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Streamlining Clinical Research Management Solution

Enhance efficiency in managing clinical research with comprehensive solution for data entry, migration, training, and support. Reduce strain on teams and improve collaboration across departments. Tailored reporting and cutover planning available.

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Streamlining Clinical Research Management Solution

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  1. 1 More research, faster. • Spend less time managing paperwork • More time taking care of participants and patients • Improve collaboration across departments • Maintain an enterprise view of clinical research efforts

  2. Embark Implementation: First Year July 2020 August 2018 April 2020 April 2019 October 2019 Planning Go-Live Implementation Data Entry Begins Minimize strain on research teams OnCore selected Engaging research team representatives Data Migration: scripted Manual Data Entry / Validation Studies managed in OnCore Creating the solution and rollout plan with our research community Enter remaining ~150 cancer studies to support NCI-designation Training Enter ~350 active billing risk studies Initial reporting available Support

  3. Sprint 1: What Studies? Likely 350 studies, as departments review their portfolios • Billing Risk • Studies with billable clinical services (eRecord billing risk) • Active Status • IRB initial approval • Open to accrual • Closed to accrual • Any department Total = 1048 URMC data, as of 4/15/2019

  4. Sprint 1: What Departments? 218 Research Teams own and validate this data URMC data, as of 4/1/2019

  5. Data Integrations Goal: “Enter data once, find it everywhere” IRB Grants OnCore Epic Workday Award Information Protocol Information Protocol Information Subject Demographics Study Calendar Subject Enrollments Billing Grid By April 2020 Future Sponsor Invoicing / Sponsor Receivables

  6. What specifically does RARA audience care about? Minimizing strain on our Research Teams Working Together Embark Team Studies Data Entry • Minimum footprint • Scripted data migrations • Minimizing dual data entry • Review, update your studies • Review, update PAWs • Organize trial documents Training Reporting • Tailored • Multiple methods • Review critical report needs • Share your needs with Embark team Plan your Cutover • Self-help, online materials • Help desk tiers • Portfolio, Resource workload • Work options with Embark team Support

  7. Stay Connected • Embark Resources: • Website: Embark.urmc.edu • Email: Embark@URMC.Rochester.edu • Reach out to Embark project team, reps, contacts • Invite Embark to your meetings/discussions THANK YOU!

  8. Engaging Research Representatives Subject Matter Experts Steering Committee Project Team Lauren Allen Christine Annis Robin Boerman Tina Bowdish Gianni Brunet Maria Castro Chelsea DiBella Nicholas Ferraio Allyson Fess Maria Frazer Gary Gagarinas Dustina Holt Lynda Kochman Russell Kurvach Chris LeFeber Jamie Littleton Peter MacDowell Mike Ritz Ann Marie Scorsone Michael Sergeant Cynthia Smith Therese Smudzin Cynthia Westfall Kim Arcoleo Paul Barr, MD Sandra Cannon Andrew Goodman, MD Gunta Liders Julie Meyers Lisa Nelson Kelley O'Donoghue Germaine Reinhardt Michael Ritz Spencer Rosero, MD Eric Rubinstein Michael Stoner, MD Jeffery Sullivan Deborah Sweet Brian VanWuyckhuyse Gene Watson, DDS David Weber, MD Martin Zand, MD, PhD Patricia Ames, PhD Brittany Greco Laura Loomis Peter MacDowell Susanne Pallo, PhD Christine Quinn Laura Rawlins Toni Sidari Yolanda Torres Tony Worachek Steven Wormsley, PhD

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