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Curriculum Changes

Curriculum Changes. Academic Affairs and Office of the Registrar. Curriculum Changes. Requests for new programs Modifications of existing programs Course actions (new courses, course changes, course deletions) Undergraduate Programs & Requirements (degree sheets).

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Curriculum Changes

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  1. Curriculum Changes Academic Affairs and Office of the Registrar

  2. Curriculum Changes • Requests for new programs • Modifications of existing programs • Course actions (new courses, course changes, course deletions) • Undergraduate Programs & Requirements (degree sheets) Oklahoma State University

  3. Curriculum Changes Forms and instructions available at: http://academicaffairs.okstate.edu/faculty-a-staff/61-degree-programs-a-curricular-requests Oklahoma State University

  4. Changes to Degree Programs Oklahoma State University

  5. Curriculum Change Timeline June 2011 New degree programs & requests to offer degrees at new locations must be included in 2012 OSU Academic Plan Summer 2011 or later Submit draft letter of intent for new degree programs & new locations to Academic Affairs Oklahoma State University

  6. New program request Evaluation Criteria • Centrality of the Proposed Program to the Institution’s Mission • Curriculum • Academic Standards for Admission, etc. • Adequate and Appropriate Faculty • Support Resources (library, facilities) Oklahoma State University

  7. New program request Evaluation Criteria • Student & Employer Demand • Unnecessary Duplication • Cost & Funding • Program Review and Assessment – include assessment plan • Location of proposed program and method of delivery Oklahoma State University

  8. Curriculum Change Timeline • Submit anytime Modifications to existing degrees • Program Deletion • Program Suspension • Change of Program Name and/or Degree Designation (BS to BSBA) • Option Addition Oklahoma State University

  9. Curriculum Change Timeline • Submit anytime Modifications to existing degrees • Option Deletion • Option Name Change • Program Requirement Change • Other Degree Program Modification Oklahoma State University

  10. Steps to Approval of Degrees/Options • Department • College • Graduate Council (if appropriate) • Instruction Council • Council of Deans Oklahoma State University

  11. Steps to Approval of Degrees/Options • OSU/A&M Board of Regents • Oklahoma State Regents for Higher Education (OSRHE) • Letter of OSRHE approval posted in Academic Program Approval Tracking onSharePointsite Oklahoma State University

  12. Advertising Degrees/Options New degrees or changes may not be advertised or implemented until OSU receives formal approval from OSRHE; this includes degree requirement sheets NOT being included in the Undergraduate Programs & Requirements publication if approvals are not received Oklahoma State University

  13. Degree Requirement Sheets • The most current version of the 2011-2012 degree sheets are posted on the Registrar website. Contact Dionne Boling for any necessary revisions during the current academic year. • Deadlines for the 2012-2013 degree sheet revision will be provided in Summer 2011. Oklahoma State University

  14. Changes to Courses Oklahoma State University

  15. Curriculum Change Timeline • September 1, 2011 – Arts & Sciences • October 14, 2011 – Academic Affairs Course actions (new courses, course changes, course deletions) submitted to Academic Affairs after approval by department & college curriculum committees Oklahoma State University

  16. Course Actions Requested changes for Fall 2012 • Course to be Dropped • New Course to be Added – select a course number that does NOT appear on SIS screen 128. Oklahoma State University

  17. Course Actions SIS 128 screen – example of what it looks like when checking for repeated courses: Oklahoma State University

  18. Course Actions Requested changes for Fall 2012 Change in Credit Change in Description Change in Number - select a course number that does NOT appear on SIS screen 128. Oklahoma State University

  19. Course Actions Requested changes for Fall 2012 • Change in Title • Change in Prefix (e.g., BIOL to BOT) • Change in Prerequisite Oklahoma State University

  20. Course Actions Any “Change in…” will appear as a repeated course on the transcript For example: Change in course number from 1111 to 1234 Student who takes 1111 in Fall 2010 and 1234 in Fall 2011 will receive credit only for second course Oklahoma State University

  21. Course Actions • General Education Credit – also submit on the general education database http://academicaffairs.okstate.edu/faculty-a-staff/41-general-education • Approval of general education changes by the General Education Advisory Council (GEAC) will appear on GEAC minutes Oklahoma State University

  22. Course Actions • Graduate Credit – course will be reviewed and approved by Dean of Graduate School Undergraduate courses requesting graduate credit must attach syllabus showing additional work required by graduate students. Remember the asterisk! Oklahoma State University

  23. Course Actions • Crosslisting –the same course is offered by two or more departments under different prefixes (e.g., GEOG, POLS, RUSS 3053 Intro to Central Asian Studies) Oklahoma State University

  24. Course Actions When dropping a course or submitting “Change in…”, complete left column PRESENT COURSE AS LISTED IN CATALOG Oklahoma State University

  25. Course Actions For all actions except dropping a course, complete right column RECOMMENDED CHANGE OR NEW COURSE Oklahoma State University

  26. Course Actions For all actions complete STATE REASON FOR REQUEST For new courses, attach Supplementary Information Form and syllabus Oklahoma State University

  27. Course Actions For all course actions, complete bottom box - see Guide for Completion of CAF Oklahoma State University

  28. Course Actions Mode of Instruction – code the mode of instruction for the course as follows: Lecture with lab 00 Lecture with discussion, activity, demonstration, clinic 01 Recitation, seminar 02 Laboratory 03 Internship, Field Experience, Clinical Practice 04 Physical Education Activity, Recreation Activity 05 Speech, Drama, and Journalism Activity 06 Independent Study, Directed Readings 07 Research: Master Thesis, Doctoral Dissertation 08 Individual Instruction 09 Other (explain in 50 letters or less) 10 Oklahoma State University

  29. Course Actions HEGIS CODE – Enter the HEGIS code, located at: http://academicaffairs.okstate.edu/images/documents/hegis.pdf, assigned to the department prefix. CIP Code – http://nces.ed.gov/ipeds/cipcode/selector/ Oklahoma State University

  30. Course Actions Approved for SR/UR/R Grades – Grades of “SR/UR” (satisfactory research, unsatisfactory research) may only be given for thesis or dissertation hours; “R” for master’s degree creative component courses. Oklahoma State University

  31. Course Actions General Education Course – Answer Y (yes) or N (no). Pass/Fail Grading – yes or no. Oklahoma State University

  32. Course Actions Common errors on Course Action Forms • Missing or inadequate reason • Submitted as course modification but extent of changes indicate it should be a new course • On supplemental form, missing documentation of discussion with affected department Oklahoma State University

  33. Course Actions Common errors on Course Action Forms • Missing asterisk on graduate courses • Calculation of credit hours 2-3 lab hours equals 1 credit hour • Contact hours calculated for short course instead of 16 week semester

  34. Course Action Summary Prepare a summary of course action requests • Additions • Modifications • Deletions • Mechanicals – changes to courses that serve as prerequisites to your course Oklahoma State University

  35. Course Action Summary Note: The course action summary is the only documentation presented in the approval process, therefore; the information on the summary must be an exact match of the course action requests. Oklahoma State University

  36. Steps to Approval of Course Actions • Department • College • Graduate College (if appropriate) • Instruction Council Oklahoma State University

  37. Course Action Forms and Catalog Course Descriptions Course Descriptions: Changes/New Courses - the highlighted areas of the course action form on the left are items that affect the course description on the right: Note: Please provide catalog-ready descriptions, no further editing will occur. Oklahoma State University

  38. Questions? • Diane Jones & Gail Gates Academic Affairs 4-8788 • Christine Nichols Classroom Scheduling Office of the Registrar 4-6885 • Dionne Boling Publications Office of the Registrar 4-6878 Oklahoma State University

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