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Collaboration for Development at KTH

Collaboration for Development at KTH. Lotta Gustavsson, HR Manager Personnel Department , University Administration, KTH, Stockholm, Sweden September 2016. Objectives. An introduction to Collaboration for Development Reflections and Perspectives.

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Collaboration for Development at KTH

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  1. Collaboration for Development at KTH Lotta Gustavsson, HR Manager PersonnelDepartment, University Administration, KTH, Stockholm, Sweden September 2016

  2. Objectives • An introductiontoCollaboration for Development • Reflections and Perspectives

  3. Four different sceneswhere a manager or a leader in HigherEducation Institutions canlead and alsocollaborateaccordingto the CollaborationAgreement

  4. What is collaboration in the formal organizationaccordingto the collectiveagreement? Accordingto KTH: WorkingEnvironment Act Co-determination Act DiscriminationAct CollaborationAgreement Collaboration for Development

  5. What is collaboration? Instead of employees receive information from the employer, we have a mutual dialogue about things that affect us in the workplace

  6. Collaboration at KTH PersonnelCommittee (PPK) EqualOpportunities Committee Health and Safety Committee (and Working Environment)

  7. Howcanwe benefit from collaborating? • The operations and business and its development are put into focus • Stimulates more employees to involve in the organization's development • The organization's flexibility and adaptability increases • The direct influence increases • The empolyees´ competencies deepens and/or expand • As a manager, you get an additional way to pick up employees' ideas, commitment and improvement proposals

  8. What is required for good collaboration? • Transparency- All issues will be discussed / addressed • Trust- The prerequisite for transparency • Enough space for questions - a dialogue between the parties (or between employees / employee-manager) • Listen to response and feedback - capture new angles / ideas • Basis for decision / preparation - important to be well-informed / prepared • Regular basis - A natural part of the operations and business

  9. Differences in approaches

  10. Differences in attitude

  11. Do wealwaysagree? • If you cannot agree, you notify the collaboration group about the disagreement. • It is sufficient that one member disagrees • Disagreements should be added to the protocol • The employer is responsible for raising the issue to the next level • This is nothing odd – it is part of collaboration

  12. Workplace meetings

  13. What to bring up at the work place meeting? • Items on the fixed agenda • The issues affecting the group's activities • Planning, change, development, evaluation of activities • Discussion and suggestions for solutions

  14. The manager's role is important The manager or leader has the responsibility to create, and make possible, a culture of dialogue at an early stage in the processes, and has to encourage all employees to be responsible for actively participating in the development.

  15. Before workplace meetings • Agree on ground rules • Start from fixed agenda • What issues should be addressed? Which questions are important for empolyees? • Communicate with employees and management about the issues that are to be discussed - so that everyone can prepare • Communicate that everyone is expected to prepare the issues that concern them

  16. DuringWorkplace meetings • “Meeting technology” and some discipline. Everyone should be able to express their views • Meetings held separately from others that are not part of the group • Highlight the decisions: what, who, when. Preferably “task list” • Documentation -Write notes!

  17. Developmentdialogues, appraisal

  18. Accordingto KTH • The discussion is a systematic and structured dialogue between manager and employee to come up with an individual action and development plan to support operations and business development.The conversation should not replace and can not be replaced by regular contacts between managers and employees.The discussion is one of several tools in collaboration culture.

  19. Therearedifferent templates for developmentdialogues, appraisals Staff Ph D students Faculty

  20. Questions?a)…?b)…?c)…?Thankyou! • Lotta Gustavsson, HR Manager • e-mail lottag@kth.se

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