Tool Box Talks for a Step Change in Safety

1. Tool Box Talks for a Step Change in Safety

2. Definition of a Tool Box Talk A Tool Box Talk is a meeting to identify potential hazards associated with a Job. The meeting is to consider aspects of executing the work with regard to HSE and in general. The Tool Box Talk is carried before work starts and repeated prior to any significant change. The person(s) most appropriate to will lead the Tool Box Talk to Explain the technical, procedural and documentation requirements of the work. Maximise the contribution from the work party regarding HSE. May need preparation and visual aids. Such a talk would require a record to be made of the content and participants. May take the form of a brief discussion initiated by a member of the work party at any time during the planning or execution of the work. It is not necessary to record such a Tool Box Talk. The essential feature of the talk is open honest effective constructive communication regarding potential hazards amongst those involved with the job.

3. INTRODUCTION Tool Box Talks are a key element in the safe execution of work tasks and activities. They allow two important functions to take place: 1 - They allow the person undertaking the Tool Box Talk to consider all aspects of the task, the work site and the work party prior to any work being undertaken. 2 - Through a structured meaningful Tool Box Talk they further allow the work party to fully understand the task to be undertaken with its attendant hazards, risks and controls as well as offering a conduit via questioning sessions for feedback. TBT should not be undertaken lightly nor should they be impromptu. Whether formal or informal a degree of planning will always be required prior to the giving of a TBT.

4. ...into which you can put the various skills and tips you will learn... You can think of a Tool Box Talk as a container... ...and how to organise things when you want to talk to the work party.

5. Team Leader Supv. Coach PICWS Don’t forget it’s a team effort, get someone else to help with their part. Talks are easy, so long as you organise and prepare before hand.

6. Making the location safe: Identify & Assess hazards in place on platform/plant/rig UnsafeActs OrganisationalFailures UnsafeConditions InvestigateIncidents LateralLearning Making the job safe: Identify and Assess hazards in doing a job Manage Changes Do the Work ToolboxTalks Identify the Work Permit toWork Use / DevelopProcedures Activity Risk Assessment Work Place Hazard Management Process Technical Input Technical Input 50% better performance Excellence Excellence Excellence Excellence

7. We are here in 2003 With your help we can be here in 2004+. Hazard Spot Say 60% ok now. Experience Procedures PTW Say 40% ok now A Tool Box Talk Perfect = 100% Safety Management System supplies technical inputs to Tool Box Talk Input from the audience is vital. 0 Perfect = 100% Leadership and Presentation Skills Excellent Attitude and Behaviour

8. Originators - Consider Hazard Management • Hazard Spotting • Identify - All potential hazards • Assess - Their severity for task • Control - To mitigate hazard • Recover - Measures if controls ineffective • This is Technical Input to TBT Content

9. Work Party Inexperienced? Unfamiliar Task? Complex Work Scope? Multi Trade Co-ordination? HSE Critical? Operationally Critical? Required by Permit to Work Job aspects which show a Tool Box Talk is required Do a Tool Box Talk Do a Tool Box Talk Do a Tool Box Talk Do a Tool Box Talk Do a Tool Box Talk Do a Tool Box Talk Do a Tool Box Talk

10. Perfect = 100% 0 A Tool Box Talk Safety Management System supplies technical inputs to Tool Box Talk • Identify-All potential hazards • Assess-Their severity for task • Control-To contain the hazard • Recover-Measures if controls ineffective

11. 1. Organising - Think about the job • and things that may affect it on this occasion. • Do people need a checklist? • Where is the best place to do the Talk? • Make the best use of the preparatory work available to you. • 2. Preparing - Are any Tools (e.g. Hand Lamp) or Materials (e.g. Flip Chart, Diagrams) necessary to enable the Tool Box Talk to be effective. • 3. Delivering - Presentation Method

12. 2. Preparing - Introduction Tell them what you’re going to tell them - Main Body Tell them - key points with explanation - Summary Tell them what you’ve told them Remember - Brevity - “Kiss” “Keep it Simple Sunshine”

13. Summary of Tool Box Talk Training Package Overall A.Technical Personnel, Documentation, Asset/Activity Hazard Control - Hemp Identify Assess Control Recover Further Consider - Plan Hazards People Procedures Environment

14. Summary of Tool Box Talk Training Package Overall • B.Presentation Skills • Organising • Preparing • Delivering • Introduction From Main Body • Main Body Mind Map Ideas • Summary Relate to the Objective for the Talk • Brevity/KISS • Questioning Techniques • Visual Aids