PM&E Participatory Monitoring and Evaluation

1. PM&E Participatory Monitoring and Evaluation Prepared by BMCalub

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3. What is monitoring? • A systematic process of assessing progress and change in achieving planned targets. • A process of timely recording and feedback of activities being carried out and problems being encountered while conducting an activity over a period of time using pre-determined indicators. Prepared by BMCalub

4. Why monitor? • Objectives of Monitoring: • To regularly review actual outputs versus expected outputs • To determinewhether activities are conducted on schedule • To criticaly review the progress of planned activities Prepared by BMCalub

5. What is evaluation? • An assessment whether overall objectives were met or not over a given time. • It measures performance versus standards • A process of determining overall longer term value of the outcome as to cost-effectiveness, equity of impact, sustainability and other parameters. Prepared by BMCalub

6. Why evaluate? • Objectives of evaluation: • To identify positive and negative outcomes and impacts of an activity • To systematically reviewwhat, why and how an activity was implemented in order to serve as basis for decisions (*continue, terminate, adjust, change, re-orient, re-plan) with the aim of improving a situation Prepared by BMCalub

7. Examples of monitoring activities: • Data collection (qty,qlty) • Quarterly progress reports • Regular field visits • Interim reviews • Examples of evaluation activities • Year-end evaluation • Impact assessment Prepared by BMCalub

8. What is PM&E ? • (Participatory Monitoring and Evaluation) • A process that develops partnerships of multiple stakeholders for efficient, effective and socially inclusive monitoring and evaluation. • It involves multiple stakeholders in designing the monitoring and evaluation system, and in collecting, analyzing and sharing the information. Prepared by BMCalub

9. According to the World Bank: • Core principles of PM&E: • primary stakeholders are active participants – not just sources of information • building capacity of local people to analyze, reflect and take action  • joint learning of stakeholders at various levels  • catalyzes commitment to taking corrective actions Prepared by BMCalub

10. Whose JOB is it? • Four people were named Everybody, Somebody, Anybody, Nobody. • They have an important job to be done. Everybody was asked to do it. • Everybody was sure Somebody would do it. Anybody could have done it, but Nobody did it. • Somebody got angry because it was Everybody’s job. • Everybody thought Anybody could do it but Nobody realized that Everybody wouldn’t do it. • Thus Everybody blamed Somebody when Nobody did what Anybody could have done. Prepared by BMCalub

11. Why should M&E be participatory ? • It builds capacities and negotiation skills by jointly analyzing, reflecting and assessing progress and obstacles of the project. • It enriches understanding of local knowledge by learning from past mistakes and taking corrective action. • It promotes interaction of stakeholders through use of participatory tools and techniques. Prepared by BMCalub

12. Continuation… Why should M&E be participatory ? • It empowers people by putting them in charge of the process, so that they can demand accountability and exercise control over the project activities. • It fosters coalition-building through participation on a sustainable basis and changing the mind set of all stakeholders. Prepared by BMCalub

13. Continuation… Why should M&E be participatory ? • It allows healthy exchange of different points of views. • It emphasizes a positive approach to learning and improving performance (not judgment or punishment) by recognizing commitment, innovation and flexibility. Prepared by BMCalub

14. According to IFAD: Participatory M&E stakeholders: 1. Understand project progress 2. Learn from achievements and problems 3. Agree how to improve strategy and operations Prepared by BMCalub

15. According to IFAD: • PM&E • involves the creation of an M&E system • helps primary stakeholders, implementing partners and project staff learn together • to improve project development interventions • to ensure maximum benefits to the rural poor. Prepared by BMCalub

16. Tips for PM&E • clarify among stakeholders what impact a project is expected to have and how it will be achieved • decide how progress and impact will be assessed Prepared by BMCalub

17. Tips for PM&E • gather and analyse the necessary information for tracking progress and impact • explain the reasons for success and failure • agree on how best to use this understanding to improve future action. Prepared by BMCalub

18. Continuation… Some DON’Ts during PM&E • Don’t judge about correctness or incorrectness of what the villager says (there will be another time for that) • Don’t give the villager advice during a PM&E (there will be another time for that) • Don’t show disapproval of the villager’s statements, even if you disagree • (there will be another time for that) Prepared by BMCalub

19. Some DON’Ts during PM&E • Don’t get impatient. • Don’t contradict. • Don’t regard feedback as a personal attack. Prepared by BMCalub ASYS 145 handout_PM&E Prepared by BMCalub 2-02-08

20. Some Dos during PM&E • Be neutral (not biased; not defensive) • Be open to constructive criticism • Be receptive • (verbally and non-verbally) Prepared by BMCalub

21. We were giventwo ears and only one mouth, That we may listen twice as much as we should talk! Prepared by BMCalub

22. PM&E means ABC (Attitude and Behavior Change) The ultimate change starts within us! Prepared by BMCalub