AETC Network Orientation Training Exchange October 8 th , 2009

1. AETC Network Orientation Training ExchangeOctober 8th, 2009

2. Members of AETC Network Orientation Workgroup • Daria Boccher-Lattimore, DrPH; New York/New Jersey AETC • Patricia Charles, DrPH, MPH; Pacific AETC • Marla Corwin, LCSW, CAC III; Mountain Plains AETC • Amy de la Cruz, MEd, RN; Texas/Oklahoma AETC • Durrell Fox, BS, CHW; New England AETC • Linda Frank, PhD, MSN, ACRN; Pennsylvania/MidAtlantic AETC • Chelsea Gilts, BA; AETC National Resource Center • April Grudi, MPH, CHES; Midwest AETC • Veronica Jones, MPH; AETC National Resource Center

3. Members of AETC Network Orientation Workgroup (2) • Kevin Khamarko, MA; AETC National Evaluation Center • Andrea Knox, MS; Health Resource and Services Administration, HIV/AIDS Bureau • Supriya Modey, MPH, MBBS; AETC National Resource Center • Shirley Murphy; Pennsylvania/MidAtlantic AETC • Nadine Nader; New York/New Jersey AETC (Workgroup co-leader) • Andrea Norberg, MS, RN; AETC National Resource Center • Joanne Orrick, PharmD, BCPS; Florida/Caribbean AETC • Sarah Rybicki, MSW, MPH; Midwest AETC • Dianne Weyer, RN, MS, FNP-BC; Southeast AETC (Workgroup leader)

4. Today’s Objective: • Overview of Workgroup Product: • AETC Network Orientation Guide- Resource for Getting to Know the AETCs • General Info about the AETCs • Special Projects: MAI • AETC Staff Members & Roles • Training • Helpful Resources

5. Formatof Training Exchange • Presentation • Operator-assisted question & answer session • Participant phone lines will be muted until the Q & A session • Email follow-up questions to: • info@aidsetc.org

6. Evaluation • The evaluation component of this program is critical. We use this information to improve our training skills and ensure continuous quality improvement. • Please complete the online evaluation at the conclusion of the training exchange.

7. Presenters • Durrell Fox, BS, CHW; New England AETC • Nadine Nader; New York/New Jersey AETC • Dianne Weyer, RN, MS, FNP-BC; Southeast AETC

8. General Information about the AETC Network

9. Overview • AETC Network: 11 regional center, 4 national centers, over 130 local performance sites (LPSs) • Not shown on map • 4 national centers: • AETC NRC • AETC NEC • NMAETC • NCCC

10. Overview (con’t) • Ryan White HIV/AIDS Program • Federally by HRSA HAB funded to fill gaps in care not covered by other programs • AETCs- Part F • More info about HRSA HAB: http://www.hab.hrsa.gov/aboutus.htm

11. AETC History & Mission • Formed in 1998 • Mission: Improve the quality of life of patients living with HIV/AIDS through the provision of high-quality professional, education and training to providers • Target audience: physicians, physician assistants, nurses, advance practice nurses, pharmacist, oral health professionals (“BIG 6”)

12. AETC website- www.aidsetc.org • Central repository for: • Program & contact information • Virtual library of online training resources

14. Work plans & Budgets • Comprehensive work plan includes: • Needs assessment activities • Regional Training Plan • Work plan based on the budget • S.M.A.R.T Objectives: Specific, Measureable, Achievable, Realistic and Timed

15. AETC Required & Region-Specific Evaluation • Purpose: Create a uniform set of data elements that will produce an accurate summary of the national scope of AETC professional activities • Forms: • Event Record (ER): gather info about the activity • Participant Information Form (PIF): gathers info about activity attendees • AETC National Evaluation Center (NEC): http://aetcnec.ucsf.edu

16. AETC Special ProjectsMinority AIDS Initiative

17. MAI Background & History • HIV/AIDS disproportionately affects racial & ethnic minorities • MAI formed from community based advocacy campaign in October 1998 • Emergency Supplemental Appropriations Act of 1999

18. Goals of MAI • Improve HIV-related health outcomes • Reduce HIV related disparities • Support capacity building

19. Selected MAI Funding Examples • HRSA • CDC • Indian Health Service (IHS) • Office of Minority Health (OMH)

20. AETC MAI Background • MAI funding supports several types of AETC initiatives including: • Approximately 20 percent of AETC regional center core funding is from the MAI and designated to support MAI activities • Creation of the National Minority AETC (NMAETC) in 1999 • Special MAI Capacity Building Project which provided new targeted funding resources in 2005 • Collaboration with Indian Health Services in 2002, American Indian/Alaskan Natives (AI/AN) Project funding became available to the AETC Network; eight AETCs currently receive AI/AN funding support • U.S.-Mexico Border AETC Steering Team (UMBAST) was established in 2002

21. Focus on Regional AETC MAI Projects Outreach was conducted to directors and MAI program contact people in each region Development of brief descriptions of regional MAI program design Development of AETC MAI Coordinators’ Network Conference Calls Potential to develop MAI “One Pagers”

22. AETC Staff Members & Roles

24. The Coordinator's Corner • Below is a listing of the coordination resources that are found in Section 5 of this manual. • How to write S.M.A.R.T: List of websites useful when writing goals and objectives • S.M.A.R.T. Goals Assessment Tool: Checklist of characteristics of S.M.A.R.T goals • Coordinator’s Checklist for Event Planning: Sample list of all the various components of event planning which affords easier tracking and documentation when planning an event • Conference Attendees Notebooks: Sample notebook for training participants • Preceptorships • Preceptorship Procedural Outline • Preceptorship Clinic Observational Schedule • Participant Thank You Letter

25. Continuing Education Credits (CEU) • Add incentive for attending trainings • Can be costly, involves time & paperwork • For medical profession: Check with National Accreditation Council for Continuing Medical Education (ACCME) • For nursing: check with State Board of Nursing

26. Training

27. Understanding and Addressing the Needs of an Adult Learner • Adult Learners are eager to learn when a topic or situation directly affects them. • Apply training topic using examples from trainees • Provide trainees with anecdotes from your practice or trainees practice • Create case studies that are similar to the patients in your trainees setting • Adult Learners seek training to address a need. • A new skill • Expand knowledge • To understand a problem they can not solve Applying To Real Situations Interacting Adult Learner Conscious of Self Conscious of Others • Trainees who participate during training are more likely to retain the knowledge. • Ask trainees about their practices • Ask trainees how they would apply the topic with one of their cases • Encourage trainees to ask you questions • Adult learners are very conscious of not embarrassing themselves in front of colleagues. • Offer advice in a non-condescending manner. • Ask trainees questions about their practices if they are unwilling to share a case. • Discuss personal anecdotes with both good and bad outcomes. They are more likely to discuss their own dilemmas.

29. Helpful Resources

30. AETC website Scavenger Hunt AETC Website Scavenger Hunt Answer Key Work plan Template Stratified Program Budget Sample How to write S.M.A.R.T S.M.A.R.T Goals Assessment Tool Coordinators Checklist Sample 1 Coordinators Checklist Sample 2 Conference Attendants’ Notebooks Preceptorship Procedure Sample Preceptorship Schedule Sample Post-training Thank You Letter Sample Collection of Ice breakers/Exercised/Closing Statements AETC Lingo: Acronyms and Abbreviations References

31. Questions/Comments

32. Thank You! Download your copy from: www.aidsetc.org