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Task Force on Metadata and Electronic Resources Interim Report. OCLC CJK Users Group 2003 Annual Meeting Friday, March 28, 2003 Flushing Branch Library Queens Borough Public Library. Background. April 2002: A voice for investigation
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Task Force on Metadata and Electronic ResourcesInterim Report OCLC CJK Users Group 2003 Annual Meeting Friday, March 28, 2003 Flushing Branch Library Queens Borough Public Library
Background • April 2002: A voice for investigation • June 2002: Executive Board decided to establish the Task Force on Metadata and Electronic Resources • November 2002: Task Force members: • Mikyung Kang (UCLA) • Toshie Marra (UCLA) • Hideyuki Morimoto, Chair (Columbia Univ.) • Zhijia Shen (Univ. of Pittsburgh)
Task Force Charges • Survey OCLC CJK Users Group member institutions as to current cataloging practices for web access to CJK electronic resources through subscription or through free access • Study the current practices and training needs of OCLC CJK Users Group members in cataloging web access CJK electronic resources • Recommend a proposal to promote cooperative cataloging endeavors, in consultation with existing efforts such as Digital Asia Library, etc. among OCLC CJK Users Group member institutions
Survey • To identify current practices and training needs of East Asian studies librarians in preparing metadata for remotely-accessed East Asian vernacular electronic resources • February 12, 2003: Survey announcement • March 10: Received 13 responses from 12 institutions (23% response rate)
Question 1 • Is your library preparing metadata for remotely-accessed East Asian vernacular electronic resources? • Yes: 7 institutions • No, but planning: 1 institution (Oct. 2003) • Not at all: 4 institutions
Question 2 • Which metadata schema is your library using? • MARC21: 7 institutions • DC: 2 institutions • TEI: 1 institution By institutions: • MARC21 only: 6 institutions • DC only: 1 institution • MARC21, DC, TEI: 1 institution
Question 3 • Which name authority controlguidelines is your library using? • AACR2: 8 institutions • Other: 1 institution By institutions: • AACR2 only: 7 institutions • AACR2, other: 1 institution
Question 4 • Which name authority file is your library using? • NAF(LC/NACO): 7 institutions • No name authority file used: 1 institution
Question 5 • Which subject authority file and/or thesaurus is your library using? • LCSH: 7 institutions • In-house file: 1 institution • No subject authority file/thesaurus used: 1 institution • Other: 1 institution
Question 5 (continued) By institutions: • LCSH only: 6 institutions • LCSH and In-house file: 1 institution • No subject file/thesaurus used, other: 1 institution
Question 6 • Which job categories of employees prepare metadata? • CJK catalogers not specifically appointed for processing of electronic resources: 6 institutions • Electronic resources catalogers not specifically appointed for CJK languages: 1 institution • CJK digital library projects employees: 1 institution • Digital library projects employees not specifically appointed for CJK languages: 1 institution • Other (CJK general all purpose staff): 1 institution
Question 6 (continued) By institutions: • CJK catalogers not specifically appointed for processing of electronic resources only: 4 institutions • CJK catalogers not specifically appointed for processing of electronic resources and electronic resources catalogers not specifically appointed for CJK languages: 1 institution • CJK catalogers not specifically appointed for processing of electronic resources and digital library projects employees not specifically appointed for CJK languages: 1 institution • CJK digital library projects employees only: 1 institution • CJK general all purpose staff only: 1 institution
Question 7 • Which professional/administrative levels of employees prepare metadata? • Professional-level managers: 6 institutions • Professional-level librarians: 4 institutions • Para-professional-level staff members: 4 institutions • Library school student: 1 institution
Question 7 (continued) • By institutions: • Professional-level managers and para-professional-level staff members: 3 institutions • Professional-level managers only: 1 institution • Professional-level librarians only: 1 institution • Professional-level manager and professional-level librarians: 1 institution • Professional-level managers, professional-level librarians, and para-professional-level staff members: 1 institution • Professional-level librarians and library school students: 1 institution
Question 8 • Which cataloging system does your library use ? • OCLC CJK: 6 institutions • Local systems: 2 institutions • Connexion: 1 institution • RLIN terminal for Windows: 1 institution By institutions: • OCLC CJK only: 6 institutions • Local systems only: 1 institution • Connexion, local systems, and RLIN: 1 institution
Question 9 • Have your library employees attended any training programs for preparing metadata? • No: 7 institutions • Yes: 5 institutions • ALA/ALCTS Metadata and AACR2 Institute • SCCTP workshops • Workshops organized by local professional organizations • In-house training sessions by resident specialists • OCLC Institute’s Online Library Learning series, Cataloging Internet Resources Using MARC21 and AACR2
Question 10 • Is your library planning to create new or additional positions of specifically-designated CJK metadata specialists? • No, it is unnecessary and/or unrealistic: 10 institutions • No, but we will start planning: 2 institutions
Question 11 • Do you have any concern about your library’s preparation of metadata? • Yes: 12 individuals • Employee training: 9 individuals • Name authority control: 5 individuals • Subject authority control: 5 individuals • Staffing: 5 individuals • Metadata availability through shared bibliographic utility: 5 individuals • Standards as to metadata schemata: 4 individuals • Standards as to metadata content designation: 3 individuals • Other: 4 individuals • No: 1 individual
Question 12 • Do you have any comment on preparation of metadata? • Good move • Number of subscribed electronic resources is small/cataloging work is manageable • More reliable records should be contributed to shared bibliographic utility databases • CJK capabilities desirable in Connexion • Different types of metadata should be explored, e.g. for text, visual materials, arts, EAD • Concern on archiving/maintenance of access
Please send comments to Task Force members: • Mikyung Kang mkang@library.ucla.edu • Toshie Marra tmarra@library.ucla.edu • Hideyuki Morimoto hm2106@columbia.edu • Zhijia Shen zjs2+@pitt.edu
Thank you very much! Task Force on Metadata and Electronic Resources