IT Advisory Board Geospatial Technologies (GT) Presentation

1. IT Advisory BoardGeospatial Technologies (GT) Presentation 02 August 2004 Jim Knudson State GIS Coordinator Director, Bureau of Geospatial Technologies Office for Information Technology, Office of Administration 210 Finance Building 346-1538 jknudson@state.pa.us http://www.bgt.state.pa.us

2. GT Presentation • Intro to GT • GT Governance Model • GT Issues • BGT Initiatives • GT Barriers • GT Opportunities • Discussion Points

3. Intro to GT

4. GIS/Geospatial Technologies • Intelligent mapping – database + visualization • Think MapQuest on steroids • Multiple layers of information • Imagery and intelligent features (KOZs, Roads, Voting location) • Information access, visualization, analysis, reporting • Data and system integration • eGov initiatives – serving public • Primary Administration Initiatives require it for: • Homeland Security • Economic Development • Landuse

5. GT Governance

6. GT Governance Need - History • 20+ agencies using GIS • 67 Counties, 2500+ municipalities, no cooperation • No Commonwealth Champion • Lack of agency executive education • No GIS data standards • No software interoperability • No coordination, except within some agencies • Numerous overlapping and duplicative efforts at state and local level and in multiple state agencies • No formal data stewardship • No current statewide data assets • GT capabilities are needed by majority of agencies

7. GT Governance Model

8. Administration1 Aging4 Agriculture4 Community/Economic Development1 Conservation and Natural Resources2 Education1 Emergency Management3 Environmental Protection2 Fish and Boat2 Game Commission2 General Services1 Health4 Historical and Museum Commission2 Insurance1 Labor and Industry1 Military and Veterans Affairs (PA Guard)3 PENNDOT2/3 PENNVEST2 Public Welfare4 State Police3 20 Agency GIS Users Today CoP Key 1– GGO 2 – Environ 3 – PubSaf 4 – HHS Agency Key eGov Enterprise Growing eGov Desktop Pretty Pictures More added quarterly – expect 4 new agencies in 2004

9. GT Issues

10. GT Issues • People • Staff resources stretched thin • Too many contractors • Recruitment difficult • Data • Largest cost • No central database • Duplication of efforts • Lack needed statewide data layers – imposes risk and hampers administration initiatives • Technology • GIS and IT not aligned in many agencies • Training needs • Lack of standards • No Enterprise Architecture

11. Decentralized Model • Currently have a decentralized GT model • BGT is reviewing operations, projects, procurements • No defined Commonwealth standards • Not asking for agency resources, no redirection of funding • Duplicative investments and redundant costs across agencies for HW, SW, data, application development • GIS not involved in IT • Lack of agency and executive focus • Lack of complement to complete work efficiently

12. BGT Initiatives/Issues

13. BGT Initiatives • Commonwealth GT Data Standards • Commonwealth GT Strategic Plan • Commonwealth Enterprise Assets • Imagery – USDA Partnership, PAMAP • Weather GIS – Homeland Security Funding • Enterprise Architecture Project • Address Geocoding Server • Routing Server • Basemap Server • Digital Elevation Model (3D modeling, flood insurance program, state water plan, homeland security, transportation, etc.)

14. BGT Initiatives • Enterprise Training Program • Software Availability Program • Commonwealth GT Coordination • Wireless 911 – GIS acceptable uses • SHSGP/RCTTF - GIS acceptable uses • Health EMS Grants – GIS acceptable uses • PENNDOT Transportation Grants – imagery • State GIS Data Clearinghouse

15. BGT Initiatives • Commonwealth/statewide approach • Fund with DHS grants as possible to complete important initiatives ($1.5M won, $800K new proposal) • Agency and local government coordination – do business more efficiently and effectively, review procurements • Support agency technical support needs

16. BGT Issues • New bureau • Very small staff • Very small operating budget in FY04, stretched to the penny ($1,050,000) • Need to show local government progress • Balancing agency needs vs. Commonwealth needs and strategy • Education on technology and capabilities needed in all agencies and executive staff

17. GTAC – 2004 Approved Plan • Address Geocoding/Geolocating Server • Routing/Trip Directions Server • Citrix GIS Desktop Pilot Project/Production Platform • Browser/GIS Weather Servers for HS - $1.5M SHSP Grant • Imagery • USDA/FSA NAIP Statewide 1m CIR Project Status ($326K) • PAMAP - $5.5M required - $1.5M promised by DCNR for Year 1 of first 3-year cycle • PAMAP Strategic Plan – DCNR Lead/OIT assistance/approval • Digital Elevation Model? • State GIS Data Clearinghouse (PASDA) • Data Systems Enterprise Architecture/Consulting • Data Policy/Data Security/Right to Know issues • Commonwealth Agency Training Program • Data Sharing Standards (PGDSS) • Commonwealth GT Coordination, Communications • Homeland Security/ER/Public Safety GIS

18. GT Barriers

19. Barriers • People • Existing support staff stretched too thin • Too many contractors • Not enough training • Lack of centralized organization/coordinator in some agencies • Lack of IT coordination in many agencies • Lack of job classification and civil service makes external recruitment very difficult

20. Barriers • Data • Largest cost item • Accurate and current statewide data layers don’t exist • All levels of governments paying for same data collection and maintenance, wasting taxpayer dollars • Lack of state program for central procurement for the Commonwealth • Lack of central data repository to support stewardship • Lack of standards and strategy • Starts with imagery - PAMAP • Need to collaborate with counties and municipalities and cost-share with federal partners

21. Barriers • People • Existing support staff stretched too thin • Too many contractors • Not enough training • Lack of centralized organization/coordinator in some agencies • Lack of IT coordination in many agencies • Lack of job classification and civil service makes external recruitment very difficult

22. Barriers • Technology • Too technology focused, not enough business focus • Not aligned with IT organizations in many cases, or not supported enough by the agency • Not enough technology resources – HW/SW, storage • Lack of Enterprise Architecture • Technology constantly changing • Need web development skills as well as GT skills • Training needs not met

23. GT Opportunities

24. Opportunities • Change Commonwealth government operations – agencies and local governments • Serve business partners and public better • Make available Commonwealth funding go farther – spend once for all interests at state level for statewide data products, control standards, improve inter-government relations • Homeland Security – citizens and property • Economic Development – significant opportunities once imagery and parcels are completed • Landuse – requires imagery and intelligence to analyze change in landscape – need to visualize and analyze zoning, growth areas, greenfields, brownfields, etc.

25. Discussion Points

26. Discussion Points • How can we catch up with surrounding states? • Can we address agency complement problems? • Should we build a centralized pool of additional GT staff resources to assist agencies and support administration initiatives? • How do we address training and technology problems and recruit knowledgeable staff? • Should State GIS Coordinator interview and perform annual review of GIS Coordinators in other agencies like CIOs? • We need more support for Homeland Security/Public Safety initiatives! • We need some dedicated IT resources who understand GT and can design, build and deploy web applications • Funding is not adequate for data requirements (#1 imagery, #2 elevation, #3 parcels, #4 roads, #5 streams, #6 buildings, #7 HS Critical Infrastructure layers)