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Strategic Planning - Judiciary

Strategic Planning - Judiciary. Background – Court Mission & Performance goals Key Trends – Workload, performance & projections Where are we today- Core programs, staffing, costs Financials- Court Budget historical Future strategies and budget planning issues.

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Strategic Planning - Judiciary

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  1. Strategic Planning - Judiciary Background – Court Mission & Performance goals Key Trends – Workload, performance & projections Where are we today- Core programs, staffing, costs Financials- Court Budget historical Future strategies and budget planning issues

  2. 20th Circuit Judiciary - Core Mission & Performance Goals • Access to Justice- Improve access and affordability to resolution of civil, family disputes and criminal law • Expedition & Timeliness - case processing timely consistent with performance standards-case management/delay reduction/justice system technology integration • Equality & Fairness- Integrity and fairness of individual justice, effective alternatives dispute resolution & diversion/treatment, integrity and enforcement of court orders • Independence & Accountability- Maintain judicial independence and accountable for improved performance at lowest cost-performance based budget/results

  3. Key Trends • Case Filing /Court services demand projections • Economic fallout impact on courts- civil & family- increasing indigent/self represented • Demographic- Population trends return to 5% annual through 2015, aging population to 34%; increase in non-english speaking population • Judicial need & capacity- projected need for moderate growth

  4. Court Demand Projections • Past workload – 12.8% per year 2000-2009 • Trend in civil/foreclosure filings- recent leveling at 18,000 year (but cases pending 24,000 Foreclosure/31,000 Civil) • Future- return to moderate upward growth 3-7% on annual average 2010-12 • Judge certified need in Lee remains high- Only 73% of need (24/32) project 3-5 new judges added by 2015 • Felony/capital trial cases-jury trials per judge high– 112 to 141 trials in 2009 • Drug cases/offenders growth is key driver • Family disputes showing recent upward trends Juvenile Delinquency/Dependency upswing

  5. Criminal Trends By Case Type Drug and Property Offenders driving growth - 75% of total

  6. Family Filing Trends By Type 2002-2008 Domestic Violence & Juvenile Delinquency/ Dependency Trends 20th Circuit SRS data

  7. Overall Clearance dropped from 98% in 2006 to 54% in 2008

  8. Financials- Core Court Program Costs & Trends 2004 -2010 • Court Budget Historical 2004-2010 • Cost reductions in county and state operating expense budgets • How program budget costs are allocated • Core programs – Costs/Results 2007-2009 • Revenue projections

  9. Court Administration Budget Prior Rev 7 ( 2004) $ 12.1 M. Current (2010) $9.9 M

  10. Due to declining budgets and increasing filings, the cost per case to Lee County has dropped by 45% since FY2003/2004. A slight increase was realized in between FY2004/2005 and FY2006/2007 due to the multi-year implementation of a 24/7 Pretrial Services Program. Since that time, the Courts have found ways to be more efficient, innovative and creative with fewer resources.

  11. Court operating expense budget reduced despite caseload growth

  12. Cost Reductions - County • Budget Cuts • $1M operating expense cuts county 2007-2010 • Contracts/Consultants/Legal –100K • Inter-agency Contracts- -100K • Mediator/Interpreter fee -20% (state) • Supplies/Overhead – 50% • Travel/Training-50% • Capital 627 K(07) to 287K(09) • Use of Volunteers/Reduce staff - $60K • Impacts on Other Costs/Revenue • Jail costs-Reduced avg pretrial by 400 daily pop( 400 X $75day) • Reduced Summons/appearance costs (12-15 appearances per case to 4-5 ) • Reduced costs/time of jail release( Electronic order at 1st appearance) • Higher Success Probation – improved cost recovery • Increase Diversion& Drug Court • Volunteer small claims mediation- 3,900 cases per year

  13. Court Revenues All other revenues imposed by the Courts are collected by the Clerk of Circuit Courts and distributed to various agencies as defined in Florida Statutes. Represents budgeted revenue not actual. The Distribution Schedule of Court-related Filing Fees, Service Charges, Costs and Fines manual can be found at www.flcourts.org/gen_public/funding/Manual.shtml .

  14. Core programs- Criminal Case Management-Pretrial Services Program Staffing Costs • FTE (2009) = 30 • Budget (2009)= $1.82 M • FTE (2007)= 28 • Budget (07)=$2.08 M Budget(2009/2007) Decrease (-$196,000) Performance Indicators • 22,525 Defendants screened at jail within 2 hrs of arrest • 2,086 on Pretrial release (88% success rate) • 187 Drug /Mental Health court per month; • 7,674 Felony cases disposed (48% to 112% clearance) • 55% reduction in felony backlog over 1 yr( since 2007) • “On time” DCM case processing within 180 day speedy trial up from <50% to 74% in 2009 • Jail pretrial population drop from 1280 to 824 since 10/2007

  15. Delay Reduction- Felony DCM Initiative Impact on Backlog of Felony Cases

  16. Core programs- Family/Civil/ Domestic Violence/Court Services • Program Staffing /Costs Function: Pro Se Intake, DV injunctions; Family/Civil case management, Hearing Officers/Child Support, Juvenile programs • FTE (2009/10) = 23 • Budget (2009/10)= $ 1,214,930 • FTE (2007/08)= 21 • Budget (2007/08)=$ 1,090,554 Cost = Increase (+124,376) Performance Indicators • 3,018 DV Injunctions intake to judge within 4-6 hours of filing • 11,097 pro se Family intake • 8,700 Family,Divorce, Abuse& Neglect Complaints • 2,134 Parenting education sessions/plans • 4,827 Family Case Management conferences • 4.903 Child support hearings • 34,000 Civil Cases filed • 26,000 County Civil (Small Claims/Collections <15K)

  17. Other Court Program Costs- County 2007 • Court Security FTE =23 Budget= $ 1.26 M • Law Library, $246,683** • Public Guardian, $288,000 • Juvenile Diversion, $135,700 • Teen Court, 116,509* * 100% Fee funded ** Partial fee funded 2009 • Court Security FTE = 26 Budget $1.20M (- $60,000) • Law Library $227,802** • Public Guardian $256,766 • Juvenile Diversion, 130,880 • Teen Court, $123,784* Other Court programs (-$122,000)

  18. Strategic Needs- Future Court Core Funding Priorities • Criminal/Civil/Family Case Management Services - Plan moderate growth in staffing capacity to keep pace in Criminal, Family & Civil case management over next 3 years. Case management staff support reduces delay & costs ( public safety/jail/businesses/families). Foreclosure/Civil Crisis-- Civil/foreclosure Backlog reduction- Support short term shift of existing resources to address over next 2-3 years No increase in budget to county- $74,000 County-$750,000 requested from state. Economic recovery depends on ability to respond to explosion in Foreclosures/Business-related Contract/Construction disputes. Civil case backlog is large & growing-- 5 judges 35,000 cases of which 30% are older than 18 months. • Technology- 5 Year Plan – Invest in Justice IT systems modernization/integration SAO/PD/Pretrial systems are 15 yr old technology- Court/Clerk/SAO/Jails/FDLE systems do not communicate or share data well- must be addressed • Probation/Treatment Based Alternatives -Invest diversion/probation community based treatment - CCC and Intensive Probation coupled with treatment- proven & evidence based Invest & expand triage-type program capacity as “primary” access to community mental health, drug, crisis pre-arrest .

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