ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTION (AAGTP)

1. ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTION (AAGTP) Summer 2019ScreencastTraining Session Program Guide: http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

2. What is the Alternative Assessment for Grade 3 Promotion? • An assessment that complies with the established criteria of the Florida’s public school student progression law. • Students must demonstrate reading proficiency as required by Section 1008.25, Florida Statute. • Students may take the assessment only one time during each school year. • Offered the last week of summer school Pgs. 1 , 3

3. Students To Be Tested • Students who did not meet any of the “good cause” criteria for promotion. • All retained Grade 3 students who attend summer school will participate in the AAGTP. • Students from schools that are not opened for the summer may attend summer school and take the AAGTP at a host site. • Eligible Grade 3 students who do not attend summer school can also participate in the AAGTP. • Schools open for the summer will be provided with a list of eligible students from host and feeder schools. Pg. 3

4. Schedule of Activities • June 10-21: View screencast training for test chairpersons. • June 21: Complete the online Screencast Verification Form at https://www.surveymonkey.com/r/8T6GJ5L • July 15-16: Delivery of AAGTP materials to schools. • July 25: Administration of the AAGTP to eligible Grade 3 students. • July 26: Make-up administration for AAGTP, as necessary. Pg. 2

5. Schedule of Activities, Cont’d • July 29 Schools hand deliver all “To Be Scored” and “Not To Be Scored” materials, and District Coordinator envelope to TDC by 3:30 p.m. Fax written account of any security issue to SAET at 305-995-7522. • August 5: (Tentative) schools pick up School Listings of StudentResults at ITS. • August 12 Individual Student Reports sent to schools via Comet Deliver Services. Pgs. 2, 14

6. Accommodations • Accommodations must be provided to: • English Language Learners (ELLs), Levels 1-4 • Students with disabilities (SWD) who have current IEPs • Students with current Section 504 plans • Must code #9 for “accommodations” used on ID Header Sheet • Test MAY NEVER be read to students Pgs. 3 - 5

7. AccommodationsEnglish Language Learners (ELL) • Flexible Setting • Flexible Scheduling • Assistance in Heritage Language • Dictionary Pgs. 3 - 4

8. AccommodationsStudents with Disabilities and Section 504 • Flexible Setting • Flexible Scheduling • Recording of Answers • Flexible Presentation • Revised Format (call TDC to request) • Test may never be read Pgs. 4 - 5

9. Receiving and Preparing Materials for Testing • Stanford Achievement Test, 10th Edition, Primary 3 will be administered as the AAGTP in Summer 2019. • Verify counts of testing materials received using the packing list located in Box #1. • Report missing materials immediately to TDC at 305-995-3743. • Contact TDC for additional materials, if needed. • Securely store all test materials. Pg. 5-6

10. Testing Materials Every student tested will have a set of test materials:(Test Booklet and ID Header Sheet) • Test Booklet • Contains only Reading Comprehension subtest. • Must write on top line on back of booklet: • Student Name • School Name • Teacher Name. • DO NOT bubble student’s name or other identifying information. • ID Header Sheet • Preprinted ID Header Sheets will be received for eligible students assigned to your location for summer school. • If no preprinted ID Header, hand-bubble with a #2 pencil: • Student’s Name (last name, first name, and middle initial), • Student’s M-DCPS ID Number (7 digits), • Summer School Location Number (4 digits), and • Student’s Current Grade. Pg. 5-6

11. Training School Test Administrators and Proctors • Carefully select test administrators/proctors • Training should include: • Students to be tested • School’s testing schedule • Adhering to script (Included in Program Guide on pgs. 31-33) • Approximate time required for testing (no limits) • Providing accommodations • Ensuring optimal testing conditions • Test invalidations Pgs. 6 and 17-18

12. “Other Information” Field Codes Coded ID Header Sheets must be submitted for all absent, registered students. Pg. 7

13. Sample ID Header 1 = NAME - Beginning at the left: Student's last name, first name, and middle initial 2 = STUDENT'S ID NUMBER - Student's 7-digit ID number 3 = SCHOOL - School's 4-digit location number 4 = GRADE - Student's grade level 5 = FORM - Obsolete (Leave Blank) 6 = OPT (Leave Blank) 7 =OTHER INFORMATION: 5 = ABSENT 6 = INVALIDATED 9 = ACCOMMODATION(S) Pg. 7; 29

14. Distribution & Tracking of Materials • Test booklets and test administration scripts are secure materials but do not include security numbers. • Inventory materials on receipt and report discrepancies immediately to the Test Distribution Center at 305-995-3743. • Use Teacher Count Sheets to account for test materials distributed to test administrators. • Test administrators must report discrepancies in counts to test chairperson. • Monitor to ensure all procedures are being followed in each testing room. Pgs. 7 and 25

15. Administering the Test • Recommend morning administration. • Maintain security procedures. • If a test is invalidated, there is no other opportunity or test that can be given in place of this assessment. Pg. 7-8

16. Estimated Testing Time • Note that the AAGTP is an untimed test; these are suggested times for planning the administration only. Pg. 8

17. Absences and Invalidations • Absent • Record student name on Record of Absences, Exemptions, and Invalidations Form • Code #5 in “Other Information” Field on ID Header Sheet • Place ID Header in the AAGTP DAC-AR Envelope • Invalidations • Record student name on Record of Absences, Exemptions, and Invalidations Form • Code #6 in “Other Information” Field on ID Header Sheet • Place ID Header in the AAGTP DAC-AR Envelope In the event of an invalidation of a group of students, immediately call SAET at 305-995-7520. Pgs. 9 and 10

18. Damaged Test Booklets • Transfer all student identification information and student responses onto a new test booklet. • Write “damaged” on front of the damaged test booklet. • Verify that all transferred information has been correctly gridded. • Place replacement test booklet with “To Be Scored” materials. • Place damaged test booklet in a manila envelope and label “DAMAGED”. Pg. 10

19. Returning Testing Materials • Verify the return of all test booklets (used and unused) from test administrators. • Count ID Header Sheets for absent and invalidated students. • Record the counts on the AAGTP AccountingForm. • Count “To Be Scored” sets for all students who tested. • Verify required information has been completed in back of used test booklets. • Place ID Header Sheet on top of the grid side of used test booklet. • Record count of “To Be Scored” sets submitted for scoring on the AAGTP Accounting Form. Pgs. 11 - 14

20. Returning Testing Materials, Cont. • Count "Not To Be Scored” Materials: • Unused, non-pre- printed ID Headers • Unused test booklets • Program guides • Administration scripts • Count “Damaged” test booklets • Record counts on the AAGTP AccountingForm Pg. 11

21. Sample 2019 AAGTP Accounting Form

22. District Coordinator Envelope(Hand Deliver) Place the originals of the following completed forms: • Record of Absences, and Invalidations • Accounting for All • ID Headers for students having Absent or invalidated • Teacher Count Sheets • School Procedural Checklist District Coordinator Envelope Loc#______ All test materials must be returned to TDC, 13135 S.W. 26 St., by 3:30 p.m. Pgs. 12 - 13

23. Packing and Returning i “ Pg. 13 Pgs. 12-13

24. REMINDERS • Complete the online AAGTP Screencast Verification at https://www.surveymonkey.com/r/8T6GJ5L • Send Home Parent Letters • School Listing of Student Results (Tentative)

25. Sources of Information Pg. 33