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OCFO Town Hall

OCFO Town Hall. January 24, 2007. Agenda. Safety Tang Center - Kathleen Handron Controller’s Reorganization Director’s Retreat Move Back to the Hill Budget Outlook Awards and Recognition. Ergo Challenges 2007. Ergo injuries continue to be over 50% of

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OCFO Town Hall

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  1. OCFO Town Hall January 24, 2007

  2. Agenda • Safety • Tang Center - Kathleen Handron • Controller’s Reorganization • Director’s Retreat • Move Back to the Hill • Budget Outlook • Awards and Recognition

  3. Ergo Challenges 2007 Ergo injuries continue to be over 50% of all recordable injuries Total recordables in first quarter 2007 are already > half of DOE target for the year Based on walk-thrus and sweeps, we estimate 25% of employees are experiencing recurring discomfort at work

  4. People working in awkward postures! 1. Mouse arm 2. Raised shoulders 3. Bent wrist & palm planting 4. Bike riding posture

  5. People working under stress and deadlines! 10-hour Days! Fewer Resources! FY Deadlines! Grant Deadlines! PRDs! Year End Close! Working at home! NEED IT NOW! Budget Crunch! Long Hours! 8 Days-a-week!

  6. People are exhibiting their discomfort! My throbbing mouse arm My aching back!

  7. What EH&S is doing… • Pilot rollout of Remedy Interactive software for employee self-assess and training (3 Divisions- OCFO, IT and EH&S) • Fulltime Ergo Desk for help at x 5818 • Increasing ergo staff for “discomfort evals” • Rollout Ergo Advocate training program - more resources! • Improving the Ergo Database - clear, concise and user friendly Ergo@lbl.gov

  8. What you can do to control injuries… • Set realistic expectations for staff workloads • Plan ahead for spikes and crunch periods • Adjust for shifts in people resources • Create a supportive work atmosphere • Require Supervisor Ergo training EH&S 22 • Prompt staff to report ergo problems and request evals early • Implement Ergo Eval recommendations promptly…or faster! • Encourage people to get up and move • Call Ergo at extension 5818 or email Ergo@lbl.gov for assistance

  9. OCFO Interim Org Chart

  10. DIRECTOR’S RETREAT

  11. Moving people and money between LBNL & UC is difficult & time consuming What’s the Problem? ~$14m • Confusing processes and mechanisms (e.g. IUTs) are used to handle: • Multi Location Appointments (MLAs)-non Faculty • Joint Faculty Appointments • GSRAs • R&D Subcontracts Persistent unresolved issues hinder scientific collaborations Significant resources are expended on maintaining inefficient processes

  12. Decrease the Cost of Doing Business Reduce total indirect costs • G&A • Recharges • Burdens • Efficiencies • Within Ops Divisions • Across Ops Divisions • Partnership with Science Divisions • With Internal Audit • Reduce services • Changed business model

  13. Efficiencies to Dateonly current changes shown here

  14. Travel Re-engineering Recommendations • Develop one consistent institutional process * • Divisions are currently handling pre & post-travel processes in many different ways: • Some don’t require pre-approval • # of approvals vary • Use of Gelco varies by division • Domestic travel: require pre-approval within divisions; recommend using email • Reimburse traveler only after all required receipts have been submitted * • Highly encourage practice of reimbursing for actual cost of meals & incidental expenses (M&IE) up to maximum per diem rates, and clarify policy • Default reimbursement (other than airfare) directly to employee’s bank account rather than disbursing checks* • Move expense reimbursement of travel to Disbursements * • If above recommendations are adopted, replace Gelco with an intuitive, user-friendly interface coupled with PeopleSoft travel module, and also mandate use of system • The system should be used by all travelers *Represents best practice

  15. 937 Move Back to the Hill • 937 Lease Expires April, 2009 – We Will Move • Lease cost is $1.8M a year • Moving out over a phased period – TBD when • Current plan is for OCFO to be mostly co-located in and around building 90 and the 90 trailers • Some units may co-locate in building 46 as well

  16. Budget Outlook • OCFO FY 07 Budget reduced ~$600k • Accomplished thru 100% Voluntary Reduction In Force – Across all of OCFO • Continuing Resolution/Omnibus Bill • Under CR, no new project starts • Omnibus may provide some level of funding for large initiatives but not in detail (like a single appropriation) • IF Omnibus bill passes we will receive up-front funding rather than incremental, but even after it is signed it will take 1.5 months to receive…at best • Thanks for your significant contributions!

  17. Annie Owens, EETD Awards and Recognition New Employees Doug Goodman, Field Operations David McFann, Property David Kong, Indirect Budget Mary Thach, Payroll Kate Ahearn, Procurement Hanh Le, Procurement Nancy Roberts, Facilities John Tennyson, Procurement Rose Katsus, Financial Policy & Training Theresa Hatch, Procurement Stacy Wilson, Direct Budget Linda Nowell, SPO Brigitte Roberts, Property Alicia Middleton, Life Sciences Teresa Grossman, Budget Office Sonia Dominguez, Life Sciences Angela Ford,SPO Cynthia Ernesst, Life Sciences Samuel Johnson,SPO Jayde Van Ter Pool, Travel

  18. Chris Georgiou For his exceptional efforts in the analysis of Lab overhead rate structure, and testing of the CFO’s new funding system. He did this while carrying out his regular responsibilities in EETD and serving as the Division’s interim Principle Resource Analyst. The Molecular Foundry Project Team Sue Walker-Lam Sonia Ortiz Computing Sciences SciDAC Support Team Minh Agon HuebnerBrian FoxLon Freeman For their dedicated work on the Labwide Cost Distribution Committee that lasted for over a year. Awards and Recognition OPAs

  19. Awards and Recognition SPOT Awards Sally Areceneaux Lauretta Corsair David Hathaway Patty Atases Denise Davis Bridget Haverty Chuck Axthelm Angela Dawn-White Grace Huang Melissa Baksic Sarah Eary Tanya James Armando Bautista Brian Fox Vivian Kim Michelle Bennett Sallie Frainier Joy Kono Ron Brown David Garcia Anne Ku Neda Busler Lorenza Gibson Su-Jane Lai Sandra Cheeks Carol Gilbert Rick Larson Helena Cheng Susan Gisser Susan Gisser Judy Lee Kimmy Cheung Gina Goodman Victor Lorencz Sharon Chiou Linda Griffin Lisa Cordova Heidi Hauett

  20. Chi-Kin Lou Laura Lou Gary Mack Tony Marques Eva McNeil Sally Nasman Suzanne Nolan Sonia Ortiz Lisa Oshiro Denny Parra David Pastor Aurora Pecoraro Awards and Recognition (cont.) SPOT Awards Susan Peterson Linda Posey Lee Purbaugh Maxine Redfearn Erin Reiche Rosa Rodriguez-Flores Glenna Rogers Dolores Sanchez Rosario Sayson Anastasia Schiller Jill Stark Tony Tiritilli Kameswara Upadhyayula (UK) Elijah Walker Linda Williams Ken Winters Eleni Yatar

  21. 10 YEARS Melissa BaksicArmando BautistaCraig HopkinsLaura LuoGary MackEmmy Randol Awards and Recognition Service Pins 25 YEARS Derrol HammerTheresa Lessard-SmithAnil MoreSally NasmanLinda Williams 15 YEARS Maureen CowgerGlenda FishGrace MillerMelissa Prince 30 YEARS Alan CampbellPatrice Atases 20 YEARS David Garcia

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