DLI UPDATE - ACCOLEDS

1. DLI UPDATE - ACCOLEDS DLI UPDATE 2007-2008 Michel Séguin Statistics Canada December 04, 2007

2. DLI UPDATE - ACCOLEDS • Organizational changes • Changes in the DLI Community • Changes in the EAC and Education Committees • Changes in the DLI Collection • Present Projects – priorities • Listserv • Annual report 2006/2007 • Compleat Survival Kit • Improve quality and standardization of data and metadata for preservation • Database and Internet update project • DDI • Metrics papers • DLI contacts and designates survey • Citation Guide • Training Repository • Licensing Questions • Towards the open data concept • Training proposal for next DLI training

3. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Director of Communications and Library Services Division • Retired on June 24th 2007 François Bordé

4. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Director of Communications and Library Services Division • As of June 4th 2007 Eric St. John

5. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Was working on improving the quality and standardization of data and metadata • Preparing SPSS codes • Now with Industry Account Division André Blondin

6. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Has taken over the listserv, the DLI Update and the training • Is working with DLI section but from the Halifax Office Marie-Claire Lauzon

7. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Works on DDI • Is becoming our DDI specialist • Works with other divisions and Committees related to DDI • Provide training to divisional staff on tagging DDI files Linda Harding-Devries

8. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Completed the digitizing print metadata • Worked on the expansion of the data collection – 1971 – 1986 Basic Summary Tables (Census BSTs) • Left in September for a new job on Parliament Hill Jocelyn Geha

9. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Does the administrative work • Travel Claims, CD-ROMs, etc… • Will also work on tagging DDI files Renée Rocan

10. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Works on metrics document • Survey with DLI contacts and designates • Works with various STC services areas on citation • Going through the site and comparing English and French Gaëtan Drôlet

11. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Takes care of : • the FTP site • the Web site • the search tool • registration on listserv • passwords • all of us Jackie Godfrey

12. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Bookmarked through the Alumni Program at STC • Works only a few hours a week for DLI • Prepare the minutes from the EAC meeting • Other work such as the Strategy Document • Remains well connected to the DLI Mike Sivyer

13. DLI UPDATE - ACCOLEDS ORGANIZATIONAL CHANGES • Other staffing plans for the beginning of FY 08/09 • Another Marie-Claire • Another André

14. DLI UPDATE - ACCOLEDS DLI MEMBERSHIP • In November 2007, Durham College joined the DLI • This brings the membership to 72 • Other institutions have made inquiries about joining DLI • Follow-up have been done • No decision yet to join • Mostly a resource issue

15. DLI UPDATE - ACCOLEDS DLI MEMBERSHIP • Institutions that have not yet been visited • Niagara College • Nova Scotia Community College • Durham College

16. DLI UPDATE - ACCOLEDS EAC MEMBERSHIP • Mario Bédard from Health Statistics Division has resigned • A new STC representative will be invited to join starting at the next EAC meeting • The executive will also look for another STC representative to replace Jeffrey Smith • It was also decided to invite a guest representing colleges at the next EAC meeting • Points discussed at the EAC are raised throughout this presentation • Minutes from the EAC committee

17. DLI UPDATE - ACCOLEDS Education Committee • No change in the membership • The committee met last September • Minutes from the Education Committee • Look at the future of DLI training • Did an environmental scan • Topics for future training activities

18. DLI UPDATE - ACCOLEDS Education Committee • Recommendations to EAC • Data expertise gap across regions • Web conferences with speakers from author divisions • Issue of data preservation and archiving • Business model that incorporates the possibility of an open data environment

19. DLI UPDATE - ACCOLEDS DLI COLLECTION • The regular updates to the collection for 2006 census Geography and 2006 Census, Postal codes files, CCHS files, etc… • 1986 and 1981 census basic summary tables (BSTs) – 1971 and 1976 will be coming later. • Presently working with International Trade Division to identify what could be made available (presentation on this tomorrow)

20. DLI UPDATE - ACCOLEDS DLI COLLECTION • Employment Insurance Coverage Survey • KLEMS – Not new – Letter from John Baldwin • See additions and changes to the FTP collection • Mirror site at the University of Alberta • Plus other surveys not from Statistics Canada • DFO – Catch and Effort Data (Fisheries and Oceans) • Youth Smoking 2004 • Canadian Addiction Survey

21. DLI UPDATE - ACCOLEDS DLI COLLECTION • Other initiative: • Landings Data from Citizenship and Immigration Canada • Working group in Statistics Canada is exploring access of PUMF from longitudinal files

22. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • LISTSERV • Remains our first priority • Best tool available for answering your questions • Don’t be afraid of asking questions on the listserv • Present search tool may not be best at this point but work is being done to resolve this

23. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • Annual Report 06/07 • Ready and printed • DLI contacts to provide coordinates for Library directors to whom the annual reports will be sent • DLI contacts will be receiving two copies • Also being distributed by Mark Leggott to various Library Directors’ meetings across Canada • COPPUL, CAUL, CRÉPUQ and OCUL at a later date • Covering note to directors will indicate DLI contact

24. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • Compleat Survival KIT • This will be covered later by Marie-Claire

25. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • Improve the quality and standardization of data and metadata • This project is on hold until we can find another André • Going through the collection, survey by survey • Ensuring that the information is complete – data files, metadata, and other information such as SPSS codes • All information meets the STC standards – bilingual • Working with Divisions to complete the collection if required

26. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • Data base and Internet update project • Talk about for quite a few years • Data base built from existing information from online catalogue or IMDB • Will be covered by Marie-Claire

27. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • DDI – Data Documentation Initiative • Since last April 2007 • Working with: • Dr Michelle Edwards from Guelph University • Jane Fry from Carleton University • Irene Wong from Alberta University • Staff from Special Surveys at STC • Staff from the DLI Unit at STC • Develop: • A best practice document for coding files in DDI • Nesstar and the best practice document on Web • CTUMS was made available for comments

28. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • DDI – Data Documentation Initiative • ODESI – Ontario Data Extraction System Infrastructure • Prepared also a best practice document • Both best practice documents have been compared • Are essentially the same except: • Some fields are not required for STC files • Examples in STC best practice document are strictly for STC files as ODESI document added examples for metadata from other sources than STC • DINO (Data In Ontario) is having a hands on workshop with Ontario University participants related to the ODESI best practice document • Comments related to fields applicable to STC files will be integrated in both documents

29. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • DDI – Data Documentation Initiative • As of January 2008 • Files from STC will be available on the Web • Statistics Canada best practices document relating to tagging files based on DDI version 1-3 • The DLI site will be the official repository for STC PUMFs in DDI compliant format

30. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • DLI COLLECTION IN DDI • The data files will be accessible to only the DLI Contacts and will be userid and password protected. • The metadata will be accessible by everyone. Your patrons will be able to perform variable level searches to identify the files required.

31. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • Sherlock Metrics Paper • Five years of use of Survey data from Statistics Canada DLI collection • Use of Census of population microdata files • Next: Use of GSS files in Quebec Universities • Other systems: • IDLS – University of Western • QWIFS – Queens University • Island – University of British Columbia • Landru – University of Calgary

32. DLI UPDATE - ACCOLEDS PRESENT PRIORITIES • DLI Contacts and Designates Survey • Obtain information from DLI members in terms of satisfaction, use of data and other useful information that will help improve services • Questionnaire has been developed by Gaëtan and revised by Chuck, Wendy, Mike and Michel • Population Research Laboratory will host the survey • Test will be conducted early January, 2008 • Survey will be conducted starting mid January, 2008 • Report will be ready before end of March 2008

33. DLI UPDATE - ACCOLEDS THE CITATION GUIDE • This guide has been completed and is now an “official” STC guide • http://www.statcan.ca/english/freepub/12-591-XIE/12-591-XIE2006001.htm • Census Community Profile generates standard citations • CANSIM and ESTAT generate standard citations

34. DLI UPDATE - ACCOLEDS TRAINING REPOSITORY • All DLI training materials from workshops are being collected and deposited in one central location - T-Space at University of Toronto • This work is being done by Jane Fry and students at Carleton University • It is not on DLI site because of language requirements • Translation can be done upon request

35. DLI UPDATE - ACCOLEDS TRAINING REPOSITORY • All training coordinators have access in order to load all material • https://ospace.scholarsportal.info/handle/1873/69

36. DLI UPDATE - ACCOLEDS LICENCING QUESTIONS • There is always questions concerning data access and use as defined under the DLI License Agreement. • A series of questions and answers / situations that you can browse through and get some answers are posted on the site.

37. DLI UPDATE - ACCOLEDS LICENCING QUESTIONS • We have created a database with examples of different data use questions. • These are from actual cases. • We will continue to add to this database as we get additional examples.

38. DLI UPDATE - ACCOLEDS LICENCING QUESTIONS http://www4.statcan.ca/english/dli/boundary/pages/displaycases.asp

39. DLI UPDATE - ACCOLEDS LICENCING QUESTIONS • Static Maps • Maps at the Census Subdivision (CSD) level and higher geographic level (specifically: Census Metropolitan Area (CMA); Census Agglomeration (CA); Census Division (CD); Federal Electoral District (Fed); Province and Canada) may be placed on a DLI institution’s website for general accessibility. • Static thematic maps at the Census Tracts (CT), Dissemination Area (DA), and Forward Sortation Area geographic levels may be published on a DLI’s institutional website for general accessibility, without further consent from Statistics Canada, provided such maps constitute an integral part of analysis and/or research which was conducted using STC data products. Otherwise, maps at the CT, DA, and FSA must remain behind the institution’s firewall and accessible only to authorised DLI users. • All maps disseminated freely on the Statistics Canada website can be replicated. • In all cases where there are maps containing Statistics Canada data, proper • Sourcing is required; • Approval for making an atlas available on the Web requires licensing permission from Statistics Canada. • Permission must be obtained from the client Services Division of Statistics Canada: • licencing@statcan.ca for all other types of request. Such requests will be handles on • a case by case basis and if approved a notice must be posted indicating that Statistics • Canada approval has been obtained;

40. DLI UPDATE - ACCOLEDS LICENCING QUESTIONS • Products from Secondary Distributors, Section 5.3 in the license agreement: • Grants the licensee to provide copies of a derived information product(s) to educational institution(s) at a discounted price providing that: • The products are used exclusively for educational purposes; • The educational institutions are supplied with a copy of the condition of use statement • The royalty fees are then based on the licensee’s discounted price • :

41. DLI UPDATE - ACCOLEDS Steps towards an open data model • Since April 24, 2006 all electronic publications on the STC web site are available for free. • This is a first step towards free information on the Internet • What’s the future… working towards a new business model with open data

42. DLI UPDATE - ACCOLEDS Training Proposal for Fall 2008 • Presently developing a one day workshop on the Business side of STC • Morning will start with the Business Registry and covering each block of STC, what it collects and what is the output • The afternoon will provides hands on the PUMFs from the business side