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DLI Update: National Training & Organizational Changes 2007-2008

Explore updates on DLI community changes, projects, and membership. Learn about educational initiatives, library services, and data collection advancements.

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DLI Update: National Training & Organizational Changes 2007-2008

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  1. DLI UPDATE - National Training DLI UPDATE 2007-2008 Michel Séguin Statistics Canada May 14, 2007

  2. DLI UPDATE - NATIONAL TRAINING • Organizational changes • Changes in the DLI Community • Changes in the EAC and Education Committees • Changes in the DLI Collection • Present Projects – priorities • Listserv • Compleat Survival Kit • Improve quality and standardization of data and metadata for preservation • Database and Internet update project • DDI - CANDDI • Digitizing the printed documentation • Census Basic Summary tables 71-81 • Metrics Papers • DLI contact Survey • Citation Guide • Training Repository • Licensing Questions

  3. DLI UPDATE - ACCOLEDS 2006 ORGANIZATIONAL CHANGES • Director of Communications and Library Services Division • François Bordé will retire on June 24th 2007 • Eric St. John will start as June 4th 2007 • Marie-Josée Bourgeois has gone to Special Survey Division • André Blondin is now with Industry Account Division • Sage Cram is now on Maternity leave • Monia Bergeron has gone to Science, Innovations and Electronic Information Division • Marie-Claire Lauzon is now the Communications person with the DLI Community • Linda Hardings-Devries is our DDI specialist • Jocelyn Geha is working with u s on an occasional basis to transfer Census BST and Profile to the DLI collection • Renée Rocan will start soon working on the administrative aspect of the DLI

  4. DLI UPDATE - NATIONAL TRAINING DLI MEMBERSHIP • In April 2005 Red Deer College decided not renew their membership • In fall 2005 the University of Ontario Institute of Technology joined • In January 2006 Niagara College joined. • In April 2006 Nova Scotia Community College joined • In June 2006, Grant MacEwen College in Alberta joined • In December 2006, Kwantlen College University in British Columbia joined • This brings the membership to 71

  5. DLI UPDATE - NATIONAL TRAINING DLI MEMBERSHIP • Other institutions who have made enquires during 2005 – 2007 include: • British Columbia Institute of Technology • No picture… not joined yet… • Selkirk College in British Columbia • Heritage College and Seminary in Ontario • The College of the North Atlantic in Newfoundland and Labrador

  6. DLI UPDATE - NATIONAL TRAINING DLI MEMBERSHIP • We keep getting requests from American universities to join DLI. • This has been discussed by the EAC a number of times, including the fall of 2005. • EAC has decided that, for now, DLI will remain open to only Canadian institutions.

  7. DLI UPDATE - NATIONAL TRAINING EAC MEMBERSHIP • Mary MacLeod of Acadia University has resigned – Thank you Mary • Chad Gaffield has also left the EAC and is now appointed as President of the Social Sciences and Humanities Council of Canada (SSHRC) • Jeffrey Smith has left Statistics Canada for a two years assignment and may rejoin EAC upon his return

  8. DLI UPDATE - NATIONAL TRAINING EAC MEMBERSHIP • New Members: • Jean Poirier, co-ordinator of the Montreal RDC • Ted Wannell, Assistant Director, Labor and Household Surveys Analysis Division • Jennifer Adams from Acadia

  9. DLI UPDATE - NATIONAL TRAINING Education Committee • The committee met last October • Minutes and action items are posted on the DLI site • Training Repository has been implemented and many documents are already posted • Training coordinators are challenged in keeping a balance between repeat basic knowledge and advance training • Also challenged with changes in technology

  10. DLI UPDATE - ACCOLEDS 2006 DLI COLLECTION • The complete series of Absence From Work survey 1979 – 1999 has been added to the collection • This was part of project to retrieve older surveys from the STC mainframe before it is shut down. • The division responsible is continuing efforts to retrieve older surveys.

  11. DLI UPDATE - NATIONAL TRAINING DLI COLLECTION • Also part of retrieval project we now have: • Survey of Job Opportunities (Revised 1992 – 1993) Added 1979 - 1989; 1991. • Survey of Alberta Apprentices and Journeymen 1985 – 1989. • Survey of Household Spending - 1997 to 2003 Standard Tables.

  12. DLI UPDATE - NATIONAL TRAINING DLI COLLECTION • Other major files added to the DLI Collection during 2005 – 2007 include: • Canadian Addiction Survey (2004). • GSS 16 (Social Support and Aging), GSS 18 (Victimization) and GSS 19 (Time use). • Census 2001 Individual, Families and Household files. • Absence from Work Survey 1979 – 1999 • CCHS Files Cycle 2.1, 2.2 (1st part of Nutrition) and 3.1

  13. DLI UPDATE - NATIONAL TRAINING DLI COLLECTION • Continuous updating of the collection • 2006 Geography products • 2006 Census products • Mirror Site • Mirror the DLI site • Data from non Statistics Canada Data Sources • Other initiative: • Landings Data from Citizenship and Immigration Canada • Working group in Statistics Canada is exploring access of PUMF from longitudinal files • Looking at various alternatives

  14. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • LISTSERV • Remains our first priority • Best tool available for answering your questions • Don’t be afraid of asking questions on the listserv • Present search tool may not be best at this point but work is being done to resolve this

  15. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • Compleat Survival KIT • Based on suggestions obtained from DLI members and from a kit used in Atlantic • Aimed at new members as a starter kit but used by others as a reference document • The kit will be presented at this afternoon at one of the workshop • Thanks to Monia, Jane, Sage and Jackie • Thanks to Elizabeth for the original idea

  16. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • Improve the quality and standardization of data and metadata • Going through the collection, survey by survey • Ensuring that the information is complete – data files, metadata, and other information • All information meets the STC standards – bilingual • Working with Divisions to complete the collection if required

  17. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • Data base and Internet update project • Talk about for quite a few years • Data base built from existing information from online catalogue or IMDB • Will allow DLI members: • Browse through the DLI Collection • Choose the survey you want to access • Choose to see the metadata • Will link to the FTP site to allow you to download the data • Hoping to have this on line before the Fall

  18. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • Data base and Internet update project • Jackie Godfrey will be managing this project with the help of the DLI team

  19. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • CANDDI • An informal “movement” to coordinate the efforts being made to create DDI marked-up metadata for Canadian studies. • An ad hoc meeting organized by Chuck Humphrey and Bo Wandschneider was held during the IASSIST conference in 2004.

  20. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • CANDDI • At that time a number of different working groups were outlined: • Coordinating/Steering Group • Tag Working Group • Control Vocabulary / Thesaurus Working Group • Quality Control Group • Education Group

  21. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • CANDDI • Over a year ago Bo decided to get the discussions moving again and a group of individuals were identified to act as the Steering Group: • Dan Duda – Memorial • Stefano Biondo – Laval • Bernie Gloyne – STC – DLI • Mike Sivyer – STC – DLI • Ernie Boyko – Carleton • Bo Wandschneider – Guelph • Chuck Humphrey – Alberta

  22. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • CANDDI • A conference call was held to discuss the following topics: • The need to formalize the CANDDI process slightly. • To take steps to establish a Tag Working Group. • To look at other identified groups and determine how to get these established. • To find ways to promote DDI and CANDDI at other venues.

  23. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • CANDDI • The Steering Group also identified some main participants for the Tag Working Group: • Michelle Edwards – Guelph • Irene Wong – Alberta RDC • Jane Fry – Carleton • Marie-Josée Bourgeois – STC/DLI

  24. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • DLI COLLECTION IN DDI • Marie-Josée and Pauline have been preparing files to be DDI compliant. • They use the NESSTAR system because it easier to start by reading in an SPSS portable file. • Templates have been created to reduce the need to manually insert other information for a number of the DDI tags

  25. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • DLI COLLECTION IN DDI • Next they enter additional information that has been collected from different sources: • User Guide • Codebooks • Questionnaires • Catalogue records (Bibliocat , On-line Catalogue) • STC Integrated Metadata Base • Etc.

  26. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • DLI COLLECTION IN DDI • We began this project by converting the re-based Labour Force Survey files. • We now have all of the re-based LFS monthly and annual files (1976 to present) loaded onto our internal NESSTAR system .

  27. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • DLI COLLECTION IN DDI • It will not be necessary for all DLI members to purchase a NESSTAR system. • NESSTAR browser in both languages is now being installed on Internet and will soon be accessible to everyone.

  28. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • DLI COLLECTION IN DDI • The data files will be accessible to only the DLI Contacts and will be userid and password protected. • The metadata will be accessible by everyone. Your patrons will be able to perform variable level searches to identify the files required.

  29. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • CANDDI - NOW • Is composed of : • Michelle Edwards – Guelph • Irene Wong – Alberta RDC • Jane Fry – Carleton • Marie-Josée Bourgeois – Special Surveys Division • Louise Marmen – Special Surveys Division • Mary Decuypere – Special Surveys Division • John Ladds – Special Surveys Division • Linda Harding-Devries – DLI • Michel Séguin - DLI

  30. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • CANDDI - NOW • Has put together a best practice document which is DDI compliant • Hopefully finalized shortly and accessible to everyone on DLi website and other appropriate places • STC DDI working group has been created • DLI Section • Special Survey Division • Health Statistics Division • Standards Division • Census Operations Division • Labor Force Survey Division

  31. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • DIGITIZING THE PRINTED DOCUMENTATION • Quite a few paper documents, part of the collection were not digitized • Now available as PDF documents • This project has been completed.

  32. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • CENSUS BASIC SUMMARY TABLES 71-81 • Keep Jocelyn Geha as a student part-time and for the summer and hopefully complete this project • Create records layout • Translate documentation • Work with Census Operations Division and Toronto University • Load information as part of DLI collection • 1981 has been loaded • Thanks you to Laine Ruus and Linda Niman

  33. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • Sherlock Metrics Paper • Part of identifying use of DLI collection • Essential feedback to STC divisions in order to ensure their participation to making information available to DLI and to obtain improved documentation • Five years of use of Survey data from Statistics Canada DLI collection • Use of Census of population microdata files • Next: Use of GSS files in Quebec Universities • Other systems: • IDLS – University of Western • QWIFS – Queens University • Island – University of British Columbia • Landru – University of Calgary

  34. DLI UPDATE - NATIONAL TRAINING PRESENT PRIORITIES • DLI Contact Survey • Obtain information from DLI members in terms of satisfaction, use of data and other useful information that will help improve services • Gaëtan: a few words!!!

  35. DLI UPDATE - NATIONAL TRAINING THE CITATION GUIDE • This guide has been completed and is now an “official” STC guide • Available on the STC web site • http://www.statcan.ca/english/freepub/12-591-XIE/12-591-XIE2006001.htm

  36. DLI UPDATE - NATIONAL TRAINING TRAINING REPOSITORY • All DLI training materials from workshops are being collected and deposited in one central location - T-Space at University of Toronto • This work is being done by Jane Fry and students at Carleton University • It is not on DLI site because of language requirements • All training coordinators have access in order to load all material

  37. DLI UPDATE - NATIONAL TRAINING TRAINING REPOSITORY • https://ospace.scholarsportal.info/handle/1873/69

  38. DLI UPDATE - NATIONAL TRAINING LICENCING QUESTIONS • There have been a number of questions over the last few months concerning data access and use as defined under the DLI License Agreement. • A series of questions and answers / situations that you can browse through and get some answers are posted on the site.

  39. DLI UPDATE - NATIONAL TRAINING LICENCING QUESTIONS • We have created a database with examples of different data use questions. • These are from actual cases. • We will continue to add to this database as we get additional examples. • Thank you Monia

  40. DLI UPDATE - NATIONAL TRAINING LICENCING QUESTIONS http://www4.statcan.ca/english/dli/boundary/pages/displaycases.asp

  41. DLI UPDATE - NATIONAL TRAINING LICENCING QUESTIONS • Static Maps • Maps at the Census Subdivision (CSD) level and higher geographic level (specifically: Census Metropolitan Area (CMA); Census Agglomeration (CA); Census Division (CD); Federal Electoral District (Fed); Province and Canada) may be placed on a DLI institution’s website for general accessibility. • Static thematic maps at the Census Tracts (CT), Dissemination Area (DA), and Forward Sortation Area geographic levels may be published on a DLI’s institutional website for general accessibility, without further consent from Statistics Canada, provided such maps constitute an integral part of analysis and/or research which was conducted using STC data products. Otherwise, maps at the CT, DA, and FSA must remain behind the institution’s firewall and accessible only to authorised DLI users. • All maps disseminated freely on the Statistics Canada website can be replicated. • In all cases where there are maps containing Statistics Canada data, proper • Sourcing is required; • Approval for making an atlas available on the Web requires licensing permission from Statistics Canada. • Permission must be obtained from the client Services Division of Statistics Canada: • licencing@statcan.ca for all other types of request. Such requests will be handles on • a case by case basis and if approved a notice must be posted indicating that Statistics • Canada approval has been obtained;

  42. DLI UPDATE - NATIONAL TRAINING LICENCING QUESTIONS • Products from Secondary Distributors, Section 5.3 in the license agreement: • Grants the licensee to provide copies of a derived information product(s) to educational institution(s) at a discounted price providing that: • The products are used exclusively for educational purposes; • The educational institutions are supplied with a copy of the condition of use statement • The royalty fees are then based on the licensee’s discounted price • :

  43. DLI UPDATE - NATIONAL TRAINING PUBS ON STC WEB SITE • Since April 24, 2006 all electronic publications on the STC web site are available for free. • This is a first step towards free information on the Internet • What’s the future… Next Education Committee and EAC meeting

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