Ferns PARADISE SGM November 14th, 2010

1. Ferns PARADISE SGM November 14th, 2010 PRESENTATION By Management committee SGM Nov 14th, 2010 presentation

2. AGENDA Welcome by President Planned Projects Budget Approvals Outstanding Issues/concerns Any other matter SGM Nov 14th, 2010 presentation

3. Progress Report of last two months… • New Manager hired. • Phase 3 wall fixed** • Resolved Stray dogs problem • Completed glass pieces fixing on compound walls • Seepage in Clubhouse fixed** • Painting and repair of speed breakers in progress • Handled issue with labourers • BWSSB Work commenced. • Collected Rs1,20,793 towards layout maintenance • Collected Rs 71,265 towards clubhouse • Collected Rs 76,633 towards Water Bills ** (Courtesy Mr. Nagaraj) SGM Nov 14th, 2010 presentation

4. Layout Maintenance Expenditure 2010-2011 (Average, in Rs Lacs) (as per approval in AGM 2010) SGM Nov 14th, 2010 presentation

5. Budget Collections: Layout Maintenance (Rs Lacs) SGM Nov 14th, 2010 presentation

6. Layout Maintenance Budget Cont’d SGM Nov 14th, 2010 presentation

7. Internal Process pre-implementation • Obtain three Quotations from competitive vendors • Thorough analysis of alternatives amongst MC/subcommittees • In case > 20% cost escalation versus approved budget , MC will put it back for approval from plot owners SGM Nov 14th, 2010 presentation

8. Proposed Layout Projects • Generator set for Backup of Street Lights • Water Conservation Efforts • Rain Water Recharging • STP Upgrade • Improving Quality of Life • Beautification • Park Equipment • Maintenance Outsourcing (Operational) Details on next pages.. SGM Nov 14th, 2010 presentation

9. Proposal for Generator Set For Street Light Backup • Power backup for street lights during power outages at night. • Three options evaluated • Generator, UPS, and Solar Lighting • Generator is the most cost effective. • Requirement: • 50 KVA Capacity • Total cost is Rs 8 Lacs SGM Nov 14th, 2010 presentation

10. Proposal for Water Conservation Projects • Rain Water Recharging • So far, a total of ten community wells have been dug. • Continuation of last year’s efforts for maximum benefit. • Target is 100 community wells in 5 years + 100 individual wells • Urge house owners to do RWH in their homes. It’s the Law! • Propose to dig 20 community wells at a total cost of Rs 6 Lacs SGM Nov 14th, 2010 presentation

11. Proposal for STP Revamping CURRENT SITUATION • Current Consumption = 2000 L per HH per Day. • Waste water entering STP = 130-150 KL per day • STP is equipped to handle 250 KLD • Conventional system with only chemical treatment • Treated water is of fairly good quality • However, treatment efficiency is not consistent • STP is 7 years old and equipment needs repair and replacement CHANGES REQUIRED • Add biological treatment system (aeration pumps) • Add a chlorination unit • Repair existing equipment and infrastructure • Replace media • Repair the roof • Have a stand-by pump • Others • Water to be used for gardening in common areas Total estimated cost = Rs. 8 lacs SGM Nov 14th, 2010 presentation SGM Nov 14th, 2010 presentation 3/13/2014 11

12. Proposal for Beautification of Ferns Paradise • Landscaping & Beautification of Main Street & Gate areas • Mural & Flower Bed on Wall next to Gate • Lights & Paint for Main Gate • Landscaping on Main Street between Gate and Club • Total Cost Rs 1 Lacs • Park Equipment • Replace current equipment with appropriate combination of swings, slides, multi-gym etc. • Total Cost of Rs 3 Lacs SGM Nov 14th, 2010 presentation

13. Maintenance Outsourcing Current Scenario • Untrained Laborers • Work allocation done on daily basis by MC/Manager • Low Productivity • High absence/attrition rate • Daily wage labourers, paid weekly • Result: Layout upkeep not upto the mark. • Felt need to outsource critical maintenance work Outsource Agency • Trained, uniformed workers • Work allocation done by agency supervisor • Proper procedures to monitor productivity, checklists etc • Replacement will be provided automatically • Paid monthly • Result: Layout will get the much needed facelift Additional Monthly cost of Rs 40,000 Per Month SGM Nov 14th, 2010 presentation

14. Layout Maintenance Outsourcing Cont’d • Project Scope: • Cleaning and Clearing of weeds in Empty Plots • Cleaning/grass cutting in main street pavement areas • Sweeping of Roads • Maintenance of Children’s Park • Maintenance of Club House including Garden • Supervision of workers to ensure proper service levels • Current cost per Household: Rs 200 pm • Proposed via Housekeeping Agency: Rs 300 pm

15. Proposal for Approval of Proposed Projects with amendments if any (Rs, Lacs) • Operational Budget Approval • Maintenance : ∆ Rs 40,000 pm SGM Nov 14th, 2010 presentation

16. FP Club House BudgetExpense Details (Rs, Lacs) Paid to Fern City Club Annually Approx Rs 5 Lacs SGM Nov 14th, 2010 presentation

17. FP CLUB HOUSE MAINTENANCE COLLECTIONS (Rs, Lacs) SGM Nov 14th, 2010 presentation

18. FP Club House Budgets Summary 2010-2011 • Total number of households : 238 + Ph3 • Annual charges(owner/tenant) : Rs 8000 /12000 • Bank Balance 31.10.10 : Rs 5.77 Lacs • Projected Expenses Nov-March : Rs 2.5 Lacs • Available for Projects immediately : Rs 3.27 Lacs • Total collection Billed : Rs 37.18 Lacs • Actual collections : Rs 21.24 Lacs • Outstanding : Rs 15.94 Lacs SGM Nov 14th, 2010 presentation

19. FP Club HouseProposed Projects • Total :Rs. 4.1 Lacs (Rs) SGM Nov 14th, 2010 presentation

20. Proposal for Approval • Club House projects with amendments if any SGM Nov 14th, 2010 presentation

21. Sinking Fund Arrears collected over and above project requirements will be put into sinking fund Sinking Fund as of Oct, 2010: Rs 40 Lacs (in FDs) Plan going forward from Nov, 2010… SGM Nov 14th, 2010 presentation

22. SGM Nov 14th, 2010 presentation THANK YOU