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Funding Arts Research at the University of Florida

Funding Arts Research at the University of Florida. Sobha Jaishankar, Ph. D. Key steps . Find an appropriate sponsor Write a white paper Market your work Write a grant proposal Submit through DSR. Who funds grants???. Government Federal State Local Private Foundations

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Funding Arts Research at the University of Florida

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  1. Funding Arts Research at the University of Florida Sobha Jaishankar, Ph. D.

  2. Key steps • Find an appropriate sponsor • Write a white paper • Market your work • Write a grant proposal • Submit through DSR

  3. Who funds grants??? • Government • Federal • State • Local • Private Foundations • Private Industry

  4. Finding Funding • What activity needs support? • Research, summer stipends, organize a conference, travel to conferences, equipment………… • Develop key words • Search databases • Sign up for email alerts

  5. Searching the databases • Make a list of keywords before you begin to search • Start with a broad term (“environment”) • Limit with additional terms (“education”) • Limit by country or region if relevant • Search for the type of funding you need • Remember: Non-scientist editors often compose the database entries • Using a very specific keyword may not produce results

  6. Searching the databases • Repeated negative results mean your search is probably too narrow • Review/Evaluate your “hits” – these are the sources that look the most promising • Good match between you and the funder? • Restrictions? (geographic; eligibility) • $$ amount available (+ or – what you need?) • Deadline for response – can you make it?

  7. Finding the appropriate sponsor Web-Based Funding Newsletter “FYI” • Text Descriptions + Links to Download Applications • Biweekly throughout the Year • http://apps.research.ufl.edu/research/fyi/ • Information collected by Staff Funding Alerts to Individual PI’s • Community of Science Weekly/Periodic Email Alerts • Email Alerts from private & government sources • Notices from Office of Research

  8. Other Email Alerts • Grants.gov (all federal grants, including NEA, NEH) • FedBizOpps (fbo.gov) (all federal contracts) • Agency Alerts (NSF, NIH, EPA, NASA, Energy, USDA, etc.) • Foundation Center’s “RFP Bulletin” & “Arts Watch” (http://fdncenter.org/newsletters/) • Archive of Arts & Culture grants from the Bulletin (http://www.fdncenter.org/pnd/rfp/cat_arts.jhtml)

  9. Community Of Science (COS) www.cos.com COS Funding Opportunities - database of more than 25,000 records COS Funding Alert - a weekly e-mail notification COS Expertise - containing more than 480,000 first-person profiles of researchers from over 1,600 institutions worldwide. COS Scholar Universe - a searchable, database of nearly 2 million published scholars in a variety of disciplines. COS Public View of Expertise (PVE) - make selected information from an institution's research expertise available to key external constituencies and the general public. COS Workbench - an easy-to-use Web workspace

  10. Your Personal COS Research Expertise Profile • “Electronic CV” • Maintained by Community of Science/Scholars for UF • Expertise & Research Interests very important • Funding Alerts based on this info – delivered once a week via email • Annual email reminder to update your profile – from Research Support

  11. Other Office of Research Web-Based Sources • Federal Register* • Florida Administrative Weekly* • Links to All Federal Agencies* • Links to Foundations* • Foundation Center Guide to Funding Research (http://fdncenter.org/getstarted/ tutorials/gfr/ • Fundsnet Services (www.fundsnet.com/) • *Access from Office of Research website • http://www.rgp.ufl.edu/researchsupport/external_funding.html

  12. Identifying a Sponsor FIND THE AGENCY THAT FITS YOUR IDEA! Use the resources to find out what an agency WANTS to fund Remember - you are helping the agency fulfill ITS mission Contact the agency (program officer) and listen carefully! (Send them an overview of your program – the White paper)

  13. Your White Paper (Program Overview) Write the White Paper FIRST This is a concise presentation of your program/philosophy It MUST set the flow of logic – from the more general to the narrower focus the individual proposal is to fund. Most difficult to write! Remember – you are going to use this to sell your idea to the agency!!

  14. Your White Paper….. • Your vision – how does your work mesh with the mission of the agency? • Your Long-term Goal - Identify the niche YOU will fill. Say why you are best-suited for this work • Objective – of this particular proposal • The hypothesis around which the current work is based • What will be the benefits of the work?

  15. White Paper …….. Points to remember Your long term goal does not change…. The objectives of the individual proposal will vary. Art in Latin America Evolution of art themes/forms/media in response to revolution/peace cycles (GOAL) How does this evolution relate to the establishment of tourism as a major economic engine? (dictatorship vs democracy) (Objectives) Narrow down further to study Mexico, and Cuba (model systems)

  16. White Paper …….. Should not be too long – 2 pages Have it critiqued by your colleagues/mentor

  17. Market your work…….. How does your work help the sponsor fulfill their mission? Send your white paper to the program officer at the sponsoring agency Pay close attention to their feedback!

  18. Write a grant proposal! • BEFORE YOU START WRITING THE PROPOSAL……. • Who is the program officer? • Read the Program Announcement/agency guidelines. • Read the review criteria – some programs have special emphases for review • Formatting – font size, margins, line spacing • Page limits – absolutely enforced • Attachments – only send what is requested

  19. BEFORE you write ………. • Budget – determine floor and ceiling; how many will be funded • Note the deadlines: Letter of Intent Proposal submission date • Set your self a time line – plan to finish at least 10 days before the proposal is due at the agency

  20. The proposal ……….. • Remember – your language must be simple – reviewers should not have to reread to understand. • Make the grant reviewer friendly Use graphs and tables Leave spaces between lines Use formatting (underline, italics, bold font) not only to emphasize key points, but also to maintain continuity and flow. • Write as if you are writing an article for the newspaper

  21. Anatomy of a Grant • Abstract/Summary • Significance • Review of literature • Specific Aims of this proposal • Research Plan (Rationale, protocols, expected outcomes) • Alternative hypotheses, approaches ** • Benefits of the proposed work • Resources • Broader Impacts (NSF)

  22. What can a PI do? • Start early! Give yourself enough time • Read the RFA very, very carefully – FOLLOW the instructions! • Write to the review criteria • Have your proposal prereviewed – PLEASE!

  23. Grants vs. Contracts • Grants give you money to carry out work knowing that the results are unpredictable. • They are ‘relatively unrestricted’ in their specification of what funds can be used for • Annual reporting is required • Contracts have more conditions and stipulations attached and usually have timelines for deliverables • Contracts can be either for services rendered, or for deliverables • Contracts are negotiated by with the sponsor by DSR only

  24. Administrative issues … • The award goes to the University • Faculty do not receive the funds directly • Faculty conduct the work; • The University provides assurance that the work will be conducted in an ethical manner • Faculty may NOT sign grants or contracts on behalf of the institution • If you are hosting a conference/workshop, and charging registration fees – go through DSR to collect them. • ONLY DSR can negotiate indirect costs with the sponsor. We have standard negotiated rates that are applicable – otherwise we use the rate allowed by the sponsor

  25. Administrative issues … • COST SHARING • Institutional Review Board • Animal Care and Use • Electronic submission!!!!!

  26. Finding the appropriate sponsor Research Support • http://www.research.ufl.edu/researchsupport/ • 2 Senior Information Specialists • Monitor Grant Opportunities University-wide • Disseminate Info to Colleges, Depts, Individual PI’s • Funding Searches • Faculty training • Provide support for interdisciplinary/Center type of grants

  27. PROPOSAL PROCESSINGufproposals@ufl.edu • Budget development assistance • DSR-1 form • MUST have signatures from Chair, Dean and then finally the institution • Review, sign and send proposals to the funding agency • Contract negotiation • Electronic proposal submission

  28. DSR Post-Award Officeufawards@ufl.edu • Receives award notices from agencies • Generates internal Notice of Award Acceptance to campus accounting offices • Reviews, interprets award regulations • Negotiates subcontracts to awards • Approves no-cost extensions • Close-out transactions & reports

  29. Questions???? Sobha Jaishankar sjaishan@ufl.edu (352)-392-9271

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