eHR for HQ Access and Input

1. eHR for HQ Access and Input Presentation for Public Charter Schools

2. Agenda for today • Powerpoint presentation (sent to you already) • Live site (network conditions permitting) • Questions

3. How to Access the eHR for HQ site Start a modern internet browser (Internet Explorer ver. 8 or higher, Mozilla Firefox, Safari, Chrome) Type in the URL address: http://hqt.k12.hi.us

4. The Teacher Quality page will appear: • Click on the eHR for HQ icon

5. The eHr for HQ sign on screen will appear: Figure 1:

6. Assignment Input Instructions for Non-eSIS Charter SchoolsThe submission period for SY 2013-2014 assignment data is July 15, 2013 to midnight, August 22, 2013 • On the eHR for HQ sign in screen:(See Figure 1) • 1. Enter username in the box – (DOE Employee ID number or First name Last name) • 2. Hit the “tab” key to move to the password box • 3. Enter password – (contact CSD if you do not know your password) • 4. Click on the Login button

7. The welcome screen will appear:

8. Next, click on the school report image or school report tab.

9. The school report window will open. Next,click on theAssignments Inputnavigationlink.

10. The Assignment Input window will open. Next, click on “Add Assignment” to add in the teacher information.

11. The data input screen will open. • Click the drop down arrow in each category: Employee ID or Teacher Name, Subject, Sped, Grade Level, Course, Term, Section (if applicable), and Period. • The Employee ID and Teacher name will be preloaded provided data. • For all other categories, choose the information that pertains to the teacher.

12. The data input area will change color from red to blue once the information is selected. Click on “save” after each entry.

13. For the next assignment, go back to “Add Assignment” and start the process over. Click on “save” after each entry.

14. To duplicate a teacher row, click on the copy icon and make changes to the subject, grade level, etc. Click on “save” after the changes.

15. To delete a teacher record, click on the “X”. Then click on “save”.

16. The view after the teacher row has been deleted. Note: 1. The Employee ID number 88888888 will be used for Substitute Teachers. 2. The Employee ID number 77777777 will be used for vacant positions.

17. After all teacher assignments have been entered, the director will click the “submit” button.

18. After submitting the data, the Assignment Input data screen will change to green.

19. Note: Once the “submit” button has been selected, only the School Director will be able to make corrections by clicking on “reopen”.

20. To view the completed Assignment data, go to the Assignment Preview navigation link after the nightly refresh.

21. eSIS and eHR for HQ for Assignments For schools that use eSIS for secondary classes, the data will flow to eHR automatically. For schools that do not want to schedule elementary classes in eSIS, eHR for HQ is an alternative. But if you will be using eSIS for secondary and e.HR for HQ for elementary, do not enter elementary scheduling in eSIS to avoid duplicate class counts

22. Now we will move to the live site.

23. Questions? • Contact Customer Service Desk for sign-on credentials • 564-6000 • Write or call the HQT Section at • Email: hqt@notes.k12.hi.us • 808-586-4077