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Essential 4

Essential 4. Anomalies. Who’s Supposed to Be Here. Individuals a ssigned to CALPADS maintenance. Supervisor of staff assigned to CALPADS. Training Sequence. Courtesy Guidelines. Mute yourself. Silence cellphones. HOLD. 1 c onversation at a time. Name & LEA. Agenda. CCE ERD MID.

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Essential 4

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  1. Essential 4 Anomalies Essential 4 - Anomalies v1.12, June 09, 2014

  2. Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staffassigned to CALPADS Essential 4 - Anomalies v1.12, June 09, 2014

  3. Training Sequence Essential 4 - Anomalies v1.12, June 09, 2014

  4. Courtesy Guidelines Mute yourself Silence cellphones HOLD 1 conversation at a time Name & LEA Essential 4 - Anomalies v1.12, June 09, 2014

  5. Agenda CCE ERD MID Anomaly Roles SSID Anomalies Anomaly Reports 2 hours Essential 4 - Anomalies v1.12, June 09, 2014

  6. CCE • ERD MID SSID Anomalies Essential 4 - Anomalies v1.12, June 09, 2014

  7. What Is An SSID Anomaly? An SSID Anomaly is a problem with an SSID’s enrollment or a student being assigned more than one SSID These anomalies are detected once a day, during the nightly process Essential 4 - Anomalies v1.12, June 09, 2014

  8. Anomaly Responsibilities Download MID Replacement SSIDs Resolve Regularly Keep Below 2% maximum Essential 4 - Anomalies v1.12, June 09, 2014

  9. How To Resolve Anomalies Online Maintenance Batch Upload SSID Anomaly Reports Essential 4 - Anomalies v1.12, June 09, 2014

  10. Changes for 2013-2014 Essential 4 - Anomalies v1.12, June 09, 2014

  11. Anomaly Roles Essential 4 - Anomalies v1.12, June 09, 2014

  12. Anomaly Roles Anomalies Gives access to view and resolve anomalies Anomaly Contact • Used to determine contact information shown to users resolving anomalies Essential 4 - Anomalies v1.12, June 09, 2014

  13. CCE • ERD MID Concurrent Enrollment Essential 4 - Anomalies v1.12, June 09, 2014

  14. CCE Definition An SSID has a primary enrollment at more than one LEA at the same time XYZ School ABC School Essential 4 - Anomalies v1.12, June 09, 2014

  15. CCE Example Essential 4 - Anomalies v1.12, June 09, 2014

  16. Enrollment Status Combinations Do notcause CCEs Cause CCEs LEA 1 LEA 2 Primary Primary Short-Term* (less than 30 days) Primary LEA 1 LEA 2 Secondary* Short-Term (more than 30 days) Primary * A student can have secondary and/or short term enrollments in addition to the primary one Essential 4 - Anomalies v1.12, June 09, 2014

  17. CCE Ownership 8/16* Fall 1 Census Day All LEAs with overlapping enrollments during8/16 – Fall 1 Census Day LEA with most recent enrollment is relieved of CCE after 14 days * of year prior to Census Day Essential 4 - Anomalies v1.12, June 09, 2014

  18. CCE • ERD MID Exit Reason Discrepancy Essential 4 - Anomalies v1.12, June 09, 2014

  19. ERD Definition An inconsistency exists between a student’s exit reason and subsequent enrollment status in a school ? ? ? ? ? Essential 4 - Anomalies v1.12, June 09, 2014

  20. ERD Warning Type Definitions Essential 4 - Anomalies v1.12, June 09, 2014

  21. ERD Examples Warning Type A or B Enrolled Exited with dropout or completer code(e.g., E230/100, E140) ABC School XYZ School Warning Type C No subsequent enrollment Exited with code where student is expected to continue school(e.g., T160) ABC School Essential 4 - Anomalies v1.12, June 09, 2014

  22. ERD Ownership Essential 4 - Anomalies v1.12, June 09, 2014

  23. Exits That Can Cause ERDs Essential 4 - Anomalies v1.12, June 09, 2014

  24. Exits That Do Not Cause ERDs Essential 4 - Anomalies v1.12, June 09, 2014

  25. CCE • ERD MID Multiple Identifier Essential 4 - Anomalies v1.12, June 09, 2014

  26. MID Definition Two or more SSIDs have very similar or identical demographics, indicating that a student may have multiple SSIDs Essential 4 - Anomalies v1.12, June 09, 2014

  27. MID Example * Soundex is used to match similar names and match can be made against either alias or regular name ** Only used for MID matching if provided for both students involved in MID match Essential 4 - Anomalies v1.12, June 09, 2014

  28. MID Ownership Essential 4 - Anomalies v1.12, June 09, 2014

  29. Anomaly Reports Essential 4 - Anomalies v1.12, June 09, 2014

  30. Common Problems Essential 4 - Anomalies v1.12, June 09, 2014

  31. Reminders Anomalies are detected nightly throughout the year Unresolved lost transfers (ERD type C) count as dropouts MIDs found outside MID anomaly report can be resolved using “Resolve MID Not On Report” button Replacement SSIDs should be downloaded regularly Essential 4 - Anomalies v1.12, June 09, 2014

  32. Resources • All available at: • http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp Essential 4 - Anomalies v1.12, June 09, 2014

  33. Support Essential 4 - Anomalies v1.12, June 09, 2014

  34. Training Evaluation Please complete our survey Essential 4 - Anomalies v1.12, June 09, 2014

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