Geospatial Technologies Governance

1. Geospatial Technologies Governance Jim Knudson Director, Geospatial Technologies jknudson@state.pa.us 346-1538

4. Should be online in April 2004

5. GT Governance Discussion • What are Geospatial Technologies? • GT Guiding Principles • Agency GIS Users • Other state models • GT Governance Model • GT Initiatives • Needs and Responses

6. What are Geospatial Technologies? • Geographic Information Systems (GIS) – ability to manipulate geographic/spatial data using desktop and web-based intelligent mapping tools. GIS provides a visual interface to database records. Because the map is intelligent, the user can interact with the map to determine attributes, or select a database record and view it on a map. GIS includes many spatial analysis tools. • Global Positioning Systems (GPS) – locating device based on orbiting satellites and triangulation • Spatial Database Technologies – ability to store spatial/coordinate information natively in the database • Automatic Vehicle Locator – tracking of GPS-enabled vehicles on a map in real-time (e.g. State Police vehicles)

7. Why Geospatial Technologies? • A picture is worth a thousand words! • Humans are visually oriented. • GIS is a data integrator, allowing different and disparate databases to be overlaid using geographic location as the integrating mechanism. • GIS is ‘layered’, allowing the user to view different layers to determine spatial relationships that exists. Detail can be turned on as the user ‘zooms in’ and is turned off as the user ‘zooms out’. • Maps are completely interactive – select a feature, view attributes, track real-time events, model potential events (e.g. chemical plumes), create reports with selected features, etc.

8. What is GIS? • A visualization and analysis tool • Intelligent mapping – map graphics and database interaction • Multiple layers of information • Ability to communicate information through maps • Change detection – what happens over time • “All issues have a geography” (Ex-Gov. Jim Geringer, Wyoming)

9. What is GIS? • An information integration tool • Data from different programs can be integrated using physical location • Features are distinct map layers • Imagery provides contextual information • Integration of data from multiple business systems or integration with business systems

10. What is GIS? • An agency information sharing tool: • Intranet tool to serve data internally to individual agency and other executive agencies • Agency information can be shared with all Commonwealth agencies • e-Government tool to serve the citizens via the Internet • Information can be shared with external parties • Map provides intuitive communication medium

11. GT Guiding Principles • Create data once, use it a bunch • Reduce overlap and duplication of efforts • Support the Governor’s initiatives • Provide Homeland Security support • Create and communicate standards initiatives • Provide leadership, coordination, and governance • Maintain current knowledge of agency operations and business • Participate in enterprise projects and make them successful • Develop an enterprise strategic plan • Identify, prioritize, and build enterprise assets and resources (e.g. imagery, geocoding solution) • Promote strategic sourcing and enterprise licensing for commercial data and software • Seek sustainable funding sources and achieve sustainability of operations • Manage contracts actively and effectively • Communication is critical to the mission

12. Administration Aging Agriculture DCED DCNR DEP DMVA DPW Education Fish and Boat Game Commission Health Insurance Labor and Industry PEMA PENNDOT PHMC PSP Agency GIS Users

13. Surrounding State GT Models • Maryland • Ohio • Delaware • New Jersey • New York • West Virginia

14. Maryland • Merged MLOGIC and MSGIC for GIS coordination • I-Plan complete • FEMA grant applicant • EMA and GIS not coordinated

15. Ohio • Jointly funded data acquisition with counties • OGEMS - data and applications created by multi-agency task force • Statewide planning /local authority

16. Delaware • National Map pilot • USGS field office located there • 1 foot statewide imagery • Geospatial “barn-raising”

17. New Jersey • 12 person GIS staff at OIT level • NJMAPP • shared applications • standards • Statewide 1:2400 Orthophotography by 2003, 2nd round • incentives/seed money • Internet data share • county/county and county/municipality coordination

18. New York • Statewide Ortho project accelerated to 3 years from 4 years • Spring’04 delivery of roads,addresses,images (a la PAMAP) • 100 HS layers complete • GIS Responders list • Mobile GIS built and GIS simulations run • High visibility • 35 GIS people in OFT

19. West Virginia • $15 Million statewide Ortho program begun 2002 • Developing Internet based EMS • Addressing Board coordinating counties

20. The Case for GT Governance in Pennsylvania • 67 Counties, 2500+ municipalities, no cooperation • $5M+/year spent by agencies on contractors • 1 Staff • No GIS data standards • 18 agencies using GIS • No coordination • Overlapping efforts at state and local level and in multiple state agencies • No formal data stewardship • No current statewide imagery asset • 4 current Homeland Security/Incident Response systems now, one on the drawing board, all need GIS, all have different GIS solutions today

21. The Case for GT Governance in Pennsylvania • 5 new agencies interested now, others learning • Lots of legislative interest – House IT Advisory Council is working on a resolution in support of GIS and PAMAP • Trying to achieve sustainable funding for PAMAP program to establish program office at DCNR Topo/Geo, collect statewide imagery every 3 years, share county data • Federal initiatives for Geospatial legislation • Many funding streams available from multiple federal partners and programs

22. GT Governance Model

23. GT 2004 Initiatives

24. GT Needs and Responses • Issue: GT Coordination, leadership, and communications • OA/OIT needs a global view of Commonwealth GT activities • Need to build cooperation across state agencies • Need to create state/county data sharing relationships • Need for a strategic plan for the entended enterprise • Coordination, leadership, and communications Initiatives • Regular meetings with agencies • Governance/coordination includes executives, IT, and user communities • Coordination, communications, and participation with local government groups such as CCAP, PLCM, PSATS, PSAB • Legislative meetings to discuss GIS • Changes in governance to engage agencies at different levels – executives, IT, users • Coordination with PaMAGIC • Coordination with federal partners • Coordination with vendor, consultant, and contractor community • Creation of a GT strategic plan to define the roadmap • Creation of a GT website for information access • Plans for a quarterly electronic newsletter

25. GT Needs and Responses • Issue: Standards • State needs data standards to allow vertical data sharing between locals and the state in support of PAMAP (also state to feds) • Data on PASDA Clearinghouse is in Shapefile format, but not standardized. Every data set requires a different workflow once downloaded in order to put it into the user’s required format • State grants to local partners should have a project data standard so that project data can be provided back to the state in GIS format • Standards Initiatives • Creation of Pennsylvania Geospatial Data Sharing Standard (PGDSS) to facilitate data sharing between counties and the state as part of the PAMAP program • Standardization of GIS Data Shapefile map projections and datum for all datasets on the PA Spatial Data Access (PASDA) website so that only have one (known) workflow for all data sets downloaded to integrate into user’s system • Definition of state grant program GIS data standards for funded projects so we can build a grant information system and visualize where we have spent state funds on local projects

26. GT Needs and Responses • Issue: Homeland Security/Incident Response System GIS • Need to have a consistent GIS for all HS/Incident Response systems in order to establish a common operating picture • Need to work on creating Critical Infrastructure GIS data layers • Need to define real-time GIS information needs and address enterprise-wide • HS/ER System GIS Initiatives • Established a Homeland Security GIS Task Force • Multiple state agencies and one county GIS/Emergency Management participant • Maintaining the GIS Critical Infrastructure master spreadsheet • Will operate as a think tank to provide input to programs • Design a new GIS data architecture for all agencies to use • Quit building complete copies of all data inside each agency • Build a GIS distributed data server infrastructure where data is stored once and accessed by all agencies (at CTC, redundant servers) • Agency servers only need to contain agency-specific data • Critical Infrastructure Data Creation • Assigning agency data stewardship • Trying to get PAMAP data sharing program with counties going • Examining external options to help solve the data creation/maintenance problems • Real-Time GIS Data • Exploring Weather data – looking at a solution for NWS and GIS real-time weather plus web-browser access to weather imager and forecasts for entire commonwealth, including county EMAs

27. GT Needs and Responses • Issue: Enterprise Licensing • Each agency licenses software and data separately • Should we consolidate licensing, taking current agency funding into OIT and augmenting with additional $$$? • Enterprise Licensing Initiatives • Commercial Data (primarily GDT) • 9 agencies license third party commercial data for mapping and address geocoding at an annual cost of $300K per year. • Need to decide on data solution – GDT, TeleAtlas, NavTech • ESRI Software • 18 agencies are currently paying $500K/year in new licenses and maintenance.

28. GT Needs and Responses • Issue: Build Enterprise GIS Assets to solve common problems • Every agency using GIS and many that aren’t using GIS have an address geocoding and address standardization/validation problem • Many GIS agencies have duplicated sets of boundaries – zipcodes, counties, etc • There is a need for statewide imagery and a higher accuracy DEM • Some agencies cannot afford GIS Hardware and Software • Enterprise GIS Assets Initiatives • Create a Geocoding/Geolocating Server for the Commonwealth – • This application and database would provide a one-stop shop for address geocoding and address validation/standardization using XML, available to desktop apps, intranet, and Internet applications. Would provide standardized address, quality code, lat/long • Would provide feature searches for finding locations on a map that are not application/agency specific - boundaries (county, municipal, zipcode, congressional, school districts, etc.), name lookup, etc., return as a point or bounding box • CTC/ESF Server Farm Enterprise GIS Assets • Citrix deployment of ESRI desktop software – pilot project • Enterprise intranet GIS mapping server environment for hosted applications.  Will purchase ArcSDE and ArcIMS for intranet mapping applications and will use the Oracle servers and licenses already at CTC/ESF for the database. Agencies will sign hosting agreement to use resources. • Build data server architecture to store data once that all agencies can use (e.g. Imagery server, basemap server, homeland security server, etc.) • Digital Imagery for PA – • Statewide USDA 1m CIR (DCNR paying) • PAMAP - $4.5M/year for first 3 years to complete entire state

29. GT Needs and Responses • Issue: Sustainable Funding • Funding for agencies, for counties, and for enterprise inititiatives is uncertain and we usually end up with shortfalls • There are many enterprise opportunities for improvements, but they require sustainable funding • Agency dollars could be pooled under OIT/GT office to get volume discounts • Sustainable Funding Initiatives • OIT has made GIS a priority by establishing the GT office and including GIS as part of the strategic planning, agency profiles, and Communities of Practice Legislature is looking at sustainable funding for PAMAP • There are some opportunities for DHS funding • There are some other smaller grants or partnership opportunities working with independent organizations, foundations, and the feds • GT will keep beating the bushes looking for funding opportunities

30. Agency Roles for GT Governance • Executive sponsorship within each agency, so that executive staff understand what the capabilities are, why GT is important, to establish the GT Governance structure, and that we need action now • Identify opportunities for increased effectiveness in resource utilization – staff, IT resources, training needs • Identify the key issues that each agency is facing regarding GT • Designate resources to serve on the Steering Committee • Attend the monthly GTC (user) meetings • Funding for enterprise approaches (PAMAP, consolidated licenses, etc.) • Work to developed a coordinated GIS effort within each agency

31. Questions?