Information & Communication

1. Information & Communication Irma Astrauskaitė Joint Technical Secretariat info@latlit.eu Lead Partner Seminar 13 October 2008, Riga

2. Content • Legal Framework • Why do we need publicity? • What and how has to be done? • Programme title, logo • Where to look for information?

3. Legal Framework • EC Regulation 1828/2006 Article 8, 9: explanatory plaque, billboard, emblem of EU, reference to the fund. • Programme Manual Section 7.3: Publicity and Information. • Subsidy Contract Article 6: Publicity. Activities included in the Application Form become compulsory. • Publicity Guidelines of the Programme Will be published on the website.

4. Subsidy Contract • Paragraph 6 (“Publicity”), Point 3. • The right to publish Information on Project and products deriving from the Project for information and publicity purposes only: • name of LP and the Project Partner/-s; • purpose of the subsidy; • amount granted and its portion of the total Project costs; • geographical location of the project; • Progress Reports including the Final Report; • products produced by the Project for information and publicity purposes; • reference to any other information published by any of involved parties.

5. Why? • Promote EU and the Programme logo, reference to the funding • Publishinformation about the Project added-value and benefits the project is bringing to the Programme area & people • If publicity requirements are not observed or observed only partly, the related project costs are not eligible and shall not be recovered from European Regional Development Fund.

6. What should be done? • Publish information about project on operating Project Partners’ websites. • Use Programme Logo. • At least one press release at the beginning of the project and one press release at the end of it. • Include the project title, main activities/benefits, amount of funding, contacts as a minimum when publishing information. • Send copy of any publicity and information material produced (e.g. publications, CDs) to the JTS together with a Progress Report. • Keep at least one copy of prepared publicity and information materials at LP institution.

7. Information Measures I • Investments • All investments ininfrastructure: billboard, poster or a plaque. • If more than 500.000 EUR spent for infrastructure or (re)construction activities – billboard (Logo < 25% space). • Recomended to put billboards and permanent explanatory plaques on smaller infrastructure objects. • Label on equipment must not be removed at least 5 years after the finalization of the project.

8. Sticker irmIrma Short Project Title Book-keeping inventory number

9. Information Measures II • Purchases Mark with the Programme Logo (stickers). • Events Add information on www.latlit.eu no later than two weeks before the event. Display the EU flag in meeting rooms. Logoin meeting rooms and on the documents.

10. Information Measures III • Publications, project website, other info tools Display the Logo. Hyperlinks to EU sources (http://europa.eu) and www.latlit.eu. Statement: “This document/material/etc. has been produced with the financial assistance of the European Union. The contents of this document/material/etc. are the sole responsibility of <name/title of the Lead Partner> and can under no circumstances be regarded as reflecting the position of the European Union”.

11. www.latlit.eu • Information about your project Form to be filled will be sent to LP. Title of your project (in 3 languages: EN, LT, LV) and main information. • Add your project events Special form on the website.

12. www.latlit.eu  add event

13. www.latlit.eu  Events Add your event

14. Programme Logo • Logo of the Programme (Logo +Title) • EU flag with reference note • Motto • Using Programme logo with other emblems or logos: • first from the left side; • at least the same size as other logos/emblems used. • Download: www.latlit.eu  how to implement?  publicity

15. Programme Title Official Programme title: Latvia – Lithuania Cross Border Cooperation Programme under European Territorial Cooperation Objective 2007–2013 Full title: Latvia – Lithuania Cross Border Cooperation Programme 2007–2013 LVLatvijas – Lietuvas pārrobežu sadarbības programma 2007.-2013.gadam LT2007–2013 m. Latvijos ir Lietuvos bendradarbiavimo per sieną programa Short title: Latvia – Lithuania Programme LV Latvijas – Lietuvas programma LT Latvijos ir Lietuvos programa

16. Implementation at Project Level • Advice: develop an internal Communication Strategy and Plan for the project involving all partners. • The Strategy and Plan must target bothdirect beneficiaries and wider public. • Coordinate project communication with other information activities carried out by your institution – use established tools and channels, as well as information specialists. • Keep contacts with the Programme Information Managers.

17. Further Information • EC Regulation No 1828/2006. • Programme Manual. • Publicity guidelines on the Project (www.latlit.eu). • Consult your Project Manager or Information Manager at the JTS.

18. Contacts JTS Information Managers Irma Astrauskaitė Tel.: +371 6735 0611 Mob.: +371 2787 6221 Email: irma.astrauskaite@latlit.eu Laura Melne Tel.: +371 6735 0610       Mob.: +371 2862 5489 Email: laura.melne@latlit.eu