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Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times. To speak on a particular agenda item, advise the attendant at the door.
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Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times. • To speak on a particular agenda item, advise the attendant at the door. • To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting. • Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible. • WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.
BOARD AGENDA Regular Meeting • PULASKI COUNTY Feb. 8, 2011 • PUBLIC SERVICE AUTHORITY 9:00 a.m. ITEM 1. Citizen Comments
2. Finance a. Follow-up from January Board Meeting: 1. Inclement Weather Policy Revisions 2. Outdoor Water Usage b. Review of Financial Report c. Balance Due & Lien Reports d. Budget Adjustments e. Billing Adjustments f. Accounts Payable
3. Operations a. Minutes of Previous Meeting b. Inmate Availability Report c. Drop Site Total & County Landfill Tonnage Reports d. Personnel Changes e. Environmental Assessment Task Order
4. Informational Items a. Construction Project System Integrator b. Rescinding of Notices of Violation c. Southeast Rural Community Assistance Program d. EcoSmart Recycling
5. Current Authorized Projects • a. Action Items • Construction of Highland Park sewer • Skyview/NRV Fairgrounds sewer funding • Commerce Park Utility closing and construction • Report on Sewer Revenues and Expenditures • Drop Center location South side of Claytor Lake • b. Pending Items • Evaluation of “radio read” water meter option • Lakewood Estates emergency response plan • Evaluation of joint negotiation of rail crossing fees
6. Other Matters 7. Visit to Honeywell Site (Proposed Drop Center Location) 8. Adjournment
1. Citizen Comments – We have not received any requests from citizens to be placed on the agenda.
2. Finance - (Items having significant financial impact on the Authority)
a. Follow-up from January Board Meeting: 1. Inclement Weather Policy Revisions – Following discussion by the PSA Board, Board members have been provided a further update to the county’s Inclement Weather Policy specifically related to the work schedule for refuse employees. Further consideration and agreement by the PSA Board would be needed prior to consideration by the Board of Supervisors since the proposed change primarily affects PSA employees.
2. Outdoor Water Usage – As provided at the January meeting, Board members were provided a copy of the Town of Blacksburg procedures giving residents the option not to pay sewer fees where water is not returned to the sewer system (watering gardens, washing cars and filling swimming pools). Richard Fasnacht has assisted in researching options and has found a plastic meter costing $70. We recommend the use of plastic to reduce the weight and cost of the meter while eliminating scrap value. Permanently fastening a hose bib to the meter will eliminate use in meter boxes.
Finally, we recommend the meters remain the property of the PSA. A deposit equal to the cost of the meter could offset purchase costs. A monthly rental rate of $5-$10 per month could then be used to offset administrative costs.
b. Review of Financial Report – Review of the revenues and expenditures summaries is requested.
c. Balance Due & Lien Report – Review of the balance due and lien reports is requested.
d. Budget Adjustments – Board members have been provided with copies of budget adjustments.
e. Billing Adjustments - Adjustments totaling $4,938.56cr. are submitted for review and approval by the Board.
f. Accounts Payable - Review and approval of the accounts payable is requested.
3. Operations: a. Minutes of Previous Meeting - Minutes of the January 2011 meeting have been provided for the Board’s review. A change was made to the minutes on all of the voting records to reflect Mr. Conner in the voting poll. b. Inmate Availability Report - Staff reports the PSA generally had use of two inmates per day for the month of January.
c. Drop Site Total & County Landfill Tonnage Report – DROP SITE TOTAL FOR THE MONTH OF JANUARY 2011 Site Trips Tons Tons per haul Dora Highway 28 60.65 2.17 Dublin 11 30.12 2.74 Fairlawn 7 33.36 4.77 Totals 46 124.13 2.70
County Landfill Tonnage – Jan. 2011 (County customers & Refuse Department Haulers) Commercial Residential Tires Brush 1997.76 948.96 2 6.99
d. Personnel Changes – Board members have been provided a listing of recent personnel changes. We are currently in the process of interviewing for the vacancy in the County Engineer’s position following Ron Coake’s retirement. A total of 51 applications were received and we are in the process of interviewing 11 candidates. I have been encouraged with the quality of candidates and intend to do a careful job of filling this important position.
e. Environmental Assessment Task Orders – Approval of the Task Order with the New River Valley Planning District Commission for the Hubbard Way Subdivision is requested
4. Informational Items a. Construction Project System Integrator – Board members have been provided a copy of the Request for Proposals for technical services necessary to read water tank levels at both the PSA and Radford water treatment plants. b. Rescinding of Notices of Violation – Board members have been provided two notices from the Health Department rescinding previous Notices of Violation for the Mount Olivet and Brookmont water systems.
c. Southeast Rural Community Assistance Program – We received notice from SERCAP of approval of the grant allocation of the $10,000 grant for the water and waste water preliminary engineering report for the joint Town of Pulaski/Pulaski County grant project. I would appreciate suggestions from the PSA Board or perhaps from the Planning Commission regarding areas in the vicinity of Town of Pulaski corporate limits needing water or sewer services.
d. EcoSmart Recycling – In two meetings this month, we have confirmed that EcoSmart Recycling is free to sell recycled material on the open market. Allan Cummins, Executive Director of the regional recycling center confirms that the locality has to have a physical or contractual attachment to materials in order for there to be a requirement to deliver the material to the Christiansburg facility. This clarification is also helpful for addressing questions from industrial recycling operations.
5. Current Authorized Projects - The staff currently has the following projects on their “to do” list but we do not have any additional information to report regarding these items at this time.
a. Action Items • Construction of Highland Park sewer • Skyview/NRV Fairgrounds sewer funding • Commerce Park Utility closing and construction • Report on Sewer Revenues and Expenditures • Drop Center location South side of Claytor Lake
b. Pending Items • Evaluation of “radio read” water meter option • Lakewood Estates emergency response plan • Evaluation of joint negotiation of rail crossing fees
