Ector County Courthouse Needs Assessment Study Status Report

1. Ector County Courthouse Needs Assessment StudyStatus Report Brinkley Sargent Architects Greg Read Gina Irwin January 12, 2015

2. Goals of Study • Analyze current departments and determine future space needs in order to accommodate future growth. • Establish condition and constraints of existing Courthouse building and site and determine ways to satisfy future space needs. • Determine the acreage needed to accommodate the future building and parking needs. • Establish Viable development options with total project budgets and project schedules.

3. Needs Assessment Methodology Population and other factors Org Charts and Comparable Data Conduct On-Site Staff Meetings Departmental Space Needs Total Square Footage (all facilities in study) Development Options and Budgets • Gather Facts • Develop research forms for staff to complete • Review current and future organization charts • Review current building / site plans • Conduct Meetings • Meetings with key staff from each department • Identify department procedures w/future flexibility • Determine Space Needs • Identify staff and work spaces • Determine appropriate size for support spaces • Establish Total Square Footage needs • Develop Options and Pricing • With needs established and site and existing building reviewed, develop options for satisfying needs and project budget

4. Study Basis • Study based upon County resident population at 2034 Source A – County provided data Source B – based on Texas State Data Center 0.5 migration method Source C - based on Texas State Data Center 1.0 migration method 200,000 used for 2034 - County consensus

5. Needs Assessment • Have met with staff 3 times and reviewed projected space needs for 10 and 20 years. • Departments involved in the study:

6. Staffing Analysis • New staff to service projected needs

7. Comparable County Staff

8. Court Statistics – District Court

9. Court Statistics – County Court

10. Space Standards • Space sizes are defined by function • Workstation or private office? • Right-sizing for function by position • Sketched specialty spaces to determine proper size by use

11. Additional Right Sizing • Addressed handicap accessibility requirements • Security • Increased capacity at security checkpoint for public • Added security checkpoint for staff • Separation of flows through building – distinct movement of public, staff, and detainees • Creating defined public circulation, waiting and court conference spaces to accommodate future needs • Jury Pool size to meet future court demands

12. Space Saving Measures Taken • Shared holding between two District Courts • Standardized all court audience sizes, except CPS court • Shared break and work areas between two District Court Admins, typical • Adjusted current filing methods to provide more efficient, condensed filing footprint • Future staff workspaces in some departments will be short-term file storage space; allows for departments to convert to digital files over time

13. Building Needs Courtrooms for 2034 • District Court – 5 (at present, 4 are required) • Attorney General Court – 1 • County Court at Law – 3 • Child Protective Services Court – 1 • TOTAL = 10* Status of Square Footage Needs • Projected 2024 Courthouse SF = 168,503 SF • Projected 2034 Courthouse SF = 183,383 SF *Total does not include 2 shared Justice of the Peace Courtrooms

14. Building Needs – Possible Reductions • JPs are moved to respective districts • Reduction of conference/meeting spaces at District Attorneys Office • No off-site storage brought to courthouse • Utilize roof top mechanical systems Status of Reductions • 2024 Courthouse SF = 152,488 SF (-15,663 SF) • 2034 Courthouse SF = 168,328 SF (-16,093 SF)

15. Current Building • Ector County Courthouse • Original Structure built in 1938 • Additions in 1964 and 1985 • Total Square Footage of facility = 138,180 sf • Due to structural inefficiencies (estimate 8% loss), useable area of the existing facility = 127,125 sf • Existing Parking = 212 spaces • Assigned Parking = 37 + 4 = 41 • Approximate Public Parking in Lot = 171

16. Current Building - Basement

17. Current Building – Level 1

18. Current Building – Levels 2 and 3

19. Current Building Analysis

20. Building Analysis – Primary Issues • Lack of compliance with current codes if renovation is undertaken • Building Codes • Texas Accessibility Standards / ADA • Texas State Energy Code • All mechanical, electrical, and plumbing systems have met or exceeded anticipated service life • Current layout not conducive to select demolition or partial renovation – all internal space needed to accommodate projected growth and resolve security issues

21. Security/Circulation

22. Security/Circulation

23. Security/Circulation

24. Building Analysis – Primary Issues • Lack of compliance with current codes if renovation is undertaken • Building Codes • Texas Accessibility Standards / ADA • Texas State Energy Code • All mechanical, electrical, and plumbing systems have met or exceeded anticipated service life • Current layout not conducive to select demolition or partial renovation – all internal space needed to accommodate projected growth and resolve security issues • Current value remaining in building limited to structure and exterior screening walls

25. Renovation Considerations • Single Phase Renovation • Temporary Court Space Costs • Finish Out • Tele/Data • Rent • Moving Costs (twice) • Environmental remediation of existing building • Multi Phase Renovation • Extended Construction Time • Temporary Court Space Costs • Finish Out • Tele/Data • Rent • Moving Costs Environmental remediation of existing building • General Renovation Considerations • Impact to public needing to conduct business in construction zone • Impact to staff operating in construction zone • Potential lost County revenue due to departments being shut down for periods of time for construction issues or moves

26. * Balance is current useable area minus possible reductions square footage

27. Capacity of Existing Site • Adds required square footage • Maintains current on-site assigned parking, but does not secure parking • Does not address other parking needs Addition Existing Court Facility Basement Third Second First

28. Established Parking Needs • In a typical day, each type of parking area was reviewed to accommodate the entire facility: • Enclosed/Secure Staff • Secure Staff • Secure County Vehicles • Take-Home • Shifting • Total calculated spaces = 294

30. Parking • City Zoning has no required parking in Central Business District; however, if calculated for a non-CBD site, expected parking = 561 spaces. Zoning Count 561 Staff Count -294 Needed to cover Zoning/Public 267 • Existing Public Parking is 171, so the deficit in public spaces is: 267 – 171 = 96 spaces

31. Next Steps • Public Meeting(s) • Review Renovation Options • Analyze Potential New Site(s) • Create Budgets for Options • Present Findings • Finalize Report

32. THANK YOU