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Essential 4

Essential 4. Anomalies. Who’s Supposed to Be Here. Individuals a ssigned to CALPADS maintenance. Supervisor of staff assigned to CALPADS. Training Sequence. Rules. Mute yourself. Silence cellphones. HOLD. 1 c onversation at a time. Name & LEA. Agenda. CCE ERD MID.

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Essential 4

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  1. Essential 4 Anomalies Essential 4 - Anomalies v2.0, August 31, 2012

  2. Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staffassigned to CALPADS Essential 4 - Anomalies v2.0, August 31, 2012

  3. Training Sequence Essential 4 - Anomalies v2.0, August 31, 2012

  4. Rules Mute yourself Silence cellphones HOLD 1 conversation at a time Name & LEA Essential 4 - Anomalies v2.0, August 31, 2012

  5. Agenda CCE ERD MID Anomaly Roles SSID Anomalies Anomaly Reports 2 hours Essential 4 - Anomalies v2.0, August 31, 2012

  6. CCE • ERD MID SSID Anomalies Essential 4 - Anomalies v2.0, August 31, 2012

  7. What Is An SSID Anomaly? An SSID Anomaly is a problem with an SSID’s enrollment or a student being assigned more than one SSID These anomalies are detected once a day, during the nightly process Essential 4 - Anomalies v2.0, August 31, 2012

  8. Anomaly Responsibilities Essential 4 - Anomalies v2.0, August 31, 2012

  9. How To Resolve Anomalies Online Maintenance Batch Upload SSID Anomaly Reports Essential 4 - Anomalies v2.0, August 31, 2012

  10. Anomaly Roles Essential 4 - Anomalies v2.0, August 31, 2012

  11. Anomaly Roles Anomalies Gives access to view and resolve anomalies Anomaly Contact • Used to determine contact information shown to users resolving anomalies Essential 4 - Anomalies v2.0, August 31, 2012

  12. CCE • ERD MID Concurrent Enrollment Essential 4 - Anomalies v2.0, August 31, 2012

  13. CCE Definition An SSID has a primary enrollment at more than one LEA at the same time XYZ School ABC School Essential 4 - Anomalies v2.0, August 31, 2012

  14. CCE Example Essential 4 - Anomalies v2.0, August 31, 2012

  15. Enrollment Status Combinations Do notcause CCEs Cause CCEs LEA 1 LEA 2 Primary Primary Short-Term* (less than 30 days) Primary LEA 1 LEA 2 Secondary* Short-Term (more than 30 days) Primary * A student can have secondary and/or short term enrollments in addition to the primary one Essential 4 - Anomalies v2.0, August 31, 2012

  16. CCE Ownership 8/16/2011 10/3/2012 All LEAs with overlapping enrollments during8/16/2011 - 10/3/2012 * LEA with most recent enrollment is relieved of CCE after 14 days Essential 4 - Anomalies v2.0, August 31, 2012

  17. CCE • ERD MID Exit Reason Discrepancy Essential 4 - Anomalies v2.0, August 31, 2012

  18. ERD Definition An inconsistency exists between a student’s exit reason and subsequent enrollment status in a school ? ? ? ? ? Essential 4 - Anomalies v2.0, August 31, 2012

  19. ERD Warning Type Definitions Essential 4 - Anomalies v2.0, August 31, 2012

  20. ERD Examples Warning Type A or B Enrolled Exited with dropout or completer code(e.g., E140, E230/100) ABC School XYZ School Warning Type C No subsequent enrollment Exited with code where student is expected to continue school(e.g., T160) ABC School Essential 4 - Anomalies v2.0, August 31, 2012

  21. ERD Ownership Essential 4 - Anomalies v2.0, August 31, 2012

  22. Exits That Can Cause ERDs 36 Essential 4 - Anomalies v2.0, August 31, 2012

  23. Exits That Do Not Cause ERDs 37 Essential 4 - Anomalies v2.0, August 31, 2012

  24. CCE • ERD MID Multiple Identifier Essential 4 - Anomalies v2.0, August 31, 2012

  25. MID Definition Two or more SSIDs have very similar or identical demographics, indicating that a student may have multiple SSIDs Essential 4 - Anomalies v2.0, August 31, 2012

  26. MID Example * Soundex is used to match similar names and match can be made against either alias or regular name ** Only used for MID matching if provided for both students involved in MID match Essential 4 - Anomalies v2.0, August 31, 2012

  27. MID Ownership Essential 4 - Anomalies v2.0, August 31, 2012

  28. Anomaly Reports Essential 4 - Anomalies v2.0, August 31, 2012

  29. Common Problems Essential 4 - Anomalies v2.0, August 31, 2012

  30. Reminders Anomalies are detected nightly throughout the year Unresolved lost transfers (ERD type C) count as dropouts MIDs found outside MID anomaly report can be resolved using “Resolve MID Not On Report” button Replacement SSIDs should be downloaded regularly Essential 4 - Anomalies v2.0, August 31, 2012

  31. Resources • All available at: • http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp Essential 4 - Anomalies v2.0, August 31, 2012

  32. Support Essential 4 - Anomalies v2.0, August 31, 2012

  33. Training Evaluation Please complete our survey Essential 4 - Anomalies v2.0, August 31, 2012

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