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NVS CCE Automation Software 2012-13

NAVODAYA VIDYALAYA SAMITI, NEW DELHI. NVS CCE Automation Software 2012-13. INSTRUCTION MANUAL. Prepared & Designed by Shri.Jiji Mathew C, O.S, JNV Udupi Cell : 09448159910, Email : jiji1664@gmail.com , Web: www.jijimathewc.webnode.in. Preface

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NVS CCE Automation Software 2012-13

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  1. NAVODAYA VIDYALAYA SAMITI, NEW DELHI NVS CCE Automation Software 2012-13 INSTRUCTION MANUAL Prepared & Designed by Shri.Jiji Mathew C, O.S, JNV Udupi Cell : 09448159910, Email : jiji1664@gmail.com, Web: www.jijimathewc.webnode.in

  2. Preface Because of CCE being introduced in the year 2010 from Class VI to X, the number of records to be maintained by a teacher has increased significantly. For a class of 40 students, 4500 marks and 8000 descriptive indicators with grades need to be recorded. This data is largely repetitive as the same also has to be recorded in Mark list, Record Book etc. Computerization can reduce the manual work of data entry to a great extent. So I have attempted to prepare a computer programme for CCE automation. On this occasion I would like to thank Shri. G.S Bothyal, Commissioner, NVS, Shri. T.C.S Naidu, Joint Commissioner (Acad), NVS, Shri. G Arumugam, Deputy Commissioner i/c, NVS, Hyderabad Region, Shri. K.V Suresh, Principal, JNV Udupi and Smt. Rosemol T.J, Vice Principal, JNV Udupi for the advice, help and motivation extended for the successful completion of the programme“NVS CCE automation software 2012-13” Jiji Mathew C Continuous and Comprehensive Evaluation MENU

  3. Acknowledgement NVS CCE Automation Software 2012-13is a simple program in Microsoft Excel prepared for the automation of record maintenance of CCE at the Vidyalaya level. It was presented in the Principals’ conference held at Keys Hotel Bangalore on 02nd to 05th July 2012. In the conference the software were unveiled by the Hon’ble Commissioner Shri G.S Bothyal. It is decided to implement the software in the 73 Vidyalayas of Hydreabad Region this year. All suggestions, advices, errors & omissions found are welcomed for the improvement of the programme. We belive :“WORK IS WORSHIP” Jiji Mathew C Continuous and Comprehensive Evaluation MENU

  4. The CD of the NVS CCE Software 2012-13 has been unveiled by Shri.G.SBothyal, Commissioner, NVS, New Delhi on 04th July 2012 in the Principals’ conference held at KEYS Hotel, Bangalore.

  5. General Instructions • Don’t try to crack the program, since it has a lot of macros, formulae, links from hidden sheets, rows & columns • Don’t delete/add any col. Or row in any sheet. • Don’t change the names of the sheets, rows & columns • It has formatted for a legal paper to be printed on laser printers. • The Report Card can be printed in the both sides of a legal size paper. • Grade points should be given in a whole number like 5,4,3,2,1. • Wherever drop down menu is provided, selection must be done only from the drop down menu. • Basic data (Name of the Class, Teachers students etc) should be filled in the Home Page & Student Profile page only. • Doubts if any can be cleared from the instruction manual . If you try to repair yourself may lead to errors. • Suggestions, advices, errors & omissions if found, may be emailed or communicated through the guest column of my web site. Jiji Mathew C Continuous and Comprehensive Evaluation MENU

  6. The main characteristics of the programme are • It reduces the redundancy of the data entry. • Gives max accuracy in calculations. • Makes presentable reports in uniform format. • Saves the stationary to the tune of 80%. We can reduce the paper usage from 1880 pages to 280 pages for a class by using this programme. • Reduces work load of the teachers. • Provides Graphical evaluation of performance of the student in different exams. As per the existing system each student’s records have to be maintained in 47 pages. ie 47 * 40 students = 1880 pages per class 1880 * 10 classes= 18800 pages per JNV But using this programme: 280 pages per class * 10 = 2800 pages only required for a JNV which will save almost 16000/- per JNV. If this is implemented in 500 JNV * 16000/- = 80 lac. rupees can be saved on stationary in addition to the savings in man power. Continuous and Comprehensive Evaluation MENU

  7. System Requirement : • Processor : PIV or above • Ram : 512 MB or above • HDD : 1 GB free space or above • Software : Office 2007 or above • Printer : Laser printer preferably. IMPORTANT: • Always,enable the macro in the beginning of the programme. From the “HOME” sheet user can move to any sheet through the hyper link given. User can use the arrow key ðgiven in the top line in each sheet to navigate between a particular sheet and HOME sheet. Continuous and Comprehensive Evaluation MENU

  8. IMPORTANT: • How toenable the macro ? Continuous and Comprehensive Evaluation MENU

  9. HELP MENU What ?, Where ?, When ? & How ? the data should be entered – sheet wise - help can be taken from the following links : • HOME • CCE MARKS • PAGE INDEX • CCE GRADES • INDEX • 2(A) 1 TO 10 • REPORT BOOK • 2(B) WE • RESULT REGISTER • 2(C) V & PA Continuous and Comprehensive Evaluation • STUDENT GRAPH • 2(D) 1 TO 4 • SUBJECT GRAPH • 3(A)CO-SCHOLASTIC • STUDENT PROFILE • 3(B) HPE • MARK LIST • INDICATORS • Jiji Mathew C

  10. HOME User entries required : Name of JNV, Session & Div, Region name, Names of Class Teacher & other teachers, Subject names etc. NOTE • In the “HOME” sheet the name of the JNV, Session, Class, Region, & Names of Teachers etc should be entered. Continuous and Comprehensive Evaluation

  11. In the Home page Enter the name of JNV, Session, Class & Section, Region, Class Teacher, Other Teachers, Subject Names etc in the space provided for the same Continuous and Comprehensive Evaluation

  12. STUDENT PROFILE User entries required : Affiliation No, Address of the JNV, Email Add ,Alpha code, Name of the student, Admn No, House, DOB, Father, Mother, Address, Attendance, Height, Weight, Vision, Hygiene etc. NOTE • In the “Student Profile” sheet Affiliation No, Address of the JNV, Email Add and the details of students like Alpha code, Name of the student, Admn No, House, DOB, Father, Mother, Add, Attendance, Height, Weight, Vision, Hygiene etc must be entered. • It is very important to note that the basic data will be going to all the sheets from here only. Any corrections in the data can be done only from this sheet. Continuous and Comprehensive Evaluation

  13. In the Student Profile sheet, Affiliation No, Address of the JNV, Email Add and the details of students like Alpha code, Name of the student, Admn No, House, DOB, Father, Mother, Add, Attendance, Height, Weight, Vision, Hygiene etc are to be entered in the cells provided for the same. Continuous and Comprehensive Evaluation

  14. MARK LIST User entries required : Marks of FA1( A1,A2,A3, A4,A5, EX), FA2 ( A1,A2,A3, A4,A5, EX), SA1( Exam marks), FA3( A1,A2,A3, A4,A5, EX), SA2( Exam marks) & MAX. MARKS OF ALL EXAMS NOTE Scholastic area (Part 1): In this sheet the marks of FA1, FA2, SA1, FA3, FA4 & SA2 will be dealt with. • Sheet “MARK LIST” will be used for mark entry for the programme. • Name of the student, Admn no., name of subject etc are linked from Student Profile sheet. • In this sheet, teacher has to enter only marks of assignments and written exams. Other calculations will be done by the programme. No other cell should be disturbed. • Max. marks of all the exams & assignments should be entered in the first row, since all calculations are done on the basis of max. marks . Continuous and Comprehensive Evaluation

  15. Scholastic area (Part 1): • Option for 5 assignments are given, if there are only 4 assignments one col. can be kept blank. • All marks will be converted to % (ie to 100) by formulae for standardization and weightage. • If there is a mistake in date entry, it should be re typed or copied and pasted, Don’t Cut and Paste. • Result analysis in all formats will be calculated for each exam in the last page of FA1, FA2 … • It will be automatically transferred to CCE Marks, CCE Grade, Report book & Result register. Continuous and Comprehensive Evaluation

  16. Continuous and Comprehensive Evaluation Enter only in the marks col.

  17. Second part is Co scholastic Areas which is divided as follows : Continuous and Comprehensive Evaluation

  18. 2(A)1-SA TO 2(A)10-DS=10 Sheets User entries required : Grade point of 5 descriptive indicators and its selector by putting “X” mark NOTE Co-scholastic skills will start with Life Skills : Part 2(A) : • There are 10 skills to be evaluated starting from Self Awareness to Dealing with stress. • It is incorporated in 10 different sheets. • Each skills have 5 descriptors with max 5 grade points. • Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5. • Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col. Continuous and Comprehensive Evaluation

  19. Grade point should be in whole numbers like 5,4,3,2,1 • Total grade point of the 5 descriptors will be totaled and average will be calculated by the programme. • Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register. • Out of 5 descriptive indicators only 3 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms. • By putting “X” in the next column of descriptive indicators, 3 best indicators can be selected. • The above methodology can be adopted for 10 skills of Life skills in the next 10 sheets. Continuous and Comprehensive Evaluation

  20. Co-scholastic skills will start with Life Skills : Part 2(A) : Continuous and Comprehensive Evaluation Select the indicators by putting X marks in these col. Enter only the grade points.

  21. 2(B) WE User entries required : Grade point of 10 descriptive indicators and its selector by putting “X” mark and name of the selected 5 indicators. NOTE Co-scholastic skills Work Education: Part 2(B) : • It is incorporated in 1 sheet in the programme. • It has 10 descriptors with max 5 grade points. • Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5. • Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col. • Grade point should be whole numbers like 5,4,3,2,1 • Total grade point of the 10 descriptors will be totaled and average will be calculated by the programme. Continuous and Comprehensive Evaluation

  22. Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register. • Out of 10 descriptive indicators, only 5 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms. • By putting “X” in the next col of descriptive indicators, 5 best indicators can be selected. The name of 5 selected indicators like A5, B4, D3 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘AK’ to ‘AO’ . Continuous and Comprehensive Evaluation

  23. Continuous and Comprehensive Evaluation Enter the name of the Selected indicators here like A5, B4, C5 … etc in these col. AK to AO Enter only the grade points. Co-scholastic skills Work Education: Part 2(B) :

  24. 2(C) V & PA User entries required : Grade point of 20 descriptive indicators and its selector by putting “X” mark and name of the selected 5 indicators. NOTE Co-scholastic skills Visual & Performing Arts: Part 2(C) : • It is incorporated in 1 sheet in the programme. • It has 20 descriptors with max 5 grade points. • Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5. • Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col. • Grade point should be in whole numbers like 5,4,3,2,1 • Total grade point of the 20 descriptors will be totaled and average will be calculated by the programme. Continuous and Comprehensive Evaluation

  25. Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register. • Out of 20 descriptive indicators only 5 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms. • By putting “X” in the next col of descriptive indicators, 5 best indicators can be selected. The name of selected 5 indicators like A5, N4, S3 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘BO’ to ‘BS’ . Continuous and Comprehensive Evaluation

  26. Continuous and Comprehensive Evaluation Enter the name of the Selected indicators here like A5, B4, C5 … etc in these col. BO TO BS Enter only the grade points. Co-scholastic skills Visual & Performing Arts: Part 2(C) :

  27. 2(D) 1 Teachers to 2(D)3 S.PROG User entries required : Grade point of 10 descriptive indicators and its selector by putting “X” mark and name of the selected 4 indicators. NOTE Co-scholastic skills : Attitude & Values: Part 2(D) : • It is incorporated in 4 sheets in the programme. • There are 4 sub heads ie Attitude towards Teachers, School Mates, School programmes & Value systems • In the first 3 sub heads there are 10 descriptors each with max 5 grade points. • Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5. • Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col. Continuous and Comprehensive Evaluation

  28. Grade point should be whole numbers like 5,4,3,2,1 • Total grade point of the 10 descriptors will be totaled and average will be calculated by the programme • Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register. • Out of 10 descriptive indicators only 4 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms. • By putting “X” in the next col of descriptive indicators, 4 best indicators can be selected. The name of selected 4 indicators like A5, C4, J3 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘AK’ to ‘AN’ . Continuous and Comprehensive Evaluation

  29. Continuous and Comprehensive Evaluation Enter only the grade points. Co-scholastic skills : Attitude & Values: Part 2(D) :

  30. Continuous and Comprehensive Evaluation Enter the name of the Selected indicators here like A5, B4, C5 … etc in these col. AK TO AN Co-scholastic skills : Attitude & Values: Part 2(D) :

  31. 2(D) 4 VALUES User entries required : Grade point of 40 descriptive indicators and its selector by putting “X” mark and name of the selected 4 indicators. NOTE Co-scholastic skills : Attitude & Values: Part 2(D) : Towards Values • There 4 sub heads ie Attitude towards Teachers, School Mates, School programmes & Value systems • In last sub heads there are 40 descriptors each with max 5 grade points. • Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5. • Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col. Continuous and Comprehensive Evaluation

  32. Grade point should be whole numbers like 5,4,3,2,1 • Total grade point of the 40 descriptors will be totaled and average will be calculated by the programme • Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register. • Out of 40 descriptive indicators only 4 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms. • By putting “X” in the next col of descriptive indicators, 4 best indicators can be selected. The name of selected 4 indicators like A5, Q4, AH5 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘DW’ to ‘DZ’ . Continuous and Comprehensive Evaluation

  33. Continuous and Comprehensive Evaluation Enter the name of the Selected indicators here like A5, B4, C5 … etc in these col. DW TO DZ Enter only the grade points. Co-scholastic skills : Attitude & Values: Part 2(D) : Towards Values

  34. 3(A) CO SCHO User entries required : Select 2 activities by putting “X”. Grade point of 20 descriptive indicators and its selector by putting “X” mark and name of the selected 10 indicators. NOTE Co-scholastic Activities Part 3(A) : Select any 2 form 4 activities • There are 4 activities ie 1. Literary and creative Skills 2. Scientific Skills 3. Information and Communication Technology (ICT) 4. Organizational and leadership skills (Clubs) • Out of 4 activities 2 should be selected by putting “X” mark in the col. D to G, then the columns of selected activity will be enabled (in white colour) for entering the grade pt. • Each activities are having 10 descriptors and they are having 5 descriptive indicators each according to the grade points from 1 to 5. Continuous and Comprehensive Evaluation

  35. Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col. • Grade point should be whole numbers like 5,4,3,2,1 • Total grade point of the 10 descriptors will be totaled and average will be calculated by the programme . • Grade according to the average grade point will be allotted to the student and which will be printed in the Report book and Result register. • Out of 10 descriptive indicators only 5 best descriptive indicators each from 2 activities have to be selected for Report book and Result register as per CBSE norms. • By putting “X” in the next col of descriptive indicators, 10 best indicators 5 each from 2 activities can be selected. The name of selected 10 indicators like A5, Q4, AH5 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘EJ’ to ‘ES’ . Continuous and Comprehensive Evaluation

  36. Continuous and Comprehensive Evaluation Select any 2 activities by putting “X” mark in the col D to G Enter the name of the Selected indicators here like A5, B4, C5 … etc in these col. EJ TO ES Enter only the grade points. Co-scholastic Activities Part 3(A) : Select any 2 form 4 activities

  37. 3(B) HPE User entries required : Select 2 from the drop down menu. Select the appropriate descriptive indicators from the drop down menu for 10 descriptors. Give marks out of 50. NOTE Co-scholastic Activities Part 3(B) : Health & Physical Education. Select any 2 form 8 activities • There are 4 activities ie 1. Sports/Indegenous Sports 2. NCC/NSS 3. Scouting and Guiding 4.Swimming 5. Gymnastics 6. yoga 7. First Aid 8. Gardening/Shramdaan • Out of 8 activities 2 should be selected from the drop down menu, after which the columns of selected activity will be enabled (in white colour) • Each activity has 5 descriptors. In this sheet only the descriptive indicators should be selected from the drop down menu. No grade pt is required to be entered. Continuous and Comprehensive Evaluation

  38. Teacher has to select the descriptive indicator from the drop down menu and give the marks out of 50 in the sheet, • It will be converted to out of 5 and grade will be given by the programme which will be taken to the Report Book and Result register. • All the five descriptive indicators selected from the drop down menu will be taken to Report book and Result register as per CBSE norms automatically. Continuous and Comprehensive Evaluation

  39. Continuous and Comprehensive Evaluation Select descriptive indicators from the drop down menu Select any 2 activities from the drop down menu Co-scholastic Activities Part 3(B) : Health & Physical Education.

  40. PAGE INDEX User entries required : Nil It is meant to be kept as an index page for the book printed for one class NOTE Continuous and Comprehensive Evaluation

  41. INDEX User entries required : Nil It can be used for selecting a particular student Report Book / Result register, Hyperlink used. NOTE Continuous and Comprehensive Evaluation

  42. REPORT BOOK User entries required : Nil It is the output file where the report book of 50 students will be prepared. It can be printed in white legal size card and distributed to the students with signature of Principal, Vice Principal & Class teacher. NOTE Continuous and Comprehensive Evaluation

  43. Continuous and Comprehensive Evaluation

  44. RESULT REGISTER User entries required : Nil It is the output file where the result register of 50 students will be prepared. It can be printed in legal size paper and can be stiched as a register for record purpose. NOTE Continuous and Comprehensive Evaluation

  45. STUDENT GRAPH User entries required : SL NO. It is the out put file where the result analysis of a student in different subjects and Total for the entire academic year can be evaluated in graphical representation. For selecting a student, Sl No. in the Eng subject can be changed. NOTE Continuous and Comprehensive Evaluation

  46. NOTE SUBJECT GRAPH User entries required : Nil It is the out put file where the result analysis of a subject for the entire academic year can be evaluated in graphical representation. Continuous and Comprehensive Evaluation

  47. NOTE CCE MARKS User entries required : Nil It is an internal file for transferring the data to Result Register and Report book. Print out is not required. Continuous and Comprehensive Evaluation

  48. NOTE CCE GRADES User entries required : Nil It is an internal file for transferring the data to Result Register and Report book. Print out is not required. Continuous and Comprehensive Evaluation

  49. INDICATORS User entries required : Nil In this sheet indicators of Health & Physical Education are given , which will come as drop down menu in 3(B) HPE. If any additions/ corrections of indicators are required, same can be done in this sheet. NOTE Continuous and Comprehensive Evaluation

  50. FLOW CHART OF THE PROGRAMME Scholastic areas Results Continuous and Comprehensive Evaluation Co-scholastic areas MENU

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