PowerPoint Lesson 2 Notes

1. PowerPoint Lesson 2 Notes Working With Slides

2. Creating a New Presentation From a Theme • When preparing for a presentation, the best place to start is by establishing a need. • 2. Themes are installed with PowerPoint, but users can design their own personalized themes. • 3. Additional themes are available for download at http://office.microsoft.com • 4. A new presentation can be created from an installed theme. • 5. Numerous themes are available in PowerPoint by scrolling through the list of templates. • 6. Select an installed theme to apply to the presentation by clicking on the design.

3. Entering Text in the Slide Pane 7. Placeholders are located for specific information to be inserted. 8. Clicking on a text placeholder will change the placeholder to a text object that can be used for text entry. 9. Choose a slide for text entry by clicking on the slide in the Outline and Slides pane 10. Click the placeholder and begin entering text.

4. Creating a New Slide • 11. New slides can be placed at any position in the presentation. • 12. PowerPoint has nine different slide layouts that can be found under Home, New Slide. • 13. A new slide can be added immediately after the active slide by clicking the New Slide button on the Home Ribbon. • 14. The new slide can be added anywhere in the presentation by clicking the slide that you wish for the new slide to appear after, and then inserting a new slide. • 15. A slide can be changed by using the Layout command. • 16. Ctrl + M will also insert a new slide.

5. Entering Text in the Outline Tab • 17. The Outline tab displays the entire presentation in outline format. • 18. The slide icon indicates an individual slide and that the title and text are on the right side of that icon. • 19. A new slide can be inserted in the Outline tab by clicking in the position of the new slide and clicking the New Slide button on Home Ribbon. • 20. Enter text in the Outline tab by clicking in the position where text should begin and entering the text. • 21. The Promote and Demote buttons on the shortcut menu can control the indentation of the slide text.

6. Editing Text in Normal View • 22. A presentation can be edited with ease in the Outline pane or Slide pane. • 23. Clicking on a slide icon on the Outline tab will make the slide active. • 24. Text can be edited in the Outline pane or the Slide pane. • 25. A bullet item can be moved from one location to another in the bullet list by clicking and dragging the text within the slide.

7. Enter Speaker Notes • 26. Speaker notes are a special area in which the speaker can make comments about the presentation. • 27. Speaker notes are not visible in the presentation and are viewed and printed only by the speaker. • 28. Speaker notes can be created in two views: the Notes pane or NotesPage view. • 29. The Notes pane appears below the slide pane in Normal view. • 30. Notes can be entered in the Notes pane by clicking the placeholder and entering text.

8. Enter Speaker Notes continued • 31. Modifyingnotes in the Notes pane is exactly the same as modifying text on a slide. • 32. Entering notes in Notes Page view allows for one slide to be visible at a time, and it allows for a much larger visible notes area. • 33. Scrolling through the slides in Notes Page view is done by using the up and down arrow or page-up/page-down keys on the keyboard as well as the scroll wheel on the mouse. • 34. The default zoom on the Notes Page view is small, so some users might desire to magnify the zoom on this view. • 35. Always save your presentation for future reference. Presentations are typically not printed except for using notes and handouts.

9. Inserting Slides from Other Presentations • 36. Using previously created slides when creating new presentations is a time-saving technique. • 37. Insert a previously created slide by clicking one of the Slides options on the Insert Ribbon.

10. Rearranging Slides in Slide Sorter View • 38. SlideSorter view is a quick way to view all slides in the presentation. • 39. Change to Slide Sorter view by choosing Slide Sorter from the View Ribbon. • 40. Slides can be rearranged in Slide Sorter view by clicking and dragging the slide to the desired position. • 41. Slides can be moved between two open presentations in Slide Sorter view by opening each presentation, changing to SlideSorter view, then simply dragging the individual slides to the desired position in the window.

11. Showing Slides in Slide Show View • 42. Slide Show view is used to show a presentation in full screen view from the first slide to the last slide in the presentation in order by slide number. • 43. Showa presentation in Slide Show view by choosing Slide Show from the View Ribbon. • 44. Advanceto the next slide by clicking the left mouse button.

12. Showing Slides in Slide Show View continued • 45. Stopa presentation at any time by right-clicking and choosing End Show from the shortcut menu or by pressing the Escape key on the keyboard. • 46. Controlthe slide show using the control buttons on the lower left corner of the presentation window. 47. F5will play your presentation. • 48. Slide shows can be controlled using the mouse and the PageUp and PageDown keys.

13. Saving a Presentation • 49. Presentations in PowerPoint 2010 are saved using the .pptx extension. • 50. Use the Save button on the QuickAccessToolbar or File, Save as to save.