Reviewing your reported data

1. Reviewing your reported data http://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/webinar-reviewing-your-reported-data

2. Overview • How your data is used • How to use HEIMS Online • Submission & Summary reports • HEIMS Data view & reports • General reports • Quality assurance • Is your data accurate? • Documents that help • Why is data verified?

3. How your data is used • Student entitlements • Publications & Statistics • Output alerts • Your data • Provider Payments & Funding • MyUniAssist updated • Student debts reported to ATO

4. Reporting cycle • HEIMS Online • enables you to review data reported in your submissions • HEPCAT • Reporting tool that enables you to prepare, validate and report data submissions • HEIMS Database • accepts your submissions after successful validation • Validation process • To ensure reporting of • consistent information

6. Submission Reports • HEIMS Online • Data View & Reports • Verification Reports User Guides available on HEIMSHELP

7. Reports • Submission • Summary • Details of submissions accepted or rejected • Enrolment Revisions • Lists errors/warnings • Details of elements revised

10. Submission Reports Higher education submission reports VET submission reports

11. Student Submission report

13. Enrolment Revision Summary Report

14. HEIMS Data View

15. HEIMS Data View

18. HEIMS Data View – View Records • All providers • Universities Units of study Course of study Student enrolment Course completions OS HELP SA HELP Campus Staff

19. View course records

20. HEIMS Data View Reports

21. Reports for Universities

22. Reports for Private higher education providers

23. Reports for VET FEE HELP providers

26. To view the records click on the Total EFTSL To view the records click on the Total EFTSL

28. Report functionalities Navigate Find/Search View Export Refresh

29. Data View General reports

30. General Reports

31. Adjusted FEE-HELP Reports

32. Adjusted FEE-HELP Reports

33. How to interpret your HEIMS Online Reports

34. Quality Assurance • Checking your data

35. Is your data accurate? • Regular data checking will improve data quality: • identify coding or system issues early • minimise the risk of incorrect payments or student debts • publications accurately reflect your organisation’s students • save you time!

36. Checking your data Quality Assurance Plan Data Checking Guide

37. Checking your data • Submitting high quality data to the department • Reporting your data early • Revise early • Meeting your reporting deadlines • Handy tips on how to reduce workload

38. Why is data verified? • Legislative requirement • Last step in data reporting • Confirms the accuracy of your data • Verified data underpins • Funding and reconciliation • Publications and statistical reports

39. Our next training sessions • 26 June 2014 - Revising your data • 8 July 2014 - Reporting for new providers • Steps to Successful Reporting • Part 1 – 15 July 2014 • Part 2 – 17 July 2014

40. Need more help? For all your reporting questions contact HEIMS Data Collections HEIMS.datacollections@education.gov.au Telephone: (02) 6240 7487

41. For all your policy queries • Policy and program management • Administration of FEE-HELP and VET FEE-HELP • Financial estimates and payments • HELP IT System (HITS) ContactCommunications & Student Support TeamTSEnquiries@education.gov.au