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Pasquotank County

This work session provides an overview of Pasquotank County's budget, including a comparison of county debt, loan proceeds, and departmental increases. The budget includes a detailed analysis of departmental requests and potential cost-cutting measures.

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Pasquotank County

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  1. Pasquotank County Budget work session may 20,2019

  2. Debt Overview

  3. County Debt Comparison

  4. Debt Overview • Loan Proceeds budgeted in FY2018-19 approved budget - $2,891,845 (note – actual usage has been less). • Loan Proceeds budgeted in FY2019-20 recommended budget - $1,564,123. • Loan Proceeds in FY2019-20 recommended budget are $1,327,722 or 46% less than FY2018-19. • $1.2 million from Quarter Cent Sales Tax is reducing the annual reliance on debt, which will have a short and long term positive financial benefit.

  5. Budget Overview

  6. Budget Overview • The budget includes the maximum revenue projection that is recommended; using higher projected increases would be too aggressive. • In addition to a detailed analysis of departmental requests for budget increases, we looked at every line item to determine if cuts could be made based on recent expenditures. • In Pasquotank County, as well as all local governments, the largest expenditure is staff.

  7. Budget Overview • We do not have excess staffing – our staffing ratio is 8.96 employees per 1,000 population; the NC County average is 9.36 and the average for counties under 100,000 population is 10.50 (73 total counties). • If we were at the under 100,000 population average of 10.50, we would have 61 additional positions. • We do not need 61 additional positions – this is just one illustration that within Pasquotank County government there is little room to work with in terms of cost cutting or reallocating funds for budgetary purposes.

  8. Budget Overview • Projected FY2019-20 revenue increase - $975,601. • Mandatory or Unavoidable increases in costs - $902,780: • 1.2% Retirement Increase - $160,000; • Tower Upgrades - $125,050 • $500 Pay Increase/Employee - $106,000; • Senior Center Operations - $104,000; • Sheriff’s Office - $80,116 • Board of Elections - $73,200 • Parks and Recreation - $69,422 • Library - $68,751 • Information Technology - $60,985; • Cooperative Extension - $25,536 • Juvenile Detention (Juvenile Justice Reinvestment Act) - $15,000 • Finance Department - $14,720

  9. Budget Overview • Major County items we did not fund: • Competitive Pay Increase for Employees (3%) - $200,000 Additional Needed (for General Fund) • 2 HVAC units for Courthouse - $150,000; • Land Use Plan Update - $75,000; • Maintenance Staff Member - $37,000; • Phone System for Courthouse – TBD (will recommend use of capital reserve funds); and • Citizen Service Request and Development Services Tracking System – TBD (will recommend use of capital reserve funds).

  10. County Department Increases (Other than $500 per Employee and 1.2% Retirement Increase)

  11. County Department Increases • Finance Department: • Retiree insurance increasing - $12,725 • Actuarial Study for Post-Employment Benefits Increase - $1,995 • Information Technology Department: • Part-time salary added in the amount of $31,500 • Maintenance contracts for various software $13,165 • Outside IT services of $16,320

  12. County Department Increases • Board of Elections: • Part-time salary added in the amount of $15,000 • Board salaries increased due to additional member $3,000 • Departmental Supplies $6,200 • Ballots $19,100 • Contracted Services $29,900

  13. County Department Increases • Sheriff’s Office: • New administration position to start in January • Overtime $5,000 • Separation Allowance $32,500 • Insurance Retiree $11,416 • Supplemental Pension $4,500 • Uniforms $3,000 • Travel & Training $4,000 • Capital outlay 19 tough books $24,200 and 5 desk tops $7,500

  14. County Department Increases • Emergency Management: • New vehicle-funded by Grant Funds received $40,000 (replaces 2004 Dodge Durango) • Emergency Medical Services: • Overtime $33,170 • Insurance-Retiree $6,600 • Gas & Oil $15,000

  15. County Department Increases • Central Communications: • Tower Upgrades $125,050 • Fire Departments & Coordinator: • Vehicle for Coordinator $30,000 (Replaces 2004 Truck) • Increase in grant match $20,000

  16. County Department Increases • Cooperative Extension: • Salary increases by State and related benefits $25,536 • Soil & Water: • Additional $20,000 for drainage project to be determined

  17. County Department Increases • Parks & Recreation: • Salaries and related benefits $69,422 • Library: • Library Materials increased $4,000 • Computer replacement (10) $12,000 • Maintenance-Equipment-increase of $6,751 for EARL support • No fund balanced used this year (last year $50,000)

  18. College of the Albemarle

  19. COA – Operations Request • FY2019-20 requested increase of $117,812 for: custodial staffing; maintenance staffing; service contracts; repairs; legal; and security enhancements. • $75,000 for Security Enhancements is included in the recommended budget.

  20. COA – Capital Request • FY2019-20 requested increase of $200,000 ($500,000 to $700,000). • Capital is funded flat at $500,000. • Debt could be used to fund a Chiller at Foreman/C Building ($250,000) and meet the COA capital request, if the Board desires.

  21. Elizabeth City – Pasquotank Public Schools

  22. ECPPS – Capital Request • ECPPS FY2019-20 Capital Request was $2,620,000. • $2,125,000 is included in the recommended budget. • ECPPS has approximately $500,000 left in FY18-19 capital funds that can cover other requested items. • Quarter Cent sales tax is dedicated to ECPPS capital.

  23. ECPPS – Capital Request Quarter Cent Sales Tax Resolution – “Additional funding for HVAC Systems, Athletic Facilities, Technology, Class Size Reduction Mandates, School Safety, and debt service for any capital projects related to schools.”

  24. ECPPS – Capital Request

  25. ECPPS – Operations Request • ECPPS FY2019-20 Operations increase requested was $1,120,710. • FY2019-20 County revenue increase -$975,601 and Mandatory or Unavoidable County increases in costs - $902,780. • No funding is available to increase ECPPS operational funding – recommendation is flat. • The only available option would be to increase taxes – which is not recommended. The $1.1 million request would require a tax increase of almost 4 cents.

  26. ECPPS – Operations Request • Recommended budget includes $50,000 for a Financial Operations Review. • Currituck County completed a similar study in 2018 (similar studies have also been completed in Burke; Davie; Duplin; Halifax; Lee; Nash; Wayne; and other counties). • Currituck study identified a potential $3.4 million in additional revenue streams or cost savings over a 5-year period. • Additional revenue or cost savings could be used to help meet ECPPS future operational needs.

  27. Questions • Questions?

  28. Next Budget Work Session – May 29th @ 4:00pm • Wrap-up Budget Discussion • Proposed Fee Increases • Recommended Policy Changes

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