ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTION

1. ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTION Summer 2008ScreencastTraining Session Program Guide: http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

2. What is the Alternative Assessment for Grade 3 Promotion? An assessment that complies with the established criteria of the Florida’s public school student progression law. • Students must demonstrate reading proficiency as required by Section 1008.25, Florida Statute. • Students may take the assessment only one time during each school year • Offered the last week of summer school • Will not be offered in the fall Pgs. 1 and 3

3. Ways to Demonstrate Reading Mastery for Grade 3 Promotion • March 2008 FCAT SSS test (Level 2 or higher) or, • March 2008 NRT test (45 percentile or higher) or, • Spring 2008 Grade 3 Portfolio (“good cause” criteria) or, • Summer 2008 Alternative Assessment for Grade 3 Promotion (45th percentile or higher), or • 2008 Grade 3 Mid-Year Promotion Pg. 1

4. Students To Be Tested • All retained Grade 3 students who attend summer school will participate in the AAGTP. • Students at schools that are not opened for the summer may attend summer school and take the AAGTP at a host site. • Eligible students who do not attend summer school are eligible to participate in the AAGTP. • Schools will be provided with a list of eligible students from host and feeder schools. Pg. 3

5. Schedule of Activities • July 7-11: Complete the screencast training • July 11: Screencast Verification Form due to Student Assessment & Educational Testing • July 21 - 23: Materials delivered to schools • July 28: Administer AAGTP • July 29: Make-up administration, as necessary Pg. 2

6. Schedule of Activities, Cont’d • July 30: Schools hand deliver materials to TDC • August 11: Schools pick up School Listings of Results at ITS • August 15: Student Assessment and Educational Testing sends via school mail Individual Student Report to schools Pgs. 2, and 14

7. Accommodations • Accommodations must be provided for students who qualify. • Students with disabilities (SWD) • Section 504 students • English language learners (ELL) • Code used “accommodations” on ID Header Sheet • Test MUST NOT be read to students Pgs. 3 - 5

8. Accommodations – English Language Learners (ELL) • Flexible Setting • Flexible Scheduling • Assistance in Heritage Language • Dictionary Pgs. 3 - 4

9. Accommodations –Students with Disabilities and Section 504 • Flexible Setting • Flexible Scheduling • Recording of Answers • Flexible Presentation • Dictionary • Revised Format Pgs. 4 - 5

10. Receiving and Preparing Materials for Testing • Verify list of eligible students is complete and accurate • Primary 3 Stanford Achievement Test, 10th Edition will be administered as the AAGTP in Summer 2008 • Verify accuracy of testing materials received using packing list located in Box #1 • Report missing materials immediately • Immediately call TDC for additional materials, if needed • Securely store all test materials Pg. 5

11. Testing MaterialsEvery student tested will have a set of test materials:(Test Booklet and ID Header Sheet) • Test Booklet • Contains only Reading Comprehension subtest • Must write on top line on back of booklet: • Student Name • School Name • Teacher Name • DO NOT bubble student’s name or other identifying information • ID Header Sheet • Preprinted ID Header Sheets will be received for eligible students assigned to your location for summer school • If no preprinted ID Header, hand-bubble: • Student’s Name (last name, first name, andmiddle initial) • Student’s M-DCPS ID Number (7 digits) • Summer School Location Number (4 digits) • Student’s Current Grade Pg. 7

12. Training School Test Administrators and Proctors • Carefully select test administrators/proctors • Training should include: • Who must be tested • School’s testing schedule • Adhering to script (Included in Program Guide on pgs. 30-32) • Approximate time required for testing (no limits) • Providing accommodations • Ensuring optimal testing conditions • Test invalidations Pgs. 6 and 17

13. Coding “Other Information” Field • ID Header Sheet • Coded ID Header Sheets must be submitted for all absent registered students. Pg. 7

14. Sample ID Header • 1 = NAME - Beginning at the left: Student's last name, first name, and middle initial • 2 = STUDENT'S ID NUMBER - Student's 7-digit ID number • 3 = SCHOOL - School's 4-digit location number • 4 = GRADE - Student's grade level • 5 = FORM - Obsolete (Leave Blank) • 6 = OPT (Leave Blank) • 7 =OTHER INFORMATION: • 5 = ABSENT • 6 = INVALIDATED • 9 = ACCOMMODATION(S) • See chart on page 7 of the Program Guide. Pg. 29

15. Distribution & Tracking of Materials • Test booklets and test administration scripts are secure materials but do not include security numbers. • Test chair must inventory materials on receipt and report discrepancies immediately to Student Assessment and Educational Testing at 305-995-7520. • Use Teacher Count Sheet to account for test materials. • Test administrators must report discrepancies in counts to test chairperson. • Test chair must ensure all procedures are being followed in each testing room. Pgs. 7 and 25

16. Administering the Test • Maintain security procedures • Recommend morning administration • Approximate preparation time: 10 minutes • Approximate testing time: 50 minutes; no breaks (except as an accommodation) • If a test is invalidated, there is no other opportunity or test that can be given in place of this assessment Pg. 8

17. Absences and Invalidations • Absent • Record student name on Record of Absences, Exemptions, and Invalidations Form • Code #5 in “Other Information” Field on ID Header Sheet • Place in manila envelope and label “ABSENT” • Invalidations • Record student name on Record of Absences, Exemptions, and Invalidations Form • Code #6 in “Other Information” Field on ID Header Sheet • Place in manila envelope and label “INVALIDATIONS” In the event of an invalidation of a student or a group of students, immediately call SAET at: 305-995-7520. Pgs. 7, 9 , and 10

18. Damaged Test Booklets • Transfer student identification information and responses to new test booklet • Write “damaged” on front of test booklet • Verify information is transferred correctly • Submit replacement test booklet with “To Be Scored” materials • Place in manila envelope and label “DAMAGED” Pg. 10

19. Returning Testing Materials • All testing materials must be returned to the TDC. • No materials may be kept or destroyed at a school. • Account for all test booklets (used and unused. • Must have ID Header Sheet for all students, including absent or withdrawn. • Count ID Header Sheets for students absent or invalidated. • Record on Return Packing List for “To Be Scored Materials” Form. • Must have “To Be Scored” set for each student who took the test. • Count the “To Be Scored” sets. • Complete the Return Packing List for “To Be Scored” Materials Form • Check back of “To Be Scored” test booklets for required information. • Place ID Header on top of the grid side of student’s used test booklet. Pgs. 11 - 13

20. District Coordinator Envelope Please include the following forms: • Record of Absences, Exemptions and Invalidations • Return Packing List for “To Be Scored” Materials • Return Packing List for “Not To Be Scored” Materials • Teacher Count Sheet • School Procedural Checklist District Coordinator Envelope Loc#______ Pgs. 12 - 13

21. Packing and Returning District Coordinator Envelope: Copies of the following completed forms: Record of Absences, Exemptions and Invalidations Return Packing List for “To Be Scored” Materials Return Packing List for “Not To Be Scored” Materials Teacher Count Sheet School Procedural Checklist District Coordinator “ABSENT” Envelope “INVALIDATED” Envelope (ID Header Sheets/test booklets) “DAMAGED” Envelope (ID Header Sheets/test booklets) “To Be Scored” Materials ID Header Sheets/Test Booklets (Place stack of hand-bubbled ID Header Sheets/Test Booklets on top of the stack of preprinted ID Header Sheets/Test Booklets) “Not To Be Scored” Materials Unused non-preprinted ID Header Sheets Unused Test Booklets Program Guides Administration Scripts Pg. 13

22. Sources of Information • Administration of the AAGTP Ms. Mayda Cabeza, Director I 305-995-7520 or mcabeza@dadeschools.net • Request materials/Return materials Ms.Magaly Hernandez, Supervisor I 305-995-3743 or mrhernandez@dadeschools.net Additional copies of the program guide may be downloaded from: http://oada.dadeschools.net/saet/InfoForTestChair.asp Pg. 33

23. REMINDERS • AAGTP Screencast Verification Form • School Listing of Results