1 / 8

record management systems solve school district’s document p

View this presentation to learn how record management systems allowed a Pacific Northwest school district to automate their accounts payable department by scanning and storing all vendor names, vendor numbers, dates and check and more.

integraecm
Download Presentation

record management systems solve school district’s document p

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Record Management Systems Solve School District’s Document Problems WWW.INTEGRAECM.COM By: Gary Maxwell, President

  2. Record Management Problems Massive population growth created a storage and imaging problem for an Pacific Northwest school district. They had storage cabinets in all of the departments and some at an off-site storage facility. The school district also needed to increase the file integrity for all active records through the development of an on-line record management system, which would provide key staff members’ access to the database from multiple locations. Planning for and managing the challenges of growth was a top priority. WWW.INTEGRAECM.COM

  3. The Record Management Solution To resolve their storage and imaging challenges, a local document management company suggested they a number of record management systems. The first of which provides viewing and scanning of all documents stored to the Document Management system and the scanning and storing of all paper and electronic documents. Using this record management software, the Pacific Northwest school district automated their accounts payable department by scanning and storing all vendor names, vendor numbers, dates and check numbers while also automating payroll. WWW.INTEGRAECM.COM

  4. The Record Management Solution The Personnel Department also researches their documents using vital employee information such as names, Social Security Numbers, and document type. Reports from their NCS programs are also stored electronically in this record management system for easy storage and retrieval. Indexing of the documents has been virtually eliminated by using the second record management system to perform OCR (reading machine print), ICR (reading hand print), and OMR (reading marks on the page) to read the data on the scanned pages. WWW.INTEGRAECM.COM

  5. The Record Management Solution To efficiently scan back file documents, the Pacific Northwest school district uses this record management system to automatically index data from the Accounts Payable, Personnel and Payroll file cabinets. This systems is an excellent tool for future growth using internet data capture to create a full access community throughout the district, including remote locations. The Accounts Payable department is now able to archive corresponding invoice information for easy retrieval by employees and auditors. The Personnel Department is automatically capturing information from forms submitted by a new employee and yearly from all current employees. WWW.INTEGRAECM.COM

  6. Record Management Systems High quality record management systems are a new breed of business accelerating solutions. Created by breathing intelligence into electronic and paper documents, these systems are cognizant of their content, their environment and most importantly the rules that underlie your business. The embedded intelligence in these supercharged documents provides a rich user experience while ensuring the accuracy of the information collected. These systems know the next step in the process, while allowing for human decision points and exception handling. WWW.INTEGRAECM.COM

  7. Record Management Systems They have the ability to initiate interactions with business systems as needed. The result: smoother processing for both your customers and your staff, dramatically reduced costs, and complete visibility. It’s as if an Invisible Workforce has stepped in to support your business goals. Furthermore, with the integration of Autonomy's advanced content technologies, record management systems provide insight and control across in-process activities and unstructured information. Having a better understanding of information and how people use that information enables real-time action and improved decision-making. WWW.INTEGRAECM.COM

  8. About the Author Gary Maxwell is President of Integra ECM, a leading document management company serving Idaho, Oregon, Washington, Montana, Wyoming, and Utah for over 35 years. Learn more about our record management systems by visiting http://www.integraecm.com today. WWW.INTEGRAECM.COM

More Related