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SHARP PeopleSoft 9.1 Upgrade

SHARP PeopleSoft 9.1 Upgrade. Presentation to ASTRA January 6, 2011 Kent Olson, Director, Division of Accounts & Reports. History. The Statewide Human Resource and Payroll System (SHARP) was implemented 12/17/1995 PeopleSoft Version 4.02 Upgrades completed: 10/14/1998 Version 7.0

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SHARP PeopleSoft 9.1 Upgrade

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  1. SHARP PeopleSoft 9.1 Upgrade Presentation to ASTRA January 6, 2011 Kent Olson, Director, Division of Accounts & Reports

  2. History The Statewide Human Resource and Payroll System (SHARP) was implemented 12/17/1995 PeopleSoft Version 4.02 Upgrades completed: 10/14/1998 Version 7.0 05/11/1999 Version 7.01 10/26/1999 Version 7.02 06/18/2003 Version 8.0 SP1 07/25/2007 Version 8.9 06/23/2010 SMART Integration/Time & Labor

  3. Benefits Maintains support for the mission-critical SHARP application • Workforce Administration • Recruitment • Base Benefits • Compensation • Time and Labor • Payroll • Integration to G/L and Financials

  4. Benefits (continued) Completes transition of all non-regent State agencies to PeopleSoft Time and Labor • Custom Time and Leave programs/processes will be eliminated • Provides ability for agencies to utilize Employee Self-Service for on-line employee time entry, eliminating paper time documents

  5. Benefits (continued) Provides opportunity for increased efficiencies through use of 64-bit architecture and XML • 64-bit technical architecture has potential to decrease processing time of payroll programs • Provides ability for electronic issuance of W-2s, lowering the cost of printing/mailing W-2s • XML structure provides increased flexibility for document and report development

  6. Benefits (continued) Reduces customizations and streamlines administrative tasks/costs • Provides improved integration between HCM and Financials with Full Project Chartfield Integrations • New Excel spreadsheet to component interface load reduces need for custom loads

  7. Benefits (continued) Delivers enhancements to drive higher organization productivity • Improves productivity with faster navigation, streamlined interface, and Web 2.0 tools • Improves HR service delivery with new workforce communication tools and improved self service capabilities • Improves decision-making through integrated business intelligence with Oracle Human Resources Analytics

  8. Project Timeline 2011 2012 2013 Build Environments Analysis Design Develop Build/Unit Test Deployment Preparation

  9. Communicationand Outreach • SHARP website: http://www.da.ks.gov/sharp/ • SHARP Help Desk Call 785-368-8000, Select Option 1 *Listen for Options • SHARP Infolist Subscribe at http://www.da.ks.gov/gov/listserv.htm • SHARP Computer Based Training http://www.da.ks.gov/sharp/WebCBT/CBT_Main_Menu.htm

  10. Miscellaneous • Consultant Resources • Maintenance and Support of PeopleSoft Version 9.1 • Data Warehouse upgrade • Long Term Strategic Planning

  11. Next Steps • Build of Development, Test, and Production Architectures • State Functional Team members in the Division of Accounts and Reports, Division of Personnel Services and the Kansas Health Policy Authority will conduct a Fit/Gap Analysis of the new software • Agencies will be invited to participate in Time and Labor conference room pilot sessions

  12. Questions ?

  13. Happy Birthday, Kansas!

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