Provincial-Municipal Engagement for Integrated Governance

1. SESSION 7: • Integrated Governance:>Provincial-Municipal Engagement - A Provincial Perspective- Carel du PreezHead of Dept: Local Government Western Cape Province • 5 March 2004 IDP Conference 2004“Developmental Governance in Action”

2. CONTENT • Background • Issues for engagement • Towards provincial-municipal engagement • Conclusion

3. 1. Background • Intergovernmental planning and budgeting is problematic • Not all national and provincial departments have targeted its investment into municipal areas in line with IDP priorities • Municipalities have difficulty in sourcing funding for IDP initiatives from national & provincial dept’s • Lack of engagement with parastatals and private sector • Development priorities are not shared between spheres • ‘Sector plans’ did not have desired result • Provincial growth strategy underdeveloped and has not yet assisted in alignment with IDP’s: IDP drafted in a vacuum • Existing inter-governmental structures do not assist in achieving synergy

4. The challenge … • A mechanism: • to address the disjuncture between prioritisation, resource allocation and implementation within & between spheres • which allows input into each others planning and budgeting processes • which allows us to respond and shift resources between the spheres for effective implementation

5. 3 MAIN ACTIVITIES DRIVING INTEGRATION NationalSphere Resource Allocation Prioritisation Support National GovernmentPriorities and Objectives ProvincialSphere Local Sphere Implementation

6. * Municipal Systems Act, 32 of 2000 Municipal planning in co-operative government * 24. (1) .. planning by a municipality must be aligned with the development plans & strategies ofother municipalities and organs of state 1 (2) Municipalities mustparticipate in national and provincial development programmes … 2 (3) Where municipalities must comply with national or provincial planning requirements,the responsible organs of state [nat/provincial], must(a)align … with the IDP chapter;(b) in such implementation- (i) consult with the affected municipality; and 3 4 (ii) take reasonable steps to assist the municipalityto meet the time limit of completion/review of the IDP[March each year].

7. 2. Issues for engagement • Shared development priorities • Continual engagement between spheres • Geographic focus to investment • Underpinning planning and budgeting process

8. 2. Issues for engagement • Shared priorities • Engagement • Geographic focus • Planning & budgeting • Shared informationShared planning process • Clear process: priorities, resources & performance • Align service delivery:boundaries & priorities per municipal area • Strategic mngt ability:planning and budgeting

9. 3. Towards Provincial-Municipal engagement • Highlight the role of province and the responsibility of each sphere. • Shared priorities: information and planning • Clear engagement process: priorities, resources & performance • Geographic focus: Align service delivery boundaries & priorities per municipal area • Strategic management ability: planning & budgeting

10. Shared priorities: information & planning IDP NerveCentre IDP SummaryReport IDP AlignmentReport For engagement For constant info sharing • Effective information flow between spheres • Content of documentation: IDP and provincial strategic documents • Tools to assist: • IT need: provincial wide area network (pWAN)

11. Clear engagement process:priorities, resources & performance • Focused agenda for engagement • Planning cycle in spheres (see slide*) • Budgetary cycle in spheres (see slide**) • Tools: IDP summary & alignment reports • Use of selected structures

12. Intergovernmental planning Medium Term Strategic Framework NATIONAL Adjust budget ProvincialGrowth & Dev. Framework PROVINCE Alignspending DISTRICT MUN Prioritise Development Needs IDP LOCAL MUN

13. Annual engagement before September * Consolidation of strategic priorities by Clusters & Cabinet Budget Day* Business Plans and budgets State of the Nation Address Execute Programmes Departmental Planning Cabinet Mid-term Review FOSAD draft MTSF Cluster Review SEPT OCT NOV DEC JAN FEB MAR APR/MAY JUN JUL AUG Cluster-level Integration Cabinet determine MTSF choices MTEF process MUNICIPAL PRIORITIES MUST GET IN BY SEPTEMBER • Consider national MTEF implications on municipal resourcing (budgets) • Advise municipalities on macro indicators • Establish Base line for 3 year MTEF • Amend & cost IDP’s resource constraints

14. Align service delivery:boundaries & priorities per municipality • Alignment of provincial service boundaries with municipal boundaries • Engage on specific priorities – drawn from MTSF, PGDS & IDP • Strategic priorities of iKapa elihlumayo:Human capital (HR dev), Micro-economic Strategy,Social Capital, Strategic Infrastructure Plan, Spatial Development Framework, Co-ordination & Communicationimproving financial governance, provincialisation of functions • e.g. targeted programmes supported in municipal IDP’s • geographic targeting

15. Engagement per ‘metro’ and ‘district’ • Human capital • HR-skills • Infrastructure • Micro-economic strategy • Spatial framework West Coast DM Central Karoo DM Boland DM Eden DM Metro Overberg DM

16. Strategic management ability:planning & budgeting • A strategic management ability in each sphere: • drafting and implementing strategic plan, • project manage across the municipality, • generate strategic information, • Liason with stakeholders, • performance management, • preparing budgetary inputs, and • assisting in engagement with other spheres Note: The information ability extends to capturing socio-economic information

17. Pointers to ‘Strategic Management’ ability STRATEGIC PLANNING (e.g. stratplan/IDP) PROJECTS STRATEGIC INFORMATION INTEGRATED FINANCIAL (Performance & impact) ORGANISATIONAL(HR ,resources) PERFORMANCE (plan > budget> service delivery) PROCUREMENT & CONTRACT MNGT (incl. Partnerships) COMMUNICATION& COMMUNITY (any engagementprocesses) Monitor & evaluate

18. 4. Conclusion • A collaborative attitude • A engagement framework taking shape • Clear elements presented • Responsibilities of each sphere

19. Elements of Engagement Framework • Alignment of service delivery between the spheres - including the alignment of provincial service boundaries with the metropolitan and district municipal boundaries – to establish a common planning base • Establish proper strategic management ability within every provincial department and every municipality • Establish effective information flow between the spheres - such information to be continuously updated

20. Elements of Engagement Framework • A computer tool to capture strategic information, which may also be used to generate progress reports • Ensuring sufficient information technology hardware to allow the flow of information (pWAN) • Strategic presentation of municipal IDPs in a suggested IDP Summary Report format

21. Elements of Engagement Framework • The generation of an annual report on provincial-municipal alignment which could be known as a Provincial Alignment Report • A structured annual engagement process between the provincial government and municipalities which utilises • co-operative structures for engagement as agreed with municipalities • appropriate internal provincial focus (within province) • a clear timeline for engagement events • a metropolitan-district logic to align key provincial priorities • linkage to provincial budget process

22. Responsibilities of each sphere • National? • Clear allocation of resources (via MTSF and MTEF), • clear spatial logic (NSDP), • clear development priority setting and communication, • enabling inter-governmental agreement • Provincial? • Clear provincial growth strategy, with a supportive spatial logic, • resource allocation (via PGDS and MTEF), • enabling provincial-municipal engagement through appropriate mechanism and forums • Municipal? • IDP with supportive budget and spatial logic, • to participate with other municipalities and spheres

23. THANK YOU