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TEDx task tree

TEDx task tree. 20may12. How it works. Tree with major roles as branches, branching into sub teams (twigs), branching off into bite size tasks (apples) that volunteers can pick up on. Red apples are available for volunteers to pick

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TEDx task tree

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  1. TEDx task tree 20may12

  2. How it works • Tree with major roles as branches, branching into sub teams (twigs), branching off into bite size tasks (apples) that volunteers can pick up on. • Red apples are available for volunteers to pick • Grey apples are committed to, and inactivated once a name and contact details are included. • In it’s basic form, it gives a good overview of all the tasks required for a TEDx event • We assume this is for the bigger events, smaller events can inactivate apples they won’t be using.

  3. potential trees for inspiration  ‘apples’ a cross between and ‘x’ and a splat? Need enough space to write text title and person’s name and email colour scheme, black, greys, red, or colourful? Will be made available to all TEDx organizers, so keep generic. would be nice to be more interactive, but not sure how much effort this is. A webpage source code would be best. Stylised Oak – round tree, equal length and spacing of branches? Prezi?

  4. Main branches • Marketing • Website • Budget • Design • Sponsorship • Venue • On the Day • Entertainment • Speakers • Eco-Friendly • Food • Tech • Post-event • Strategy / General

  5. sub branches: Marketing • Social Media • facebook -1 post a day • twitter – occasional tweets a day, #tedxct - Kirsten • Strategy (incl featuring TEDTalks) • clean up twitter followers - Kirsten • follow strategic media handles • update revamp profile • Twiping • Press release • General – What is TED, TEDx, TEDxCapeTown 2012 • Specific press release for speakers. • Newspaper (print media) – make it interesting, ask for invite to lunch, get them excited. • Daily Maverick, Mahala (Andy Davis) • Radio • MotherFM – TEDx special • Soli Philander • 2OV • Press • Design Application Questionnaire • communicate with website director • Speaker release & Public management • communicate with Speaker liaison about speakers interaction with public.

  6. sub branches: Website • TED guidelines • Speaker bios & pic upload • Sponsor blurb & pic upload • Application embedding • Interaction with Social Media

  7. sub branches: Budget • Compile Budget • Manage ticket sales, applications, ticketing interaction • Manage Invoices

  8. sub branches: Sponsorship

  9. sub branches: Speakers • Speaker selection Coordinator • Speaker Liaison • collate bio’s & pic for site • collate bio for programme (talk specific) • Speaker preparation • Get talk outlines, drafts • Get ppt’s • Check ppt resolution lay-out, design • Speaker coaching • Dry runs, venue for dry runs • Programme design • TED talks • Themes, sessions • Production Plan

  10. sub branches: Design • Logo (the fun one, in addition to the official TEDx name logo) • Name tags • name tag • lanyard • gift bag • Programme • Crew T-shirt • Online design • website • flyers • other

  11. sub branches: Venue • Venue Selection • communicate with Tech Director about tech requirements • communicate with Eco-Friendly Director about tech requirements • communicate with Entertainment Director about tech requirements • Branding • Lounges • X-labs positioning • communicate with Tech Director about tech requirements • Stage Design • TEDx stage sign • communicate with other TEDx organisers if necessary

  12. sub branches: On the Day • Troubleshooter • Power failure: generators? • Crew Director • communicate with Strategic Director about crew recruitment • Registration • Ticket sales on the day (not encouraged, but need to catch it – coordinate with Budget Director)

  13. sub branches: Entertainment • ambient music throughout day outside of main venue • Music slot on stage (at least one) • Performances during breaks • Tea 1 • Lunch • Tea 2 • After party • Lounges

  14. sub branches: Eco-friendly

  15. sub branches: Food • communicate with Eco-friendly Director

  16. sub branches: Tech • Lighting • AV • Recording • Livestream • Simulcast • Stage – countdown timer, ppt screen etc • Speaker ppt • Photos • Apps • TEDxHackathons

  17. sub branches: Post-Event? • Feedback form • Thank yous – sponsors, speakers, team • Email • Card (handwritten) • Gift • Editing,

  18. sub branches: Strategy / General • Emails • toutapp • manage etiquette – train other teammembers on effective and appropriate email tech • Content management • PBWorks • Google docs • website back-end • Project Management • Collaboration with other TEDx organisers • Core team coordinator • Communication with TED • Crew Recruitment • CREW workshop

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