Sydney Region ICT Day

Sydney Region ICT Day ICT Update Term 1 2010

Agenda • Term 1 2010 Technology Update • Interactive websites • Organising media (photos and videos) with Adobe software • School Website Service • 2010 Connected Learning Awards • K-6 ICT showcase (Primary School days only) • Digital Education Revolution (7-12)

Wrap up of ICT Day – T4 2009 • Term 4 2009 Technology Update • Interactive websites • YouTube and Premiere Elements • ICT Professional Development (HS day only) • Integrating ICT into Teaching and Learning (Primary days only) • Adobe Software on T4L • Digital Education Revolution (HS day only) • K-6 ICT showcase (PS days only)

Term 1 2010 ICT Update • T4L Rollout:server installs, backup & UPS recommendations • Interactive Classrooms Project • Discretionary Purchases of ICT equipment • Password security • Digital Education Revolution • New DET portal and other DET links • Sydney Region ICT initiatives • BlogED • ActivStudio

T4L - 2010 • 2010 is the second year of the new T4L rollout • The 2010 program has been separated into two Phases; Phase 1 is for Hunter/Central Coast, Northern Sydney and Western NSW regions only with Phase 2 for schools in other regions. • Phase 1 has commenced • Phase 2 will be in semester 2

T4L - 2010 • P5/P6 schools received their entire rollout in 2009 and should (under the current plans) receive no more until 2013 • Sans Souci and Matraville Soldiers Settlement PS were part of a platform change program and received their full allocation up front. • All other Sydney Region schools to receive their next ¼ allocation in Semester 2 this year • Schools should consider their T4L order for 2010. What needs replacement? Your Server?

T4L – 2010 • T4L (Hardware) Website: • http://tinyurl.com/t4lwebsite • Existing Acer Notebooks: • 802.11n 5GHz Wireless adapter now available • $35 each • This allows Acer laptops to connect to DER Wireless in High Schools

Backing Up your School Server • Backup is an important part of any server setup. It provides the necessary resources to recover lost files which may result from user error up to complete server crashes. Backup and restore systems are a part of any recovery plan. • In Planning for backup requirements you should consider providing at least three times the possible data capacity of your server to allow for backup file history. • Schools should not rely on a single Backup Solution to backup critical files but use a range of solutions within their setup. • Part of the Backup Strategy should include an Off-Site component where some part of the backup is stored away from the school for essential files.

Backing Up your School Server • Note: • There is no automatic Offsite Regional Backup. • Backup is a school issue.

Option 1: External USB HDD (x 3) • Each week the active drive is manually removed and the next drive connected. • Minimum of three drives is required. Small – Medium Primary School Large Primary/High School Seagate Freeagent 1.5TB 3.5” External Drive (with external Power supply) $178 each • Seagate Freeagent Go 500G 2.5” External Drive • (powered from USB port) • $178 each

Option 2: Network Attached Storage • Network Attached Storage (NAS) consists of one or more hard disk drives in a chassis that attaches to the network. Units containing multiple drives can be set up as RAID 1 (2 drives, mirrored) or RAID 5 (Minimum 3 drives) thus providing additional data protection in the event of drive failure. • NAS units would be best placed in a secure location in a different building from where the servers are located. • Note: • NAS does not provide offsite capabilities. • Security on files stored on the NAS devices is provided by your Active Directory (Windows Server) • NAS devices can also be used to store multimedia files such as photos etc.

Option 2: NAS Device • Buffalo TeraStation Pro II TS-H4.0 - NAS - 4 TB • (3 Tb with RAID 5) • $1298 • Buffalo TeraStation III - 8 TB NAS with Gigabit Ethernet B • (6 TB with RAID 5) • $3689 • QNAP TS-809 NAS with Gigabit Ethernet (8 x 3.5” Bays) • $4028 with 8 x 1 TB Drives (7 TB with RAID 5) • $4636 with 8 x 1.5 TB Drives (10.5 TB with Raid 5) • $5676 with 8 x 2 TB Drives (14 TB with RAID 5)

USB Drives vs NAS External USB Drives NAS Devices + No swapping of drives required + RAID 5 offers some additional redundancy + Provides for storage of multimedia files + Active Directory Security applies. + NAS can be placed in secure location away from server + Larger Capacities available + Can also be used to provide storage for other files eg Photos - Does not provide Offsite backup • + Cheaper option • + Provides OFFSITE backup • - Should be replaced each year. • - Must be Manually swapped each week. • - No Security on files • - Backup device is placed in Same room as server. • - Limited in Size

Uninterruptable Power Supplies • UPS protect servers from power outages • Power outages can lead to server hardware and software issues • APC UPS’s come with Powerchute software to shut servers down. • APC UPS are available through DELL.

E-waste –Reverse garbage Reverse Garbage picks up Ewaste from schools and not-for-profits for free. http://reversetheitguy.wordpress.com/you-donate/

Any Questions on T4L and servers?

ICP Phases 1 & 2 Schools SSC Balmain Campus SSC Blackwattle Bay Campus SSC Leichhardt Campus Taren Point PS Tempe HS Tempe PS Tharawal PS The Jannali HS Ultimo PS Wilkins PS Woolooware HS Woronora River PS Alfords Point PS Arncliffe PS Arncliffe West Infants School Australia Street Infants School Bangor PS Bondi Beach PS Botany PS Bronte PS Camdenville PS Carlton PS Chifley PS Clemton Park PS Cleveland Street Intensive English HS Conservatorium HS Cronulla South PS Dulwich Hill PS Engadine HS Ferncourt PS Fort Street HS Gardeners Road PS GRC Hurstville Boys Campus GRC Oatley Senior Campus GRC Peakhurst Campus GRC Penshurst Girls Campus Gymea Technology HS Heathcote HS Illawong PS J J Cahill Memorial HS Kingsgrove HS Kingsgrove North HS Kyeemagh Infants School Lucas Heights Community School Maroubra Junction PS Marrickville HS Marrickville PS Marrickville West PS Matraville Soldiers Settlement PS Matraville Sports HS Menai HS Menai PS Nicholson Street PS Open HS Penshurst West PS Randwick PS Rose Bay Secondary College St Peters PS Sydney Distance Education HS Sydney Distance Education PS

ICP – Phase 3 – S1/2009 Plunkett Street PS Rainbow Street PS Ramsgate PS Randwick Boys HS Randwick Girls HS Rozelle PS Sans Souci PS Stanmore PS Summer Hill PS Sydney Boys HS Sydney Girls HS Sydney Technical HS Sylvania Heights PS Sylvania HS Vaucluse PS Yeo Park Infants Kegworth PS Kensington PS Kogarah HS Kogarah PS La Perouse PS Leichhardt PS Lugarno PS Malabar PS Mascot PS McCallums Hill PS Moorefield Girls HS Newtown HS of Perf Arts Paddington PS Peakhurst PS Penshurst PS Abbotsford PS Annandale North PS Annandale PS Ashbury PS Athelstane PS Beverly Hills PS Birchgrove PS Blakehurst HS Blakehurst PS Brighton-Le-Sands PS Burwood Girls HS Canterbury Boys HS Canterbury Girls HS Canterbury PS Caringbah HS Connells Point PS Coogee PS Cronulla HS Croydon Park PS Croydon PS Darlington PS Dobroyd Point PS Drummoyne PS Endeavour Sports HS Glenmore Road PS Gymea Bay PS Hurstville Grove Infants Hurstville PS Hurstville South PS James Cook Boys HS

ICP – Phase 4 Schools Loftus Public School Matraville Public School Newtown North Public School Oyster Bay Public School Pagewood Public School Peakhurst South Public School Peakhurst West Public School Port Hacking High School Rockdale Public School Rose Bay Public School South Coogee Public School South Sydney High School St George School Waverley Public School Glebe Public School Green Square School Alexandria Park Community School Ashfield Boys High School Bellevue Hill Public School Bexley North Public School Bundeena Public School Crown Street Public School Darlinghurst Public School Double Bay Public School Dulwich High School of Visual Arts and Design Earlwood Public School Eastlakes Public School Erskineville Public School Haberfield Public School Jannali Public School Kareela Public School Kirrawee High School These schools were installed during Semester 2 - 2009

ICP – Phase 5 Schools Bardwell Park Infants School Bonnet Bay Public School Botany Bay EEC Bridge Road School Caringbah North Public School Carinya School Como Public School Como West Public School Edgeware School Engadine Public School Five Dock Public School Forest Lodge Public School Green Square School Gymea North Public School Heathcote Public School Kingsgrove Public School Kurnell Public School Loftus Public School Maroubra Bay Public School Marton Public School Miranda Public School Newtown North Public School Newtown Public School Oatley Public School Oatley West Public School Orange Grove Public School Oyster Bay Public School Petersham Public School Royal National Park EEC St George Hospital School Sydney Childrens Hospital School Wairoa School Waterfall Public School Woniora Road School Woolooware Public School Yowie Bay Public School These schools are being installed during Semester 1 - 2010

ICP – Phase 6 – Semester 2-2010 Semester 2 – 2010 - EVERYONE ELSE Phase 6 schools will need an on-site assessment to be completed If your school has considered the room you would like for your Connected Classroom contact Bambos to organise this visit during Semester 1 2010 bambos.meitani@det.nsw.edu.au0408 640 208

ICP – Virtual Excursions Distance and Rural Technologies http://dart.det.nsw.edu.au/html/events.html

Any Questions on ICP?

ICP Discretionary Purchases All IWB Bundles purchased directly from vendors The standard bundle including Sanyo UST Projector with either a Panaboard or Smartboard are ordered through the vendor http://tinyurl.com/ICPbundles

ICP Standard Bundle Bulk pricing for 3+ rooms available

ICP Mobile Bundle

ICP Value Bundle

Discretionary Purchases – Imaging devices(Printers /copiers/faxes) https://detwww.det.nsw.edu.au/procurement/products/imaging/index.htm Ordering Process: No longer ordered through DET procurement. Select which type of device you wish to order by familiarising yourself with the models and options available. Complete and submit the Information Requirements Form. This form is used to provide the relevant supplier with useful information to talk to you about specific requirements. It is not an Order. Choose your printers based on your actual usage requirements. Exceeding the monthly duty cycle can void your warranty!!!

Discretionary Purchases - Imaging devices Upon receiving your Information Requirements Form, the DET partner supplier will contact you to help select the most appropriate model and will send confirmation of the model and pricing. Raise a Purchase Order for the agreed equipment being sure to include a contact name, phone number and delivery address, and submit directly to the supplier. Choose your printers based on your actual usage requirements. Exceeding the stated monthly duty cycle of the printer will void your warranty!!!

Any Questions on Purchasing?

ICT excellence

Improving DET Password Security • Many teachers in NSW have had their Portal ID taken over by students • So they can watch YouTube and access other sites normally blocked for students • This occurred because many teachers have an easily guessable “Secret Question” • In an email from State Office Data 4/12/09, it was announced that THREE secret questions would be implemented

Improving DET Password Security • The setting of the three secret questions must be instigated by the USER. They will not be set until YOU choose to set them • Go to My Profile in your Portal to set them • The first two questions are choices from a list of preset questions. The third can be a user-definable question • Only 15% of teachers have set their three Qs all others still only have the one question set

Improving DET Password Security • Remember, if anyone gets into your DET Account, they can email as you, get your bank, home address and phone details and even apply for leave on your behalf • As a teacher, the student can access SBSR and adjust their and other students’ reports • The DET Portal now hosts many corporate applications – eg. ERN, EMU, SMU, BlogEd – All are compromised by lax password security

Improving DET Password Security • It is always better to never have to resort to “Secret Questions” to unlock your account(s) • Make your passwords for each account and webservice: Complex, Unique AND Memorable • Here are strategies you might want to consider: • http://tinyurl.com/DETpasswordtips(Intranet) • http://tinyurl.com/betterpasswords • Tell your staff they must keep their DET Account secure, do not give your details to anyone, including IT support staff!

Student Password Security • Generic passwords should be avoided. • For example, the password “k” for all Kindergarten students. • Generic passwords can lead to unidentifiable Internet use, the potential for cyber bullying and unauthorised email access.

eMail Phishing Scams • Memorandum in inPrincipal 19 Feb 2010 • Phishing is a fact of Internet use • People from around the world try to get you to provide your username / password for various services such as banks, credit unions, facebook etc. • Email arrives asking you to verify your details via a link to a real-looking, but bogus website • These sites will NEVER email you asking for this detail – do NOT fall for it. • Forward the phishing email to abuse@det.nsw.edu.au

Email, Spam and Phishing Many school staff are complaining about Spam and Phishing emails arriving in their mailbox Spam & Phishing are a fact of life and we must be aware The vast majority of email arriving at NSW DET’s mail server is NOT legitimate email We only see a trickle of Spam that the filters miss If you receive Spam, you can forward it to “abuse” or just delete it. Teach your staff that no-one will legitimately email them asking for personal details – this is Phishing. Advice for Dealing with Spam can be found at this DET Intranet site –http://tinyurl.com/detspam

Any Questions on passwords?

Digital Education Revolution

Digital Education Revolution Wireless Progress W1 complete. W2 underway. 80 schools in NSW complete. W2 to be finished by August. W3 for demountables and SSPs under investigation. Trial started W2 Schedulehttp://tinyurl.com/DERNSWwebsite

Faster, stronger, longer. • Thinkpad x100e 2010 Laptop

Bulletin Feb 2010. • https://detwww.det.nsw.edu.au/media/downloads/deptresources/majorprojects/dernsw/newsupdates/yr2010/feb/feb2010.pdf • Checklist for Principals • TBA Next inPrincipal • Parent Information Events • https://detwww.det.nsw.edu.au/deptresources/majorprojects/dernsw/proflearn/parents/index.htm • Program published rollout plan • https://detwww.det.nsw.edu.au/deptresources/majorprojects/dernsw/techsupport/tso_resources/index.htm • User charter changes • https://www.det.nsw.edu.au/policies/technology/computers/l4l/user_charter.doc • Rollout Schedule available from DER intranet. • https://detwww.det.nsw.edu.au/media/downloads/deptresources/majorprojects/dernsw/rolloutschedule/delivery_s2.pdf Preparing for 2010 Rollout

Any Questions on DER?

Sydney Region ICT Day