • Institutional decision to stop “position control” • Effective July 1, 2011 – HR took over the IB/PC Queue in UNMJobs (soon to be renamed Position Management) • Banner HR/Payroll and UNMJobs require the Position concept-must continue to manage position data • Will continue to use Salary Planner- a “position budgeting” tool

6. Transition from Position Control toPosition Management • Position Management will focus on accurate tracking and reporting of the HR related data of positions • Position Class Codes - Salary Range - EClass • Minimum Requirements - Grade - Titles • Once Position Budgets are set up – Departments will update yearly during the Salary Planner process • Departments will have opportunity to clean up positions prior to the yearly load to salary planner

7. Transition from Position Control toPosition Management Current State for Position Management • Protocol for submitting hiring proposals to IB/PC has changed only slightly • Student Position Management – Student Employment will be responsible for working with Position Management • Due to the tie to funding source for student hires- positions cannot be selected until the student to be hired has been selected

8. Transition from Position Control toPosition Management Current State for Position Management • Staff Position Management – Hiring Proposals only need to be routed through IB/PC if • The position has been reclassed in UNMJobs • The action was to “create a new position” • Faculty Position Management – Hiring Proposals only need to be routed through IB/PC if • The position has been reclassed in UNMJobs • The action was to “create a new position”

9. Contacting Position Management • If you need to create or modify a position outside of UNMJobs – please contact your employment area, such as a Project Asst through OGS, UNMTemps, Faculty Contracts Offices • Please use UNMJobs@unm.edu to contact Position Management Team (Posncntrl@unm.edu) will no longer be active after 8/1/11 • Please do not contact the Position Management team directly-we have a process and are working to meet a 24 hour turn around on all requests.

10. Transition from Position Control toPosition Management • HR will be providing job aids that assist departments with deciding when to create new or modify existing positions • Some approaches to Position Management will make position budgeting in Salary Planner easier – but it is up to the departments to determine their approach for budgeting purposes

11. Transition from Position Control toPosition Management • If positions in UNMJobs do not appear to be accurate-departments should use PZRVACR and PZROEMA • PZRVACR lists: • last encumbent, if any • Date previous job ended • Current status- Frozen, Canceled, Active • Includes Pooled positions • Departments must be aware of the status of their positions- If canceled or closed Hiring Proposal must route through IB/PC with comments.

12. Transition from Position Control toPosition Management • If you cannot find a positions in UNMJobs use PZRVACR and PZROEMA- for listing of position data in Banner • PZRVACR lists: • last encumbent, if any • Date previous job ended • Current status- Frozen, Canceled, Active • Includes Pooled positions

13. Transition from Position Control toPosition Management Position Management Scenarios • If you have an employee in a current position and that employee has submitted resignation or retirement paperwork, can you post that position and have an overlap of two people in the position with the same P-Class?

14. Transition from Position Control toPosition Management Position Management Scenarios • If you have a current employee in a job that you plan to reclass to a different P-Class and post when they leave, can you reclass and post that position a couple of months before they leave?

15. Transition from Position Control toPosition Management Position Management Scenarios • If a department is developing a new program, should they post positions in a different org, then move the positions to the new org after they get the ORG and Indexes for the new program?

16. OneSource Focus Groups Participants needed for a focus group to review a new website being developed by all the Employment Areas. • August 8, 2011 – 3:00 - 4:00PM Business Center Lab • August 9, 2011 – 9:00 – 10:00AM SUB Lobo Lab – Lower Level • August 9, 2011 - 3:00 – 4:00PM HSLIC Med 2 LAB • Reserve your spot by contacting gsands@unm.edu or calling 277-2779

17. Questions Contact Information: Questions on the Position Management Process UNMJobs@unm.edu Need to add a position outside of UNMJobs Process, please contact your HR Consultant for staff, or appropriate Employment Area for OGS, Faculty, Student Employment.